Executive Operations Specialist

Koniag Professional Services LLC a Koniag Government Services companyisseekinganExecutive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington offer competitive compensation and an extraordinary benefits package including health dental and vision insurance 401K with company matching flexible spending accounts paid holidays three weeks paid time off and areseeking an accomplishedExecutive Operations Specialistto provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy of Operations:Monday Friday 8:00 AM 5:30 PM (EST)Surge support outside standard hours may berequired with advance CO approvalKey Responsibilities:Executive Scheduling & Calendar Management:Serve as the authoritative owner of theCOO and Division Deputy Directorsexecutive calendarsProactively analyze prioritize and de-conflict all scheduling requests against organizational priorities travel schedules and classified meeting commitmentsDevelop and deliverlook-ahead briefing booksfor each assigned executive on a daily basisCoordinate all aspects ofVTC setupacross classified and unclassified platformsBrief supervisors on the context purpose background and sensitivity of all requested meetings prior to engagementSenior-Level Correspondence & Administrative Support:Draft format review andfinalizecomplex senior-level correspondence memoranda reports and executive communicationsReview all outgoing correspondence for proper format procedural conformance grammatical accuracy and classification markings prior to leadership signature Develop and maintainSOPsfor all executive administrative and advisory support functionsFacilitatetime and attendance submissionsfor assigned executivesCoordinate DOE office space relocations and telephone line installationsMeeting & Event Coordination:Record organize and distributemeeting minuteswithin 24 hours of conclusionCoordinatesecured meetings and classified eventswith the HSOIssuethank-you communicationsto presenters and attendees within 3 business daysCoordinate with the Corporate Business Office on pending leadership actionsTravel Coordination:Plan and execute alldomestic and international official travelin full compliance with FTRandJTRSubmit alltravel vouchers within five (5) business daysof travel conclusionManage all travel logisticsusingConcur Government EditionInformation Asset & Records Management:Maintain verified inventory of allGFEassigned to leadershipManageSharePointcontent for executive SOPs and administrative workflowsDevelop and maintainindexed decision logsfor all administrative actionsEnsure all documentation involvingCUI OUO PII or Confidentialmaterials is handled per DOE security directivesEducation(Mandatory):Bachelors Degree(minimum) inBusiness Administration Public Administration Organizational Management or Business Managementfrom a regionally accredited college or universityAdvanced degrees in qualifying fields are strongly preferred and will be weighted in rankingSecurity Clearance(Mandatory):Must hold acurrent fullyadjudicated Secret security clearanceat time of applicationExpired lapsed pending or previously held clearances that are no longer activedo not satisfy this requirementCandidates without an active Secret clearance will be immediatelydisqualifiedExperience:RequirementMinimumStandardExecutive Operations SupportMinimum5 yearsdirect support toSES-level officials Three/Four-Star General Officers or equivalentClassified Environment OperationsMust haveoperatedin aclassified or sensitive environmentwith documented responsibility for classified or CUI correspondenceFederal Travel System ProficiencyHands-on experience astravel preparerusingDTS E2 Solutions or Concur Government Edition commercial systems do not qualifyCongressional/Controlled CorrespondenceMust have directly managedIG GAO Congressional/Hill FOIA or equivalent controlled correspondencefor a senior federal executiveSecure Meeting CoordinationMustdemonstrateprior coordination ofSCIF-based or classified meeting environmentswith a Security OfficerTechnical Skills(Mandatory)Advancedproficiency inMicrosoft Office Suitein a federal document production contextProficiency in afederal task management system(CATMS ETMS2 JIRA or equivalent)Working knowledge ofConcur Government EditionProficiency inSharePointfor federal document control and SOP managementAbility to draft correspondence conforming toDOE or DOD correspondence style guidesOur Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race color religion creed ethnicity sex sexual orientation gender or gender identity (except where gender is a bona fide occupational qualification) national origin or ancestry age disability citizenship military/veteran status marital status genetic information or any other characteristicprotected by applicable federal state or local law. We are committed to equal employment opportunity in all decisions related to employment promotion wages benefits and all other privileges terms and conditions of company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website pleaseget in touch withHeaven Wood via e-mail by calling to request Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical professional and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers employees and native communities. For more information please Opportunity Employer/Veterans/ Preferencein accordance withPublic Law 88-352