Executive Coordinator

We made history and now we work to transform the future for our customers our communities and our families. Youll see your work on the road every day helping people move freely and pursue their dreams. At Ford you can build more than vehicles. Come build what matters.

In this position...

This role requires an individual who is flexible resilient and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional friendly and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude be a quick learner and be self-motivated.

A successful candidate should have exceptional communication skills both verbal and written complete all tasks in a timely manner understand how to prioritize and be a problem solver. The candidate will need to understand the Companys structure and will need to develop working relationships with other assistants executive leaders and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

What youll do...

• Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executives to help them be efficient and effective with their time consistently maintaining strong communication.
• Manages the executives calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.
• Maintains organizes and archives Outlook calendar communications and folders as appropriate keeping the executive well-organized and aligned to Company records and retention schedules.
• Sorts screens and distribute incoming and outgoing mail for the executives. Highlights information of interest and/or curate reading material.
• Participates as an adjunct member of the executive leadership team including attending select meetings taking notes tracking assignments and following up on assigned action items.
• Willingness and flexibility to support across all North America and European time zones
• Optimize travel arrangements (e.g. transportation accommodation agenda visa/passports) based on the executives travel needs and preferences. Manages complex itineraries including any changes. Completes related expense reports.
• Assist executives with preparing for meetings including preparing materials obtaining materials in advance distributing materials and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
• Assists with coordinating and managing meetings and events such as staff meetings all-hands meetings off-sites team gatherings etc. overseeing calendars communication technology office space logistics and related follow-up activities.
• Prepares updates and organizes information for inclusion in reports correspondence presentations budgets etc. Edits documents for accuracy format and arrangement of material.
• Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.
• Assists with special projects as needed.
• Works well with remote employees in different time zones and countries acknowledging the need for flexibility in scheduling.
• Highly adaptable to the fast-paced work environment.
• Ability to manage multiple projects at once and not easily feel overwhelmed.
• A problem solver who anticipates the needs of the executive and team.
• Handle correspondence reports and presentations and may be responsible for maintaining databases and tracking project progress.
• Work closely with stakeholders and team members to ensure that project goals are met on time

Youll have...

• Bachelors degree or equivalent preferred
• 3 years of experience as an executive assistant or project manager
• 3 years of Microsoft software experience (e.g. Outlook SharePoint OneDrive PowerPoint Word Excel and other related programs)

Even better you may have...

• Experience with Ford Organizations
• Excellent writing editing and proofreading skills
• Learns new software systems and products/cloud tools with ease
• Responsive self-starter; takes initiative in resolving issues or concerns
• Detail-oriented organized and excellent time management skills
• Displays a high degree of integrity and maintains confidentiality of sensitive information
• Works well independently with minimal supervision
• Ability to work collegially and collaboratively within a team environment in an open-concept office area
• Comfortable interacting with all levels of the organization from executive leadership to individual contributors
• Ability to plan prioritize and support multiple assignments simultaneously

You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!

You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!

As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all of the above No matter what you choose we offer a work life that works for you including:
Immediate medical dental vision and prescription drug coverage
Flexible family care days paid parental leave new parent ramp-up programs subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays including the week between Christmas and New Years Day
Paid time off and the option to purchase additional vacation time.

This position is a salary grade 5 and ranges from $65100-$109300.
Final determination of salary grade will be based on candidates skills and experience and base salary will be set within the applicable range according to job scope responsibility and competitive market value.

For more information on salary and benefits click here: sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran the United States if you need a reasonable accommodation for the online application process due to a disability please call 1-.

This position is hybrid with a requirement to be onsite four or more days per week.

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