Extra-Help Account Clerk

ABOUT US

Sonoma County Library creates community through discovery culture and connection.

We are known locally for our engaged creative and empowered staff. We rely on community input to guide our decisions and we proudly champion diversity and equity in all aspects of our are for more about the librarys mission vision and values here.

This is a tremendous opportunity to be part of a mission-driven public agency and help transform the literacy and education landscape for all Sonoma County residents. If you would like to join our team of dedicated professionals we invite you to apply.

Sonoma County Library

Announces an Employment Opportunity

E-H ACCOUNT CLERK - HEADQUARTERS

*EXTRA-HELP (E-H)

*Not to exceed 960 hours in one fiscal year

We are seeking a detail-oriented Extra-Help Account Clerk with strong customer service skills to join our team at Sonoma County Library Headquarters. The ideal candidate is organized accurate and dependable with strong administrative and financial recordkeeping skills attention to detail and the ability to manage multiple priorities in a collaborative office environment.

To be considered for this opportunity applicants must complete the Supplemental Questions. Candidates who successfully complete the interview process will be added to a pre-qualified list and may be considered for other vacancies that arise in the next twelve months.

ABOUT THE POSITION
Under direct supervision this non-benefited Extra-Help Account Clerk position provides accounting and administrative support to the Librarys Budget Accounting and Financial Services by performing a variety of routine to moderately complex accounting and clerical duties. Responsibilities include processing accounts payable transactions reviewing invoices and supporting documentation entering and maintaining financial records reconciling transactions responding to vendor inquiries and assisting with financial reporting and other administrative functions.

Please see the below class specifications for full details about this position.

SALARY RANGE: $27.12/hour no benefits

CLOSING DATE:11:59pm Wednesday September 9 2026

EST: OCTOBER 2015

FLSA: NON-EXEMPT

ACCOUNT CLERK

Represented

DEFINITION

Under direct supervision provides excellent customer service performs routine to moderately difficult clerical work in connection with keeping and reviewing financial and statistical records; provides support to the benefits processing and payroll administration functions; and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from assigned supervisory or management staff.

CLASS CHARACTERISTICS

This is the entry to intermediate-level class in the Account Clerk series that performs a variety of routine account maintenance and administrative duties to support financial accounting and human resources. Initially under close supervision incumbents perform work in accounts receivable accounts payable benefits processing support and payroll administration assistance in addition to performing a variety of record keeping reconciliation and account support activities. Assignments includeprocessing invoices reviewing purchase orders and the identification and correction of discrepancies. Positions utilize databases and spreadsheet systems to track accounting data and balance accounts. As knowledge and experience are gained the work becomes broader in scope assignments are more varied and are performed under more general supervision. Limited judgment and decision making is a characteristic of this class. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Incumbents in this classification are expected to resolve problems of limited scope and track pertinent information and activities. Work assignments are predetermined and subject to a moderate level of control and review. The Account Clerk is distinguished from Senior Account Clerk in that the latter is the journey-level class in the series responsible for the full range of account support and has greater responsibility to oversee portions of the librarys fiscal procedures.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

• Performs a variety of routine account support duties related toaccounts receivable accounts payable benefits support and payroll administration including posting balancing adjusting and maintaining manual and computerized account and financial records according to established policies and procedures.
• Assists with financial and/or budgetary document processing within specified procedural guidelines.
• Maintains a variety of ledgers registers and journals according to established accounting policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Calculates codes and enters data into computer to process and prepare vendor claims for payment including all book claims; maintains claim log and vendor files for all accounts.
• Troubleshoots vendor inquiries and provides proof of payment via the Sonoma County Auditors office.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Enters a variety of information into one or multiple automated financial accounting and statistical reporting systems; produces and distributes a variety of periodic and specialized reports following established formats.
• Assists with the review of a variety of financial accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; proofreads documents; researches issues regarding specific transactions; updates related files; and updates departments on action items.
• May assist staff and employees by providing answers and information regarding specific account information discrepancies general accounting procedures and/or department specific issues and problems.
• May provide general clerical assistance as needed and perform general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
• Uses a variety of standard office equipment including a computer and various financial spreadsheet and word processing software as well as specialized accounting software.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Terminology and practices of financial and account document processing and record-keeping includingaccounts receivable accounts payable benefits processing and payroll administration.
• Business arithmetic and basic financial and statistical techniques.
• Record-keeping principles and procedures.
• Basic budgetary practices.
• Modern office practices methods and computer equipment and computer applications related to work including word processing and spreadsheet software.
• English usage grammar spelling vocabulary and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public vendors contractors and library staff.

Ability to:

• Perform detailedaccounting financial payroll billing statistical benefit and/or budgetary support work.
• Process a variety of standard financial accounting payroll and statistical documents.
• Review and reconcile financial accounting payroll and benefit documents and records.
• Prepare accurate and timely billings and reports.
• Interpret apply and explain policies and procedures.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate arithmetic financial and statistical computations.
• Establish and maintain a variety of filing record-keeping and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work set priorities and meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person over the telephone and in writing.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.

QUALIFICATIONS

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education and Experience:

Equivalent to completion of the twelfth (12^th) grade and one (1) year of experience in processing financial documents benefits processing payroll administration maintaining financial or accounting records and performing general accounting office work.

Licenses and Certifications:

None.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and library setting and use standard office equipment including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access enter and retrieve materials and data using a computer keyboard or calculator and to operate standard office in this classification occasionally bend stoop kneel reach push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports records and materials that typically weigh less than twenty-five (25) pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees may come into contact with abrasive or disruptive people.

WORKING CONDITIONS

No unique or unusual working conditions apply to this position.

Application Process:

Please go to to apply. Applications must be complete and submitted by the final filing date to be considered. Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application written test(s) skills assessment(s) and/or oral examination(s).

Employment Information:

Employment offers will be contingent upon a successful reference check pre-employment verification and criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

Request for Accommodation:

Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation please contact the Human Resources Department at extension 1591 as soon as possible to make arrangements for your accommodation. Please refer to the Librarys Notice Under the Americans with Disabilities Act (ADA) Policy for additional information.

We are committed to diversity and inclusion in the recruiting and hiring of staff and encourage applicants of all backgrounds and abilities to apply.

Recruitment Contact

Contact phone: ext. 1591

Contact email: