Executive Coordinator

About the Role

We are seeking a highly organized proactive and tech-savvy Executive Coordinator to serve as a trusted partner to the Chief People Officer (CPO). In this role you will help maximize the CPOs effectiveness by managing priorities anticipating needs enabling informed decision-making and ensuring focus remains on the work that matters most.

This position goes beyond traditional administrative support. The ideal candidate brings exceptional judgment strong communication skills attention to detail proactivity and the ability to thrive in a fast-paced environment. Youll leverage modern productivity tools including AI to streamline workflows improve efficiency and deliver high-quality work.

Key Responsibilities

• Manage complex calendars priorities travel and executive commitments.
• Prepare agendas pre-reads briefing materials and follow-up communications to ensure meeting readiness.
• Draft edit and proofread executive communications presentations and other business materials.
• Leverage AI and productivity tools to organize information summarize content track actions and improve workflow efficiency.
• Manage information flow prioritize requests and ensure timely responses and decision-making.
• Coordinate leadership meetings offsites and events including logistics and stakeholder communications.
• Build strong relationships across executives teams and external partners.
• Anticipate potential issues and proactively resolve challenges before they impact the business.
• Handle sensitive and confidential information with discretion and professionalism.
  

Qualifications

• Significant experience supporting senior executives or leadership teams.
• Exceptional organizational communication and relationship-management skills.
• Strong writing editing and proofreading capabilities.
• Experience coordinating executive meetings offsite meetings travel and complex schedules.
• Proficiency with Microsoft 365 (Outlook Teams PowerPoint Word and Excel).
• Comfort using AI-enabled productivity tools and applying sound judgment to ensure accuracy and confidentiality.
• Ability to manage multiple priorities with professionalism adaptability and attention to detail.
  

What Success Looks Like

• The executive is consistently prepared informed and focused on strategic priorities.
• Meetings are well-organized productive and followed by clear action plans.
• Communications are polished accurate and audience-appropriate.
• Stakeholders view the executive office as responsive organized collaborative and trusted.
• Processes and technology are leveraged to improve efficiency quality and business impact.
  

This is an opportunity for a highly capable professional who enjoys building relationships creating order from complexity and serving as a trusted partner in a dynamic leadership environment.

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives experiences and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.

What We Offer

Were proud to offer a competitive rewards package that is meaningful recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaqs overall success.

Nasdaqs programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match Employee Stock Purchase Program with 15% discount Student loan repayment program up to $10k Company paid life and disability plans Generous paid time off
• Prioritize Health: Comprehensive medical dental and vision coverage Health spending account with employer contribution Paid flex days to support mental wellbeing Gym membership discounts
• Care for Family: Hybrid home/office schedule (for most positions) Paid parental leave Fertility benefits Paid bereavement leave
• Connect with Community: Company gift matching program Employee resource groups Paid volunteer days
• Grow Career: Education Assistance Program Robust job skills training and Professional development opportunities

For more information visit Nasdaq Benefits & Rewards Career page.