Executive Project Coordinator

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors partnersand clients through expertisein investment development brokerageand property management. Our experience spans diverse property types including logistics multifamily retail mixed-use healthcare office data centers hotel and life sciences. Across 35 offices nationwide our team is united by a culture that cultivates agility mutual trustand high performance.

Transwestern Services turns strategy into reality with consistency and accountability collaborating to provide dynamic tailored solutions. Whether representing a tenant advising an investor or repositioning an asset we operate with tenacity and own the outcome every time. Our 2200-strong team works across service lines ready to activate our full platform to deliver a customized cohesive experience for clients.

POSITION SUMMARY:

POSITION SUMMARY

The Executive Project Coordinator provides high-level executive administrative and project coordination support to senior leadership including TRS Executives and Regional Operating Officers. The role manages executive priorities leadership meeting cadences communications and key deliverables while coordinating cross-functional initiatives and ensuring critical projects progress efficiently and align with organizational objectives.

This role requires a highly organized proactive professional who excels at managing multiple priorities building relationships and influencing outcomes through collaboration. Success in this role requires strong project management communication and problem-solving skills as well as the ability to exercise sound judgment maintain confidentiality exercise discretion and operate with a high degree of professionalism while supporting executive leaders and complex business initiatives.

POSITION ESSENTIAL FUNCTIONS

• Partner with senior leadership to coordinate and execute strategic initiatives special projects and cross-functional priorities.
• Develop and maintain project plans timelines milestones action items and status updates to ensure timely completion of key initiatives.
• Manage executive calendars for the President and the Chief Operating Officer scheduling priorities and meeting logistics proactively resolving conflicts and ensuring leaders are prepared for key commitments.
• Establish and coordinate recurring meeting cadences for Market Leaders Regional Operating Officers and corporate partners including IT Human Resources Finance Marketing and Legal.
• Prepare and reconcile executive expense reports for the President and the Chief Operating Officer.
• Coordinate travel arrangements itineraries and related logistics as needed.
• Facilitate communication and collaboration across business units serving as a liaison among executives internal teams and external stakeholders; draft correspondence and ensure timely follow-up on leadership priorities projects and requests.
• Maintain organized executive-level records project documentation decision logs and other materials needed to support continuity and effective follow-through.
• Track project deliverables identify risks or roadblocks and proactively drive resolutions to keep initiatives on schedule.
• Partner with the Office of Administration on plans for implementation and execution of corporate projects and initiatives.
• Coordinate leadership meetings project reviews and planning sessions including agenda development meeting facilitation documentation of key decisions and follow-up on action items.
• Prepare and edit executive-level presentations reports dashboards and communications that support decision-making and organizational objectives.
• Monitor progress against strategic goals and provide regular updates to leadership regarding project status priorities and outcomes.
• Identify opportunities to streamline processes improve communication and enhance operational efficiency across teams.
• Build and maintain strong working relationships with key stakeholders while representing leadership with professionalism discretion and sound judgment.
• Manage sensitive and confidential information with the highest level of integrity and professionalism.
• Coordinate internal events leadership off-sites and business activities related to strategic initiatives and organizational priorities.
• Perform other duties and special projects as assigned.

POSITION REQUIREMENTS

Office Expectations:

Work Location: Transwestern Minneapolis or Atlanta office. Due to the core functions of this role a consistent in-office presence for this role must be sustained.

Education:

• Bachelors degree in communication business administration or a related field is required.

Experience:

• Minimum of 5 years of experience in project coordination operations administration or a related role within a corporate or professional services environment is required
• Demonstrated experience coordinating cross-functional projects managing timelines tracking deliverables and supporting organizational initiatives
• Strong ability to facilitate communication among stakeholders organize meetings and project documentation and ensure timely follow-through on key action items and priorities

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Outlook Teams Word Excel PowerPoint) Workday Zoom and other business productivity tools
• Strong project coordination organization and documentation skills with the ability to manage multiple priorities and track deliverables
• Excellent verbal and written communication skills with the ability to collaborate effectively across all levels of the organization
• Experience creating reports presentations and project materials to support business initiatives and leadership decision-making
• AI Experience preferred

Personal Skills:

• Must possess a high level of confidentiality and discretion in handling sensitive information.
• Strong business sense capable of making sound judgment calls and prioritizing tasks effectively.
• Ability to manage multiple tasks concurrently and maintain a high level of organization in a fast-paced environment.
• A willingness to work flexible hours and adapt to changing priorities in a dynamic environment.
• Collaborative and team-oriented approach with a strong focus on providing exceptional service.
• Meticulous attention to detail in handling documents correspondence and logistics.
• Dedicated to performing duties at the highest standard consistently.
• Ability to think creatively and act with urgency when needed.

Physical Skills:

• Travel may be required

Confidentiality:

• Please note that this role requires a signed Non-Disclosure Agreement.

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart passionate hard-working people who value both collaboration and independence. United by our brand promise we own the outcome for clients investors and partners. Learn more .

Please note that all candidates selected for an offer of employment are subject to pre-employment background checks which may include but are not limited to criminal history education verification motor vehicle records credit history and professional license addition your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.

TEAMWORK APPROACH

A detailed list of position responsibilities has been developed so that expectations are clearly communicated. However it is rarely possible to provide a list that will capture all possible projects and assignments. Team members are expected to assist with additional assignments that may be requested by direct supervisors and to lend assistance to other members of the team when appropriate.

WORK SHIFT:

LOCATION:

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart passionate hard-working people who value both collaboration and independence. United by our brand promise we own the outcome for clients investors and partners. Learn more .

All candidates selected for an offer of employment are subject to pre-employment background checks which may include criminal history education verification motor vehicle records credit history and professional license addition your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.