Facilities Manager 1 (PCN 20-7405)

• Under general direction provide support and training to 13 State Prisons focusing on safety and federal OSHA laws and regulations to ensure compliance.
• Support of Facilities Managers duties include development direction coordination of budgeting planning design construction renovation and maintenance functions or activities for management of correctional facilities in the state of Alaska.
• This position prepares plans goals and objectives for the facility and provides ongoing technical assistance to achieve those directives.
• This position may be called upon to assist the facility concerning unannounced OSHA visits conduct workplace inspections hazard assessments accident investigations industrial hygiene evaluations and safety training; developing and implementing safety policies and procedures; maintaining required records and reports; advising management on safety issues; and coordinating corrective actions to promote a safe work environment and ensure regulatory compliance.

• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform ones job; works with understands and evaluates technical information related to the job; advises others on technical issues.
• Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
• Compliance: Knowledge of procedures for assessing evaluating and monitoring programs or projects for compliance with Federal laws regulations and guidance.

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
• Building and Construction: Knowledge of materials methods and the tools to construct objects structures and buildings.
• Facilities: Knowledge of the physical engineering and experimental equipment and operational characteristics of facilities and safety and equipment development designed to support activities.
• Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
• Project Management: Knowledge of the principles methods or tools for developing scheduling coordinating and managing projects and resources including monitoring and inspecting costs work and contractor performance.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in facility management public or business administration planning design architecture engineering construction or maintenance project or cost management or a closely related field.

Definitions:

Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Progressively responsible means indicating growth and/or advancement in complexity difficulty or level of responsibility.

REQUIRED DOCUMENTS

If selected for an interview the applicant must provide the following:

• A short essay on the importance of safety in the workplace. The essay will be used as an example of professional writing and communication skills rather than on content.
• Two most recent evaluations (if unavailable two Supervisors letters of reference)
• Copies of Degree or transcripts (if used to meet minimum qualifications)
• Three professional references with current contact information
• Resume

SPECIAL NOTICE

Requires some travel within the State (normally one trip does not exceed 3 days) with advance notice.

LEGAL EMPLOYMENT

The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION

If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including but not limited to Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison jail lockup community confinement facility juvenile facility or other institutions.
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force overt or implied threats of force or coercion or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction or who may be a fugitive from justice. Additionally security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVERS LICENSE REQUIREMENT

Applicants must possess a valid drivers license. Proof of licensure will be required prior to reporting to duty.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or 465-4095 in Juneau or (TTY) or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to .

For applicant password assistance please visit: Information

Jessie Miller
Administrative Assistant 3