Facilities and Procurement Coordinator

Title: Facilities and Procurement Coordinator

State Role Title:

Hiring Range: $61570-$92355

Pay Band: UG

Agency: VA Workers Compensation Comm

Location:RICHMOND HEADQUARTERS

Agency Website: Type: General Public - G

Join the Virginia Workers Compensation Commission Finance Team and play a vital role in day to day operations!

The Virginia Workers Compensation Commission (VWC) an independent state agency is seeking a highly organized and service-oriented Facilities & Procurement Coordinator to support the daily operations of our headquarters and regional offices.

This role is ideal for someone who enjoys variety in their workday and takes pride in creating an efficient well-supported workplace. From coordinating procurement activities and managing inventory to assisting with facilities operations and vendor relationships youll play an important role in ensuring employees have the resources equipment and work environment they need to serve Virginians effectively.

If youre detail-oriented enjoy solving problems and thrive in a position that combines procurement facilities coordination logistics and customer service we encourage you to apply.

What Youll Do

As the Facilities & Procurement Coordinator youll help support agency operations by:

Coordinating the procurement of goods equipment and services while ensuring compliance with Commonwealth and agency purchasing requirements.
Comparing vendors obtaining quotes processing purchases and tracking orders from request through delivery.
Maintaining agency inventory levels and ensuring supplies are available for staff throughout the organization.
Receiving shipments resolving delivery issues and maintaining accurate inventory records.
Assisting with the coordination of headquarters facilities office moves renovations and workspace changes.
Serving as a primary point of contact for building tenants vendors and facility-related service requests.
Supporting fixed asset and inventory accountability.
Assisting with building security coordination agency identification badges gas card administration and surplus property activities.
Helping maintain a safe functional and professional workplace for employees and visitors.
Responding to occasional after-hours building or facility issues when necessary.
Process accounts payables and reconcile purchase card.

This position has been designated as COOP Essential meaning the employee may be required to report during emergency or continuity of operations events.

Why Join the Virginia Workers Compensation Commission

At the Virginia Workers Compensation Commission our employees support a mission that makes a meaningful difference for workers employers and citizens across the Commonwealth. We offer:
Meaningful public service
Competitive salary and comprehensive state benefits
Virginia Retirement System (VRS) participation
Paid holidays annual leave and sick leave
Professional development opportunities
A collaborative and supportive work environment
Opportunities to contribute to projects that improve agency operations


Telework Structure

• Our agency is currently using a hybrid model for teleworking. Our positions currently are not 100% teleworking. However we do have a liberal telework policy in place and all candidates would be expected to report to our Headquarters as requested.
  
• Telework is not guaranteed and is subject to the operational needs of the Commission. Upon hire candidates should expect to have all training and orientation conducted at the Headquarters Office or as required.
  
  
• Selected candidates who reside outside of Virginia will need to receive Commission approval prior to an offer being finalized.
  
  
• This position will report mainly in office and telework will be at the discretion of department management.

Work Location
This positions central workplace is the Virginia Workers Compensation Commissions Richmond Headquarters.

• Employees must be able to report to the Richmond office as required by operational needs.
• Candidates who currently reside outside of Virginia will need Commission approval of their work location prior to an offer being finalized.

Virginia Workers Compensation Commission Overview
Led by a Senior Leadership team consisting of three Commissioners an Executive Director and a Chief Deputy Commissioner. Our mission is to serve injured workers victims of crimes employers and related industries by providing exceptional services resolving disputes and faithfully executing the duties entrusted to us by the Commonwealth of Virginia. Our vision is to lead the nation as the most effective and innovative state agency. VWC demonstrate seven core values: innovation respect accountability reliability impartiality integrity and effectiveness.

We are a Virginia Values Veterans (V3) official certified state agency that supports Veterans and Members of the Reserves and/or National Guard. If you are a Veteran or Spouse of a Veteran or Active Military Member we urge you to respond accordingly on your state application. Virginia Workers Compensation Commission is an Equal Opportunity Employer and we encourage diversity within our workforce. Virginia Workers Compensation Commission does not provide sponsorship for employment.

VWC has been recognized as a Top Workplace for the past several years in the Richmond Region and in the country. It is the recipient of the following awards:
2022 - 2026 Top USA Workplace
2021 - 2026 Top Workplace Richmond Region
2023 - 2025 Top Award for Mid-Sized Companies
2022 - 2023 Doers Award
2024 Managers Award
2025 Leadership Award McGill

Minimum Qualifications

Strong organizational skills with exceptional attention to detail.
Experience coordinating purchasing procurement inventory facilities logistics shipping/receiving or office operations.
Excellent customer service and communication skills.
The ability to manage multiple priorities while meeting deadlines.
Sound judgment and the ability to work independently.
Strong problem-solving skills and a commitment to providing excellent internal customer service.
Proficiency with Microsoft Office applications particularly Outlook Excel and Word.
The ability to build positive working relationships with vendors contractors and internal stakeholders.
Valid Virginia Drivers License with good driving record and positive points.
Occasional travel to regional offices may be required.

Additional Considerations

VA Procurement Certification such as VCA and/or VCO preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name: Amy Habel

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.