Executive Meeting Manager Limelight Boulder

Position Summary  
The Executive Meeting Manager is responsible for increasing year-round top-line revenue through proactive and reactive sales of guestroom blocks catered events and group business. This position manages the sales process from inquiry through post-event follow-up ensuring seamless event execution and exceptional client service. This position reports to the Director of Sales & Marketing.

The salary range for this position is $59000 - $65000 plus sales incentive plan. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.

Job Posting Deadline
Applications for this position will be accepted until June 14 2026. 

Essential Job Functions/Key Job Responsibilities
    Manage the complete sales and event planning process for group bookings (1030 rooms on peak) including inquiry handling proposal development contract execution event coordination onsite support and post-event follow-up
    Develop and implement sales strategies to drive top-line revenue growth for guestrooms catered events and group business
    Respond promptly and professionally to group booking inquiries accurately confirming event details and client requirements
    Coordinate all event logistics including menus room setups audiovisual requirements staffing and operational details to ensure flawless execution
    Serve as the primary liaison between clients and hotel departments to ensure all group and catering needs are executed as contracted and in accordance with hotel standards
    Maintain ongoing communication with clients before during and after events to address concerns provide support and ensure client satisfaction exceeds expectations
    Conduct site tours and maintain strong relationships with community organizations professional associations and key accounts to increase visibility and group market share
    Attend and participate in sales BEO and departmental meetings to communicate event details and operational updates effectively
    Utilize Delphi/Amadeus and other systems to track sales activity maintain detailed account notes manage event records and support forecasting and revenue tracking
    Assist in the preparation review and proofing of Banquet Event Orders (BEOs) to ensure accuracy and alignment with client expectations
    Review banquet checks and coordinate with accounting and operations teams to ensure timely and accurate billing and final invoices
    Follow up with clients after events to review event success address concerns send formal thank-you communications and secure future business opportunities
    Maintain high standards of professionalism organization and service quality while supporting additional duties and special projects assigned
    Other duties as assigned

Qualifications :

Education & Experience Requirements 
    Bachelors degree preferred
    Minimum of two (2) years of hospitality experience required
    Minimum of two (2) years of hotel sales and/or event management experience preferred

Knowledge Skills & Abilities
    Strong organizational multitasking and time management skills in a fast-paced sales environment
    Excellent verbal and written communication skills with the ability to build and maintain client relationships
    Experience preparing proposals contracts budgets and Banquet Event Orders (BEOs)
    Proficiency with Microsoft Word Excel Outlook Delphi/Amadeus and Property Management Systems
    Knowledge of hotel sales catering and event planning processes and procedures
    Ability to manage relationships with internal departments clients vendors and external stakeholders
    Strong attention to detail with the ability to coordinate multiple events and priorities simultaneously
    Ability to meet or exceed individual sales goals established by the Director of Sales & Marketing
    Ability to influence and collaborate effectively with both internal and external stakeholders
    Working knowledge of operational workflows billing procedures and interdepartmental coordination
    Ability to analyze event needs and ensure accurate communication of event requirements to operational teams
    Ability to work collaboratively with accounting and operations teams to ensure accurate and timely billing
    Professional presentation and customer service skills with a client-focused approach
    Ability to travel within the assigned sales region as needed
    Ability to work flexible hours including nights weekends and holidays as business demands require

Additional Information :

Work Environment & Physical Demands
    Ability to stand type and sit at desk/computer for most of the work shift executing repetitive movements
    No adverse or hazardous conditions
    Not required but preferred to be able to occasionally lift push or pull 25 lbs. individually or with assistance

Job Benefits 
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.  
   Health Dental and Vision Insurance Programs
   Flexible Spending Account Programs
   Life Insurance Programs
   Paid Time Off Programs
   Paid Leave Programs
   401(k) Savings Plan
   Employee Ski Pass and Dependent Ski Passes 
   Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster

Remote Work :

No

Employment Type :

Full-time