Facilities Project Coordinator

Overview

At Augusta Health your work matters and so do you. Whether youre delivering direct patient care supporting operations or innovating behind the scenes every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job we offer a purpose-driven career in a nationally recognized independent health system located in Virginias scenic Shenandoah Valley.

Learn more about career opportunities on our Careers Page.

Our team members thrive in a supportive culture that values collaboration integrity and excellence. With opportunities across clinical and non-clinical areas Augusta Health is a place where your skills make a difference and your growth is a priority.

Why Join Augusta Health

We believe in taking care of the people who care for our community. Thats why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being career development and work-life balance. Whether youre launching your career or bringing in years of experience we provide the tools resources and encouragement to help empower you to reach your full potential personally professionally and financially.

Explore our Benefits current Hiring Incentives and our Taking Care of Us initiative which embraces Belonging Respect Inclusion Diversity Growth and Equity (B.R.I.D.G.E.) to see how we invest in our team members and culture.

Total Rewards & Benefits (may vary by position)

• Comprehensive insurance package including medical dental and vision coverage
• Retirement savings plans and financial wellness support programs
• Earned Wage Access Program allowing eligible team members to access a portion of earned wages before payday
• Generous paid time off and flexible scheduling to promote work-life balance
• Career development programs including clinical ladders shared governance and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking 24/7-armed security for your safety a Health Fitness Reimbursement Program and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria gift shop pharmacy and local entertainment venues (i.e. movie tickets)

Full details are available on our Benefits Page.

Job Summary

This position plays a critical role in supporting Augusta Healths mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative patient-centered environment and helps drive outcomes aligned with organizational priorities.

The Facilities Project Coordinator supports the Facilities division leadership team and manages small projects (typically less than 150K budget but may manage larger projects if deemed appropriate). Assists in managing Facilities projects schedules documentation procurement activities contractor coordination regulatory requirements and communication among internal departments and external partners. The position helps ensure projects progress efficiently while minimizing disruptions to patient care and daily hospital operations.

The Facilities Project coordinator works closely with the Facilities Management Department Construction Department and Project Management Office (PPMO) this position serves as a central point of coordination to ensure projects are organized communicated effectively and completed in accordance with organizational priorities.

This role requires exceptional organizational communication and customer service skills while supporting multiple projects in a fast-paced healthcare environment.

Essential Job Duties

• Project Coordination
  
  • Coordinate facility maintenance renovation infrastructure and capital improvement projects from initiation through project closeout.
  • Manges small projects and renovations (typically with a budget of 150k or less but could be more if deemed appropriate)
  • Assist with project planning scheduling budgeting and implementation activities.
  • Maintain project schedules milestone tracking and status reports.
  • Coordinate project meetings and distribute agendas meeting minutes and action items.
  • Monitor project progress and communicate schedule changes to project stakeholders.
  • Maintain project documentation contracts drawings permits and closeout records.
  • Assist Project Managers and department leadership with project administration.
• Facilities Operations Support
  
  • Provides administrative support for the Administrative Director of Facilities
  • Manage space planning
  • Manage signage requests
  • Manage relocations moves and changes
  • Manage furniture purchases
  • Coordinate facility improvement requests between clinical departments Facilities Operations and Construction Services.
  • Assist with planning maintenance-related capital replacement projects.
  • Coordinate utility shutdowns and infrastructure work with affected departments.
  • Support projects involving HVAC electrical plumbing medical gas fire protection security and building automation systems.
  • Assist in facility condition assessments and long-range capital planning initiatives.
  • Construction Coordination
  • Coordinate activities between contractors architects engineers consultants vendors and Augusta Health departments.
  • Schedule contractor access and coordinate work with hospital operations.
  • Assist with bid document preparation contractor onboarding and project documentation.
  • Monitor contractor compliance with project schedules and hospital requirements.
  • Coordinate project inspections and assist with project closeout activities.
• Regulatory Compliance
  
  • Assist project teams in maintaining compliance with applicable healthcare regulations including:
    
    • DNV Standards
    • CMS Conditions of Participation
    • NFPA Life Safety Code
    • FGI Guidelines
    • Infection Control Risk Assessment (ICRA)
    • Interim Life Safety Measures (ILSM)
  • Coordinate required documentation for regulatory inspections and accreditation surveys.
• Financial & Administrative Support
  
  • Assemble Capital Request Forms for facilities projects
  • Assist with project budgeting and cost tracking.
  • Process purchase requisitions purchase orders invoices and payment requests.
  • Track project expenditures and maintain budget documentation.
  • Assist with contractor contracts and change order documentation.
  • Maintain project files in accordance with Augusta Health policies.
• Communication & Stakeholder Coordination
  
  • Serve as a liaison between Facilities Management Construction Services PPMO clinical departments contractors and consultants.
  • Provide timely project updates to department leaders and stakeholders.
  • Coordinate communication regarding project impacts outages shutdowns and schedule changes.
  • Develop collaborative working relationships across all hospital departments.
• Safety & Infection Prevention
  
  • Coordinate implementation of Infection Control Risk Assessments (ICRA) and Interim Life Safety
  • Measures (ILSM) for construction projects.
  • Ensure contractors comply with Augusta Health safety policies.
  • Coordinate project activities to minimize disruption to patient care.
  • Participate in safety rounds and construction site inspections.
• Continuous Improvement
  
  • Assist in developing standardized project management processes and documentation.
  • Identify opportunities to improve project coordination communication and workflow efficiency.
  • Support implementation of project management software and reporting tools.
  • Participate in departmental quality improvement initiatives.

Required Qualifications

• Education: Associate degree or currently enrolled in a degree program at an accredited college in Construction Management Business Administration Facilities Management Engineering Technology or related field.
• Licensure/Certification: None
• Experience:
  • Minimum of two (2) years of experience working in a facilities management department or coordinating projects in facilities construction healthcare or related industries.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Ability to coordinate multiple projects simultaneously.
  • Experience in a healthcare environment.
  • Experience supporting multiple concurrent projects
  • Ability to work independently while supporting multidisciplinary teams.
  • Experience working with contractors vendors and multidisciplinary teams
  • Proficiency in Microsoft Office Suite including Excel Word Outlook and Project.
• Drivers License: N/A
• Eligibility to work in the United States and meet Virginia state employment requirements

Preferred Qualifications

• Education:
  • Bachelors degree in Construction Management Facilities Management Architecture Business Administration Project Management or relevant field .
  • Equivalent combinations of education and experience may be considered.
• Licensure/Certification:
  • Certified Associate in Project Management (CAPM)
  • Project Management Professional (PMP)
    
  • Certified Healthcare Facility Manager (CHFM)
• Experience: None
• Prior experience in a hospital healthcare system or related service-oriented environment
• Familiarity with Augusta Healths systems workflows or organizational culture is a plus

Competencies Knowledge Skills and Abilities

• List measurable or observable knowledge skills abilities and/or behaviors needed by anyone in this role to succeed in performing the essential job duties
• Examples:
  
  • Ability to establish priorities work independently and proceed with objectives without supervision.
  • Ability to meet consistent and punctual attendance.
  • Must have excellent written and verbal communication skills.
  • Ability to interact with colleagues supervisors and customers face to face.
  • Skill to use a personal computer and various software packages.

About Augusta Health

Augusta Health is an independent nonprofit mission-driven health system located in Fishersville Virginia in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services including Augusta Medical Centera 255-bed facilityand Augusta Medical Group which operates 40 practice locations and four urgent care centers. Our commitment to excellence innovation and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.

Discover more about our history values and community impact on our About Us Page.

Equal Opportunity Statement

Augusta Health recruits hires and promotes qualified candidates for employment without regard to age color disability gender identity or expression marital status national or ethnic origin political affiliation race religion sex (including pregnancy) sexual orientation veteran or military discharge status and family medical or genetic information.

We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Required Experience:

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