Facilities and Security Coordinator

• Coordinate day-to-day facility operations and maintenance activities across office warehouse and field support locations.
• Manage work orders and service requests related to building systems utilities repairs and workplace improvements.
• Coordinate with vendors contractors and service providers to ensure timely completion of maintenance and repair work.
• Conduct routine facility inspections to identify safety hazards maintenance needs and operational improvements.
• Monitor facility-related budgets invoices and service contracts.
• Support office space planning furniture management and workplace organization initiatives.
• Maintain records of inspections maintenance schedules warranties and service agreements.

• Administer badge access systems key control programs and visitor management processes.
• Maintain employee and contractor access permissions in accordance with company policies.
• Coordinate physical security measures including CCTV systems alarms locks gates and security monitoring services.
• Investigate and document security incidents suspicious activities and access control issues.
• Assist in the development and implementation of site security procedures and protocols.
• Support cybersecurity awareness initiatives as they relate to physical security and facility access.

• Assist with emergency response planning evacuation procedures and business continuity efforts.
• Coordinate regular safety inspections and ensure corrective actions are completed.
• Support compliance with OSHA regulations company safety standards and customer requirements.
• Maintain emergency equipment first aid supplies and facility safety documentation.
• Participate in incident investigations and track corrective action plans.

• Maintain facility and security records reports and documentation.
• Prepare reports on facility performance security incidents and maintenance activities.
• Assist with onboarding and offboarding activities related to facility access and security credentials.
• Support audits inspections and compliance reviews.
• Serve as a liaison between employees management vendors and security providers.

• Associate degree in Facilities Management Business Administration Criminal Justice Safety Management or a related field; equivalent experience may be considered.
• 3 years of experience in facilities coordination security administration property management or a related role.
• Experience managing vendors maintenance activities or security systems.
• Proficiency with Microsoft Office Suite particularly Outlook Word Excel and Teams.
• Strong organizational communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

• Experience in construction utility energy or industrial environments.
• Knowledge of access control systems CCTV platforms and security monitoring systems.
• Familiarity with OSHA requirements and workplace safety programs.
• Facilities Management Security Management or Safety-related certifications (e.g. IFMA ASIS OSHA 30).

• Attention to Detail
• Customer Service Orientation
• Vendor and Contractor Management
• Risk Assessment
• Regulatory Compliance
• Communication Skills
• Time Management
• Critical Thinking
• Team Collaboration
• Emergency Response Coordination

• Ability to walk facilities and construction sites for extended periods.
• Occasional lifting of up to 25 pounds.
• Ability to respond to facility and security issues outside normal business hours when necessary.
• Occasional travel between company locations may be required.

This position operates in a professional office environment with periodic visits to warehouses operations facilities and field locations supporting Quanta Power Solutions utility and infrastructure operations. The role requires balancing administrative responsibilities with hands-on facility and security coordination activities.