Facilities Manager

Job Title

Facilities Manager

Job Description Summary

The purpose of this position is to provide leadership and management for the facilities organization at a specific location set of buildings or campus environment. The Facilities Manager is charged with the day-to-day implementation of policies procedures programs and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response to the concerns and needs of the tenants environmental health and safety and quality programs in coordination with the clients goals and objectives. This position coordinates the activities financials vendors and manpower required for current and future needs of the building and operations.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Ensure the day-to-day operations of the facility(ies) or campus including custodial life-safety engineering site services and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives
Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant client and the properties in accordance with contract scope and Service Level Agreements (SLAs)
Ensure that all site-specific documentation and reports are completed accurately and on time including (and as applicable): Property Information Book Site Operating Manual Emergency Procedures Manual IIPP Manual Local Code Compliance Log ADA Compliance Log OSHA Log Safety Meeting Log Elevator Logs Janitorial Log Purchase Order Log Vendor Certificates of Insurance As-built Drawings IIPP Manual Paid Invoices File General Files Contract Files Annual Property Conditions and Year-end Performance Report and other reports and documentation as required
Prepare review and give initial approval and as needed all budgets financial reports (monthly and quarterly) contracts expenditures and purchase orders related to the facility(ies) or complex.
Coordinate the preparation and publication of the annual budget quarterly reforecast and business plans
Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance facility improvement and cost reduction initiatives
Collect analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives
Hire train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff
Thoroughly familiar with the management contract and all requirements contained therein
Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Technical Proficiency
3. Problem Solving/Analysis
4. Leadership
5. Teamwork Orientation
6. Relationship Management
7. Financial Management
IMPORTANT EDUCATION
Bachelors degree in Facilities Management Corporate Real Estate Project Management or Business Administration required
IMPORTANT EXPERIENCE
A minimum of 5-7 years of commercial high-rise campus environment and/or property portfolio management experience required
Experience in leasing construction engineering and all facets of property operation and building management preferred
Experience with critical system environments desired
Experience in the development and implementation of programs to drive out cost inefficiencies preferred
CMMS/Work Order Management experience preferred
ADDITIONAL ELIGIBILITY QUALIFICATIONS
Certified Facility Manager (CFM) International Facilities Management Association (IFMA) Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering Business or technical training or certifications preferred
Ability to read and understand construction specifications and blueprints
Proficient in understanding management agreements and contract language
Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word Excel and PowerPoint)
Strong discipline of financial management including financial tracking budgeting and forecasting
Knowledge of Financial Systems (Yardi a plus)
Skilled in Building Management Systems maintenance and monitoring
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50-75% of the time; and extend hands and arms in any direction.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities duties or responsibilities that are required of the employee. Other duties responsibilities and activities may change or be assigned at any time with or without notice.
Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health vision and dental insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and paid and unpaid time away from addition to a comprehensive benefits package Cushman and Wakefield provide eligible employees with competitive pay which may vary depending on eligibility factors such as geographic location date of hire total hours worked job type business line and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 116450.00 - $137000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield