Facilities & Office Operations Specialist

Who Are We
Groundswell is a premier technology integrator and solution provider resolutely committed to solving the most complex challenges facing federal agencies today. Our name Groundswell represents our commitment to be an unstoppable seismic change in government. Ours is a small company culture with big company reach and results. Are you ready to be audacious be bold and drive change at a rapid pace Join us where well make a greater impact together.

What Youll do:

The Facilities & Office Operations Specialist is the primary coordinator of Groundswells corporate workplace and is responsible for ensuring the office operates safely efficiently securely and professionally every day.

This full-time 100% onsite position serves as the operational hub of the office communication point for vendors and escalation point for issues related workplace operations physical security badging and front desk administration to provide a consistent and quality experience for employees visitors and clients.

The successful candidate is highly organized proactive and service-oriented with exceptional attention to detail and follow-through. This individual takes ownership of workplace issues from identification escalation follow up and resolution anticipates operational needs related to lighting plumbing cleanliness guest badging security access.

Key Responsibilities

Facilities Management & Workplace Operations

• Serve as the day-to-day face of headquarter on site security. Ensuring all guests have badges access monitored through DataWatch new hire badge printing and shipping monitoring.

• Own the day-to-day operation appearance and functionality of Groundswells corporate office ensuring a clean organized safe and professional work environment.

• Conduct regular walkthroughs of the office to proactively identify maintenance safety cleanliness inventory and operational issues before they impact employees.

• Manage all office maintenance and repairs from identification through resolution ensuring timely follow-up and completion.

• Serve as the primary liaison with building management janitorial services maintenance providers and other vendors to resolve facilities-related issues including HVAC plumbing electrical elevators parking fire alarms and general building maintenance.

• Manage vendor relationships schedule service visits monitor work quality and ensure timely issue resolution.

• Ensure conference rooms common areas kitchens reception spaces and shared workspaces consistently reflect Groundswells professional standards.

• Oversee inventory ordering and stocking of office supplies kitchen supplies and other workplace essentials.

• Maintain kitchen operations including stocking supplies operating the dishwasher and ensuring kitchens and break areas remain clean organized and fully functional throughout the day.

• Perform routine maintenance of office amenities including coffee machines and beverage stations ensuring they remain clean stocked and operational.

• Support workplace improvements office moves furniture setup and other operational projects as needed requiring the ability to lift 50lbs.

• Provide facilities support for satellite office locations coordinating vendor services maintenance requests parking kitchen access badging and other workplace needs.

Security & Office Access

• Act as the primary onsite security representative during normal business hours.

• Ensure all visitors are properly registered verified badged escorted as required and logged in accordance with company security policies.

• Maintain accurate accountability of all visitors entering and exiting the facility through the visitor management system.

• Monitor the reception area and facility entrance to ensure only authorized personnel gain access to the office.

• Immediately report and escalate suspicious activity security incidents or policy violations in accordance with established procedures.

• Administer employee and visitor badges using the DataWatch access control system. Oversee parking administration including employee assignments visitor validation and utilization of company parking resources.

• Partner with internal security personnel and building management to support workplace safety and security initiatives.

Front Desk & Workplace Experience

• Serve as the first point of contact for employees clients vendors and visitors providing a welcoming and professional experience.

• Answer and direct incoming calls monitor building entry receive deliveries and manage visitor reception.

• Support employee meetings company events and workplace hospitality by coordinating meeting space catering room setup and event logistics.

Administrative & Operational Support

• Process executive expense reports accurately and in a timely manner.

• Coordinate shipping and receiving of employee equipment onboarding materials recognition gifts company merchandise and other office shipments.

• Support onboarding activities by preparing badges workspaces office access and other workplace logistics for new employees.

• Perform other operational and administrative duties as assigned.

Required Qualifications

• 3-5 years of experience in office operations facilities coordination workplace operations office management hospitality or a related corporate support role.
• Demonstrated ability to independently manage operational issues from identification through resolution with exceptional attention to detail accountability and follow-through.
• Strong organizational and time management skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Experience managing facilities requests vendor relationships and office operations.
• Excellent customer service interpersonal and verbal and written communication skills.
• Proactive resourceful and solutions-oriented with the ability to anticipate needs and resolve issues independently.
• Ability to build effective working relationships with employees leadership vendors landlords and service providers.
• Proficiency with Microsoft Office and common workplace technology.
• Ability to lift or move office supplies and equipment up to 50 pounds as needed.
• Must be able to work onsite in the McLean VA office Monday through Friday 8am-5pm ET with a standard 1 hour break. This position is NOT eligible for remote or hybrid work.
• Must be a U.S. Citizen.
• Ability to remain at a designated workstation for extended periods while maintaining continuous attention to visitors facility access and front desk operations.
• Ability to exercise sound judgment while handling security-related situations involving employees visitors vendors and contractors.
• Ability to maintain confidentiality and protect sensitive company information.

Preferred Qualifications

• Experience supporting facilities and office operations within a professional services consulting or government contracting environment.
• Experience administering office security processes employee badging visitor management systems or parking administration.
• Experience supporting multiple office locations or satellite offices.
• Experience planning and supporting corporate meetings employee events or workplace initiatives.

Skills:

Certification:

Why Youll Never Want to Leave:

• Comprehensive medical dental and vision plans
• Flexible Spending Account
• 4% 401K Match (immediate vesting)
• Paid Time Off
• Tuition reimbursement certification programs and professional development
• Flexible work schedule
• On-site gym and childcare option

The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable geographic differential associated with the location at which the position may be filled. At Groundswell it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

NOTE:Groundswell does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Groundswell and Groundswell will not be obligated to pay a placement fee.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability status as a protected veteran or any other protected category under applicable federal state and local laws.

Read a copy of the Companys Non-Discrimination Policy Statement.

Additional Resources:

• EO 13496 Notification of Employee Rights under NLRA

• Know your rights: Workplace Discrimination is Illegal
  

Disability Accessibility Accommodation: If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact us ator.