Exhibits Project Coordinator

The Oregon Museum of Science & Industry (OMSI) is currently seeking an Exhibits Project Coordinatorwho is responsible forsupporting the planning execution and administration of exhibit work across OMSIs exhibits project portfolio which includes exhibit sales traveling exhibits featured and temporary exhibitions permanent exhibitions 5-year initiatives and a broad range of OMSI projects.

This role provides essentialadministrativeand logistical coordinationwithin projectsto support projecttimelines andhelpdeliverables stay on track. The Exhibits Project Coordinator worksacross the department to facilitate cross-team collaboration and ensure successful projectoutcomes.

This is a limited-duration position for one year from the start date with the potential for extension. This is a regular part-time position working 4 hours per day Monday through Friday. The anticipated work schedule is 8:30am to 12:30pm.

What You Will Do:

Project Coordination

• Works with projectleadersand stakeholders todevelop project plans that support completion ofproject scopes withinbudgetandon time whileidentifyingandplanning forrisks;
• Tracksprogressionoftask and deliverable completionexpensesandresource allocation;
• Maintains professional active communication withstaffpartnersclientsand outside vendors as necessary to ensure successful progression oftasksand completion of exhibition projects;
• Supportsfacilitatingmeetings and workshopsfromscheduling andset-upthrough documentation and follow-up.

Administrative Support

• Executesday-to-dayadministrative needs of the Exhibits department including invoice processing POsubmission and trackingpurchasingandcontract administration;
• Documentsand update processes major decision points actionitemsand outcomesof projectstoproject teams;
• Communicates projectissuesandfacilitatestimelyresolutions tomaintainproject momentum and team alignment;
• Contributes to strategic initiatives by supporting actionable work that directly supports long-term strategicobjectives;
• Maintainsand organizes project documentationincludingworking files materials samples and archives.

What We Are Looking For:

• Demonstrated experience in effective project management and/or coordination;
• Demonstrated experience of strong facilitation and communication skills in project-based assignments;
• Demonstrated experience working in a fast-paced environment often with stringent and overlapping deadlines;
• Demonstrated interpersonal and communication skills and ability to provide culturally-responsive customer service;
• Ability to proactively problem-solve and recognize when complex issues necessitate escalation protocol discretion and/or cross-team consultation;
• Ability to model and support teamwork and collaboration with colleagues with varied skills and responsibilities;

Required Experience:

IC