Executive Director, IT Finance & Administration

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South Florida-Based Leadership Role

The University of Miami Information Technology & Systems Department has an exciting opportunity for a full-time Executive Director IT Finance & Administration to work in Miami Florida.

The Executive Director IT Finance & Administration evaluates administers and directs all business and administrative matters including budget operations programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as oversees the budgetary controls in partnership with various levels of management.

Core Responsibilities:

• Directs implements coordinates plans for and evaluates the business operations for the department/division which may include statistical performance and managerial reporting decision and budget support capital planning and process improvement.

• Develops and ensures adherence to departments annual budget in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.

• Advances strategic financial plan and makes recommendations to senior management on how to best execute the departments plan.

• Formulates department policies and guidelines to carry out the University and department mission.

• Oversees the review approval and reporting of all expenditures. Reviews and approves financial transactions.

• Creates and manages support systems to assure availability of cost effective supplies equipment and management information.

• Monitors contractual obligations and ensures consistency with departmental budget goals and programmatic initiatives.

• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.

• Implements department human resources actions which may include hiring terminations salary etc.

• Recruits trains and prepares performance reports for staff.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

• Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions:

Technology powers everything from teaching and research to student success and institutional excellence. As the Executive Director IT Finance & Administration you will help shape how technology investments are planned managed and executed across the University of Miamis academic enterprise. This is more than a finance leadership role. It is an opportunity to serve as a trusted advisor to University and IT leaders guiding strategic decisions driving operational excellence and ensuring resources are aligned with the Universitys mission and long-term goals. If you enjoy connecting strategy with execution building strong partnerships leading high-performing teams and turning complex financial data into meaningful business insights wed love to hear from you.

In this role you will:

• Develop and execute financial and operational strategies that support the Universitys technology vision and align investments with academic research healthcare and institutional priorities.

• Serve as a strategic advisor to University and IT leadership providing financial insights forecasts dashboards and recommendations that support executive decision-making and long-term planning.

• Lead all aspects of IT financial management including budgeting forecasting financial reporting variance analysis capital planning resource allocation and year-end close activities.

• Oversee workforce and compensation planning including personnel budgets position management costing allocations payroll reconciliations merit planning and workforce forecasting.

• Direct software asset management enterprise licensing vendor relationships contract negotiations and technology investments to maximize value compliance and operational effectiveness.

• Ensure strong financial stewardship through oversight of operating capital restricted and gift accounts while maintaining appropriate controls compliance expenditure management and approval processes.

• Partner with stakeholders across the University including Finance HR Procurement and FP&A to support strategic initiatives institutional planning and data-driven decision-making.

• Lead departmental Workday financial operations approvals reporting and business process administration while serving as a key liaison and subject matter expert for financial systems and processes.

• Drive operational excellence by improving processes enhancing reporting capabilities strengthening internal controls and increasing organizational transparency and efficiency.

• Lead mentor and develop high-performing teams while fostering a culture of collaboration accountability innovation and service excellence.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS:

• Bachelors degree in Finance Business Administration Accounting Information Systems or a related field.

• Minimum 5 years progressive leadership experience in finance operations administration technology or a related business function

• Experience partnering with executive leaders and leading cross-functional initiatives.

• Strong financial stewardship business operations and strategic planning expertise.

• Ability to influence decisions build relationships and drive organizational outcomes.

• Exceptional communication and leadership skills.

• Experience with Workday preferred

• Experience supporting technology organizations or technology-enabled business operations preferred.

• Higher education research healthcare or similarly complex organizational experience preferred.

• Background in budgeting forecasting organizational planning and operational improvement preferred.

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to direct manage implement and evaluate department operations.

• Ability to effectively plan delegate and/or supervise the work of others.

• Proficiency in computer software (i.e. Microsoft Office).

Any appropriate combination of relevant education experience and/or certifications may be considered.

#LI-AS1

The University of Miami is recognized as one of the nations premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20000 faculty and staff the University is committed to excellence and guided by a mission to positively impact the lives of students patients and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values the University community works together to build an environment defined by purpose collaboration and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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