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Executive Coordinator
Job Location:
Job Location:
Boston, MA - USA
Monthly Salary:
$ 65000 - 75000
Monthly Salary:
Posted:
21 August 2026 (19 hours ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Title: Executive Coordinator
Reports to: Chief Executive Officer
Management: No
Exempt: Yes
Annual Salary:$65000 - $75000
Through its residencies and initiatives BCA serves as an epicenter for an expanding cohort of artists working across all disciplines and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking. At its core is the historic Cyclorama whose distinctive 360-degree form reflects a legacy of immersive storytelling and continues to inspire new experimentation at the intersection of art and technology.
At a time of significant institutional transformation BCA is deepening partnerships with the City of Boston and cultural leaders across the region while advancing bold commitments in governance artistic leadership capital planning and civic collaboration. Under the leadership of its CEO and first-ever Artistic Director BCA is building a more connected artist-centered and partnership-driven future for the organization and the broader creative community.
This role is responsible for managing executive scheduling and communications while also supporting Board of Directors engagement vendor and contract coordination office operations and special projects aligned with BCAs evolving institutional priorities and long-term strategic vision.
The Executive Coordinator serves as a central organizational liaison facilitating communication coordination and follow-through across leadership staff board members artists partners vendors and external stakeholders. The ideal candidate is highly organized proactive detail-oriented and comfortable managing multiple priorities in a dynamic and collaborative environment.
Key Responsibilities
Boston Center for the Arts is an Equal Opportunity Employer. The BCA prohibits discrimination based upon an individuals age ancestry citizenship color creed disability ethnicity marital status national origin race religion sex gender sexual orientation veteran status or any other characteristics protected by applicable federal state or local law.
Reports to: Chief Executive Officer
Management: No
Exempt: Yes
Annual Salary:$65000 - $75000
About Boston Center For The Arts
Boston Center for the Arts (BCA) is a multidisciplinary cultural campus in Bostons South End home to artist studios arts organizations exhibition and performance spaces that together create a dynamic ecosystem of creativity and programming. Through its residencies and initiatives BCA serves as an epicenter for an expanding cohort of artists working across all disciplines and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking. At its core is the historic Cyclorama whose distinctive 360-degree form reflects a legacy of immersive storytelling and continues to inspire new experimentation at the intersection of art and technology.
At a time of significant institutional transformation BCA is deepening partnerships with the City of Boston and cultural leaders across the region while advancing bold commitments in governance artistic leadership capital planning and civic collaboration. Under the leadership of its CEO and first-ever Artistic Director BCA is building a more connected artist-centered and partnership-driven future for the organization and the broader creative community.
Position Concept
The Executive Coordinator to the Chief Executive Officer (CEO) provides high-level administrative operational and strategic coordination support to the CEO and serves as a key partner in supporting board operations institutional initiatives and cross-departmental coordination across the organization.This role is responsible for managing executive scheduling and communications while also supporting Board of Directors engagement vendor and contract coordination office operations and special projects aligned with BCAs evolving institutional priorities and long-term strategic vision.
The Executive Coordinator serves as a central organizational liaison facilitating communication coordination and follow-through across leadership staff board members artists partners vendors and external stakeholders. The ideal candidate is highly organized proactive detail-oriented and comfortable managing multiple priorities in a dynamic and collaborative environment.
Key Responsibilities
Executive Support
- Manage the CEOs calendar scheduling travel coordination and meeting logistics.
- Prepare agendas briefing materials presentations and follow-up documentation.
- Create internal and external communications on behalf of the CEO.
- Manage prioritizing and coordinating time-sensitive projects and organizational initiatives.
- Maintain confidentiality and professionalism in all aspects of the role.
Board Relations and Governance Support
- Manage Board of Directors and committee meetings including scheduling materials preparation logistics and follow-up.
- Manage board calendars governance records and organizational documentation.
- Responsible for tracking board action items deadlines and ongoing committee work.
- Manage communication and coordination between board members leadership and staff.
- Assist with onboarding materials and engagement for new board members.
Vendor and Contract Coordination
- Manage vendor onboarding contracts renewals and related documentation.
- Manage timelines approvals deliverables and organizational agreements.
- Coordinate service agreements consultants and institutional partnerships.
- Serve as an internal point of coordination between departments and external vendors.
Office and Administrative Operations
- Manage the day-to-day coordination and functioning of the office environment.
- Responsible for mail deliveries supply ordering and general administrative operations.
- Responsible for welcoming and assisting guests board members artists partners and visitors.
- Manage meeting logistics hospitality and onsite coordination for leadership meetings and organizational gatherings.
- Maintain organized administrative systems files and shared operational processes.
Organizational Coordination and Special Projects
- Assist with institutional initiatives events and strategic projects led by the CEO.
- Support coordination across departments to ensure timely communication and execution.
- Manage and track organizational priorities timelines and implementation processes.
- Project management connected to governance initiatives partnerships fundraising activity and campus planning efforts.
Qualifications
- 3-5 years of experience in executive support office management operations coordination or related administrative roles.
- Experience supporting senior executives boards contracts or complex organizational operations preferred.
- Strong organizational and project coordination skills with exceptional attention to detail.
- Demonstrated ability to manage multiple priorities and maintain professionalism in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work collaboratively across departments and with external stakeholders.
- Proficiency with Microsoft Office Google Workspace and scheduling/project management systems.
- Interest in arts culture and nonprofit work preferred.
Compensation & Benefits
- Salary range: $65000 - $75000 commensurate with experience. This is an exempt position.
- Boston Center for the Arts offers 4 weeks of paid time off and 2 weeks of additional paid administrative closure.
- Benefits: 80% BCA-sponsored health dental and vision insurance; flexible spending plans life and disability; and a 403(b) retirement savings plan.
- This is primarily an in-person position with 1 work-from-home day per week a bank of remote days to use throughout the year.
- Complimentary tickets to BCA and BCA partner events and performances.
Boston Center for the Arts is an Equal Opportunity Employer. The BCA prohibits discrimination based upon an individuals age ancestry citizenship color creed disability ethnicity marital status national origin race religion sex gender sexual orientation veteran status or any other characteristics protected by applicable federal state or local law.
Required Experience:
Exec
About Company
Boston Center for the Arts supports working artists to create, perform, and exhibit new works; develops new audiences; and connects the arts to community.
