Executive Secretariat Program Manager

Executive Secretariat Program Manager Publications and Issuances

Hospital Communications and Executive Secretariat Support Services

Walter Reed National Military Medical Center Bethesda Maryland

This Position Is Contingent Upon Contract Award

Position Details

Customer: Defense Health Agency (DHA).

Work Location: Walter Reed National Military Medical Center 8901 Rockville Pike Bethesda MD 20889.

Number of Positions: One full-time position (1.0 FTE; 1912 productive hours per contract year).

Type of Employment: Full-time.

Estimated Total Compensation: $66.49 per hour.

Working Hours: Monday through Friday excluding federal holidays and Government-directed facility closures. The exact daily shift is not specified. Occasional support may be required outside normal duty hours for contingency activations or exercises.

Work Arrangement: On-site at Walter Reed National Military Medical Center. Remote or telework authorization is not specified.

Period of Performance: Base period from December 1 2026 through November 30 2027 followed by two potential one-year option periods through November 30 2029.

Security and Access: All work is unclassified. Employment is contingent upon a favorable Tier II non-critical sensitive background investigation completion of the applicable SF-85 or SF-86 process Common Access Card eligibility identity verification a nondisclosure agreement security and HIPAA training network-access approval and all DHA and facility onboarding requirements.

Travel: No routine travel requirement or separate travel line item is specified.

Summary of Services

The Executive Secretariat Program Manager will manage the lifecycle of Walter Reed National Military Medical Center publications and issuances and support executive correspondence records forms and senior-leadership decision processes. The role ensures policies and procedural documents are properly developed coordinated reviewed approved tracked controlled and aligned with higher-headquarters requirements.

Mandatory Qualifications

Must have a bachelors degree in Business Administration Communications Public Administration or a related field or equivalent qualifying experience.

Must have at least five years of executive-level administrative and management-support experience within a federal government or military environment preferably supporting senior executives.

Must have experience managing official correspondence publications issuances task-tracking systems records and document-control workflows for a senior-level office.

Must have experience interacting with senior officials such as Senior Executive Service members Flag Officers GS-15 personnel industry executives and their staffs.

Must possess extensive knowledge of military command structures and applicable government-administration correspondence-management publications and records-management requirements.

Must demonstrate expert proficiency with Microsoft Word Excel PowerPoint Outlook SharePoint and related office-automation tools.

Must be proficient in or become proficient within 30 days with the Government-provided correspondence-tracking database and Executive Secretariat SharePoint portal.

Must demonstrate mastery of English grammar and superior ability to draft edit and proofread executive-level talking papers briefs official responses and other decision-ready products.

Must possess excellent oral communication interpersonal analytical problem-solving process-improvement and stakeholder-coordination skills.

Experience within DHA a military treatment facility or a Department of War environment is preferred.

Must satisfy all Tier II background CAC training NDA network-access onboarding and facility-access requirements.

Duties and Responsibilities

Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.

Oversee the full lifecycle of publications and issuances including development staffing coordination review approval dissemination periodic review revision archiving and cancellation.

Ensure publications comply with applicable DoD DHA WRNMMC correspondence-management records-management and higher-headquarters guidance.

Review policies administrative instructions procedures forms and executive products for format structure clarity consistency completeness enforceability and decision readiness.

Return incomplete or noncompliant documents with clear corrective guidance and track corrective actions to closure.

Coordinate staffing across WRNMMC directorates and stakeholders and confirm completion of legal safety clinical administrative and other required reviews.

Maintain the official publications repository and ensure documents are current accessible properly version-controlled and archived or cancelled when obsolete or superseded.

Develop and maintain templates formatting standards standard operating procedures and guidance for publications issuances correspondence and related products.

Train and assist directorates with the development revision coordination and submission of publications and issuances.

Maintain centralized tracking systems and provide accurate status reports metrics trend analyses overdue-action reports and program-effectiveness information.

Draft edit proofread route and track executive correspondence talking papers briefs official responses and other senior-leadership products.

Provide operational support across correspondence management records management forms management and other Executive Secretariat functions during absences surges or as directed.

Protect CUI PHI PII and other sensitive information and maintain Government records systems and equipment in accordance with applicable requirements.

Complete required orientation annual training security awareness HIPAA training and other Government-directed training and comply with all WRNMMC and DHA policies and procedures.

Duties and responsibilities are subject to change if work schedules locations and/or priorities change based on Government or program needs.

Required Candidate Submission Documents

Current resume documenting at least five years of qualifying federal or military executive-level administrative and management-support experience.

Copy of the required bachelors degree or documentation supporting equivalent qualifying experience.

Representative executive-writing correspondence publications issuances or program-management work samples if requested.

Any background identification security HIPAA training NDA CAC network-access or onboarding documents requested by Fidelity Partners or the Government/client.

About Us

Fidelity Partners is an Inc. 5000 USA company that provides medical technical logistical and administrative services to the federal government and commercial clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at call us at or visit our careers page to join our team.

Fidelity Partners provides equal employment opportunities without regard to race color religion sex national origin age disability protected veteran status or any other status protected in accordance with applicable federal state and local laws (EOE).