Executive & Personal Assistant to the Founder

Executive & Personal Assistant to the Founder

Location: Winter Park Florida in person five days per week

Reports to: Carson Slade Founder & CEO

Employment: Full-time W-2

Compensation: $75000$95000 annually with no bonus

About Ace

Ace is a creator marketing and growth agency based in Winter Park. We operate a fast-moving in-person business that uses AI and connected systems to support creators run social portfolios and keep the team coordinated.

The Role

Ace is hiring an Executive & Personal Assistant to the Founder who can turn changing priorities into calm complete execution. This person will protect Carsons time organize the moving pieces around him close follow-ups and handle both business and personal logistics with exceptional discretion.

This is not a Chief of Staff or department-management role. You will not set company strategy or take ownership of work that belongs to another employee. Your job is to make sure Carson is prepared the right person has the right follow-up and practical details do not become unnecessary demands on his attention.

You will work alongside Enzo Carsons AI executive assistant. Enzo helps review information prepare briefs organize evidence and draft materials. The human assistant owns the judgment relationship handling physical-world execution and verified follow-through that require a trusted person. AI output is a starting point to check not a substitute for your judgment.

What Youll Own

Executive support

Protect and maintain Carsons calendar including priorities buffers preparation location details and conflict resolution.

Coordinate meetings travel reservations itineraries visitors and time-sensitive logistics from request through confirmation.

Prepare concise daily and meeting-ready materials from approved sources confirming that links times names and logistics are correct.

Track commitments and follow-ups route work to the responsible person and confirm the real outcome rather than treating a reminder as complete.

Organize and triage approved business and personal email access; draft replies or route follow-ups without sending as Carson unless the exact message is authorized.

Keep confidential executive materials organized in approved systems and available when needed.

Personal support

Coordinate appointments reservations deliveries returns service visits vehicle or property logistics gifts and other approved personal errands.

Coordinate household vendors from the Ace office and attend another location only when an approved task truly requires it.

Research practical options recommend the best choice with a clear tradeoff and carry out the approved decision through confirmation.

Keep personal matters separate from Ace records accounts funds and communications.

Handle sensitive information only when the task requires it using the approved private system and the minimum information necessary.

Office and relationship coordination

Keep the Winter Park office ready for meetings visitors supplies and approved events including cleaning coordination and day-to-day setup.

Coordinate communication with outside Ace vendors organize Ace bills and supporting records and prepare them for the authorized approver.

Coordinate with employees clients accountants lawyers vendors and personal contacts in the tone and channel Carson approves.

Surface real decisions to Carson while resolving routine logistics and returning employee-owned work to its accountable owner.

Notice unclear ownership missing deadlines or incomplete handoffs and get them reconciled before they become urgent.

What Were Looking For

We value demonstrated problem-solving more than a particular title. Strong backgrounds may include executive assistance personal assistance family-office support hospitality events high-trust operations or comparable work.

You should bring:

Specific examples of anticipating a need solving an ambiguous problem and closing the loop without repeated direction.

Strong calendar travel event vendor and personal-logistics judgment.

Excellent short-form writing and the ability to turn a messy situation into a clear recommendation owner deadline and next action.

High discretion mature boundaries and secure handling of confidential business and personal information.

Calm prioritization when several people believe their request is urgent.

Practical use of ChatGPT Claude or another AI assistant including checking facts and correcting weak output before relying on it.

Strong Google Workspace ability and confidence learning the systems Ace uses.

Willingness to handle executive preparation and ordinary errands with the same care.

A valid drivers license and reliable vehicle.

A commitment to work in person in Winter Park Florida five days per week.

How Success Is Measured

Success means Carsons calendar reflects his actual priorities; commitments and approved follow-ups close with verified outcomes; routine executive personal travel and office logistics are handled without unnecessary escalation; confidential information stays in the right place; and employees retain ownership of their work while Carson has a reliable view of anything that truly needs him.

In the first 30 days the assistant should help organize Carsons email flow make household-vendor coordination run reliably and remove routine founder involvement from office cleaning and setup.

Schedule Travel and Benefits

The normal workday begins at 10:30 a.m. Occasional after-hours requests are expected. Travel is limited to company trips where assistant support is needed. Approved business mileage is reimbursed under Aces policy.

Ace offers eligible full-time employees health dental vision and life insurance plus a 401(k) with employer match subject to active plan rules.

Important Boundaries

The assistant may research organize prepare coordinate and carry out approved logistics. The assistant may not independently make hiring compensation legal strategy or client-commitment decisions; approve or make payments; send messages as Carson; sign agreements; accept terms; make access changes; or copy sensitive information into an unapproved system.

WHAT TO EXPECT IN THE HIRING PROCESS

After application review qualified candidates complete the role-specific TestGorilla assessment and conversational AI interview. Candidates with sufficiently strong evidence then complete a 30-minute interview with Katana. The hiring team reviews the application assessment Katana interview and references before making the final decision. Katana conducts the only scheduled human interview.

Equal Opportunity

Ace Marketing Services Inc. is an equal-opportunity employer. We consider all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected characteristic. To request an accommodation contact .

Submit your resume and application answers through Dover. Applications are reviewed on a rolling basis. Applicant privacy notice: For questions or accommodation requests contact .

Required Experience:

IC