EXECUTIVE PROJECT MANAGER EXECUTIVE ASSISTANT TO CEO

EXECUTIVE PROJECT MANAGER / EXECUTIVE ASSISTANT TO CEO

Real Estate Development & Construction Coral Gables FL
Salary: $100000$165000 Discretionary Bonus Full-Time In Person

We are seeking a high-level Executive Project Manager / Executive Assistant to the CEO to serve as the CEOs right hand while coordinating real estate development construction and investment projects.

This is a high-trust high-impact position combining executive leadership support project management real estate development construction coordination financial analysis and business operations.

The ideal candidate has substantial experience in real estate development and construction exceptional organizational and analytical skills strong business judgment and the ability to independently drive projects solve problems manage professionals and make sure priorities get completed.

Executive Leadership Support

• Serve as the CEOs primary organizational and operational partner.
• Manage calendars priorities meetings communications follow-ups and action items.
• Prepare executive reports presentations summaries analyses and decision-making materials.
• Research and organize information for strategic business decisions.
• Handle confidential matters and occasional personal-assistant responsibilities with discretion.
• Draft review and coordinate business documents and correspondence.

Real Estate Development & Construction Project Management

• Coordinate multiple real estate development construction redevelopment and investment projects.
• Manage projects from pre-acquisition due diligence through entitlement permitting construction and completion.
• Coordinate with developers general contractors architects engineers attorneys consultants subcontractors lenders investors and government agencies.
• Track project schedules budgets milestones deliverables risks and critical deadlines.
• Drive professionals and consultants to meet project milestones and deliverables.
• Manage and track RFIs submittals change orders permits inspections contracts and project documentation.
• Identify project risks delays cost issues and opportunities and escalate them appropriately.

Real Estate Due Diligence & Development

• Support land acquisition and redevelopment due diligence.
• Research zoning land use entitlements permits development regulations demographics market conditions and comparable projects.
• Review market studies feasibility studies demographic reports and other research.
• Assist with development budgets project feasibility cost analysis and schedule analysis.
• Coordinate with legal counsel regarding contracts purchase agreements development agreements and other legal documentation.

Financial & Investment Analysis

• Review project budgets construction costs invoices draws approved change orders and financial documentation.
• Compare construction draws against budgets and project costs.
• Coordinate with banks lenders inspectors accounting and finance teams.
• Prepare financial and operational reports for the CEO ownership and investors.
• Analyze project performance cost variances schedules and financial risks.
• Assist with investor reporting and executive-level financial analysis.

Operations Reporting & Administration

• Prepare weekly project and executive status reports.
• Attend project and leadership meetings and ensure action items are completed.
• Maintain organized digital and physical records.
• Coordinate insurance banking legal accounting and other professional services.
• Support office operations and maintain strong relationships with vendors and external professionals.
• Anticipate needs identify problems before they become issues and independently move priorities forward.

• 7 years of progressive professional experience with significant experience in real estate development construction project management or related fields.
• Proven experience managing complex projects and coordinating multiple professionals and stakeholders.
• Strong understanding of real estate development construction processes due diligence zoning entitlements permitting contracts and project administration.
• Strong financial and analytical skills with the ability to understand budgets construction draws project costs financial reports and investment information.
• Exceptional organizational skills and attention to detail.
• Strong Excel and Microsoft Office skills; highly comfortable with technology online research and business software.
• Excellent written and verbal communication skills.
• Ability to operate independently prioritize effectively and work with minimal supervision.
• Strong business judgment discretion professionalism and problem-solving ability.
• Ability to communicate effectively with CEOs investors attorneys lenders contractors architects engineers consultants and government officials.
• Bilingual English/Spanish is preferred.

Candidates may come from backgrounds including:

Executive Project Manager Executive Assistant to CEO Executive Assistant Chief of Staff Real Estate Development Manager Real Estate Development Associate Construction Project Manager Senior Project Manager Project Executive Development Coordinator Construction Manager Project Administrator or Real Estate Investment professional.

The successful candidate will be someone who can move seamlessly between executive-level responsibilities and detailed project executionfrom preparing a CEO briefing to reviewing a construction draw coordinating an entitlement issue following up with a contractor analyzing a project budget or pushing a consultant to meet a deadline.

Executive Assistant to CEO Executive Assistant Executive Project Manager Executive Project Coordinator Chief of Staff Real Estate Development Real Estate Development Manager Real Estate Development Associate Construction Project Manager Senior Project Manager Project Executive Construction Manager Real Estate Commercial Real Estate Residential Development Land Acquisition Real Estate Investment Property Development Construction Management Project Management Due Diligence Entitlements Zoning Land Use Permitting Development Approvals Construction General Contractor Contractor Management Architect Engineer Consultant Management RFIs Submittals Change Orders Construction Draws Construction Budget Project Budget Cost Analysis Financial Analysis Investment Analysis Investor Reporting Market Research Feasibility Studies Contracts Legal Coordination Banking Lending Insurance Microsoft Excel Microsoft Office Operations CEO Support Executive Support Business Administration Project Coordination Bilingual English Spanish.

$100000$165000 annual salary based on experience and qualifications plus discretionary bonus.

Benefits include health insurance dental insurance paid time off paid holidays paid vacation paid personal days and more

Schedule: MondayFriday
Work Location: In person Coral Gables FL