Facilities, Safety & Security Coordinator

The Facilities Safety & Security Coordinator runs the agency-wide safety and security program that protects CCSCC staff clients volunteers and buildings. Reporting to the Director of Facilities Safety & Security this position owns day-to-day safety compliance Cal/OSHA injury and illness recordkeeping incident reporting and follow-up emergency preparedness physical access control and staff safety training at every CCSCC site.

The role is hands-on and visible: this is the person staff call when something happens the person who makes sure the drill runs and the person who keeps the safety compliance files audit-ready.

• Administer CCSCCs Injury and Illness Prevention Program (IIPP 8 CCR 3203) Emergency Action Plan Fire Prevention Plan and Workplace Violence Prevention Plan (WVPP Labor Code 6401.9 / SB 553; Appendix F) at every site. Review each plan annually and after any change in law site or operations; log review dates and revisions.
• Conduct documented health and safety self-inspections of every CCSCC site at least quarterly plus unannounced spot checks to meet CARF Section 1.H requirements. Record hazards with location photo risk level assigned owner and due date; verify corrective actions within 30 days or escalate to the Director.
• Maintain building safety and security compliance files for each site including annual fire clearances fire extinguisher inspections fire alarm and sprinkler reports AED and first-aid kit checks Safety Data Sheet (SDS) binders evacuation maps and required Cal/OSHA and labor-law postings.
• Serve as the primary agency contact for Cal/OSHA inspectors fire marshals insurance loss-control representatives CARF surveyors and licensing or funder site visits. Produce requested documentation within established timelines and no later than 48 hours when no deadline is specified.
• Chair the agency Safety Committee at least quarterly including agenda preparation meeting minutes action-item tracking and reporting incident metrics and outstanding issues to the Director.

• Coordinate daily security coverage across CCSCC sites with on-site security officers. Maintain post orders patrol schedules and opening and closing procedures.
• Administer video surveillance intercom and access-control platforms including user account management system health monitoring and video-retention compliance.
• Manage key fob and physical key assignments maintain master key and credential logs conduct quarterly audits and coordinate re-keying or credential deactivation when necessary.
• Manage the agency Safety & Security email inbox ensuring timely acknowledgment routing tracking and resolution of requests.
• Retrieve preserve and release video footage for incidents HR investigations and law enforcement requests in accordance with agency protocols.
• Assess site security vulnerabilities recommend security improvements and support Nonprofit Security Grant Program (NSGP/CSNSGP) applications and documentation.
• Coordinate with law enforcement agencies monitoring vendors and security contractors. Review performance and validate invoices prior to approval.
• Manage trespass and perimeter issues maintain authorization letters with local agencies coordinate responses to encampments adjacent to CCSCC properties and document enforcement activities.
• Plan and coordinate security operations for agency events including crowd-management plans staffing assignments volunteer coordination and post-event evaluations.

• Serve as the first point of contact for workplace incidents involving injuries threats altercations property damage vehicle accidents and near misses.
• Ensure timely submission review and routing of Incident Reports and Vehicle Accident Reports.
• Maintain Cal/OSHA injury and illness records including OSHA Forms 300 300A and 301 in compliance with applicable regulations.
• Prepare annual OSHA 300A summaries obtain executive certification manage required posting requirements and complete electronic submissions when applicable.
• Maintain required OSHA records and provide access to employees and authorized representatives in accordance with legal requirements.
• Report work-related fatalities serious injuries illnesses or exposures to Cal/OSHA within required reporting timelines.
• Lead root-cause investigations and corrective-action planning for workplace injuries significant incidents and property damage events.
• Prepare workers compensation reporting documentation including DWC-1 claim forms and Employers Reports of Occupational Injury (Form 5020) in partnership with Human Resources.
• Participate in threat-assessment activities with HR and agency leadership including documentation risk assessment and workplace violence prevention measures.
• Coordinate general liability and property claims with insurance carriers and Finance ensuring timely collection of supporting documentation.
• Maintain incident-tracking systems and provide monthly incident summary reports to the Director.

• Deliver safety orientation for new employees and annual refresher training covering IIPP WVPP fire safety evacuation procedures active-threat response de-escalation and ergonomics.
• Serve as the agency CPR/First Aid/AED instructor or obtain certification within required timelines.
• Plan conduct document and evaluate emergency drills across all CCSCC sites and shifts in compliance with CARF and regulatory requirements.
• Maintain emergency contact trees site emergency binders and emergency response kits.
• Provide safety orientation for volunteers and contractors and maintain documentation of completed training.
• Administer the agency emergency mass-notification system and support business continuity planning and exercises.

• Respond to after-hours alarm and security callouts on a rotating basis and maintain knowledge of site emergency systems and utility controls.
• Triage safety- and security-related work orders and verify timely completion of life-safety-related repairs.
• Oversee vehicle safety compliance including driver eligibility verification DMV Employer Pull Notice participation inspection logs accident follow-up and vehicle assignments.
• Track safety and security budgets purchase orders and vendor certificates of insurance.
• Maintain Safety & Security intranet pages and publish agency safety alerts and bulletins as needed.

Perform other duties as assigned by the Director of Facilities Safety & Security.

• High school diploma or an equivalent combination of education and experience.
• Three to five years of progressive experience in workplace safety physical security or emergency management including at least two years coordinating programs across multiple sites.
• Working knowledge of Cal/OSHA regulations including IIPP requirements Workplace Violence Prevention Plan requirements OSHA recordkeeping requirements and California fire and life-safety codes.
• Demonstrated experience maintaining OSHA 300 logs and preparing OSHA 300A annual summaries or ability to demonstrate competency within 90 days of hire.
• Ability to obtain CPR/First Aid/AED Instructor certification through the American Heart Association or American Red Cross within six months of hire.
• Experience writing incident reports conducting root-cause analyses and developing corrective-action plans.
• Hands-on experience administering cloud-based video surveillance and access-control systems.
• Proficiency with Microsoft 365 applications including Outlook Teams SharePoint Excel and Word.
• Valid California drivers license clean driving record reliable transportation and ability to travel regularly between CCSCC sites.

• Bachelors degree in a related field.
• OSHA 30-Hour General Industry certification ASP/CSP Certified Protection Professional (CPP) or Physical Security Professional (PSP).
• FEMA ICS-100 ICS-200 and IS-700 certifications.
• Experience working within nonprofit social services healthcare or school environments serving vulnerable populations.
• Experience supporting NSGP/CSNSGP grant applications and security assessments.
• Bilingual English/Spanish or English/Vietnamese.

• Ability to remain composed and decisive during emergencies and incidents.
• Strong attention to detail and commitment to accurate documentation.
• Professional communication and relationship-building skills.
• Ability to work independently and manage a multi-site workload.
• Commitment to trauma-informed service and CCSCCs mission and values.

• Split between office work and field work at CCSCC sites throughout Santa Clara County.
• Regular walking of facilities parking lots stairwells and rooftops; climbing ladders; and working outdoors in varying weather conditions.
• Ability to lift and carry up to 50 pounds.
• Potential exposure to distressed or aggressive individuals and bodily fluids when providing first aid.
• Availability for after-hours emergency response on a rotating basis.

• Successful completion of a criminal background check including Live Scan fingerprinting.
• Must be insurable under the agencys automobile insurance policy.

Monday through Friday 8:00 a.m. to 5:00 p.m. Occasional early-morning evening and weekend hours may be required for drills incidents inspections and emergency response activities. Overtime must be approved in advance by the Director.

Required Experience:

IC