Executive Coordinator

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy providing real-time APIs for speech-to-text (STT) text-to-speech (TTS) and building production-grade voice agents at scale. More than 200000 developers and 1300 organizations build voice offerings that are Powered by Deepgram including Twilio Cloudflare Sierra Decagon Vapi Daily Cresta Granola and Jack in the Box. Deepgrams voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software with unmatched accuracy low latency and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners Deepgram has processed over 50000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

At Deepgram we expect an AI-first mindsetAI use and comfort arent optional theyre core to how we operate innovate and measure performance.

Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools and even build your own into your everyday work. We measure how effectively AI is applied to deliver results and consistent creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly integrating AI into their workflows and continuously pushing the boundaries of what these technologies can do.

Additionally we move at the pace of AI. Change is rapid and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if youre not excited to experiment adapt think on your feet and learn constantly or if youre seeking something highly prescriptive with a traditional 9-to-5.

The Opportunity
This is a rare chance to support Deepgrams two co-founders our CEO and CTO. Youll report to their Executive Assistant and learn from her. Youll see how a high-growth executive office runs from the inside and youll take ownership of the execution that keeps it moving.
Demand on our executives time is growing fast. Your job is to own scheduling travel logistics and office operations so the Executive Assistant can focus on the strategic side of how the CEO and CTO spend their time. As we automate more of the administrative work with AI more of that strategic work opens up for you too.
Youll also join as Deepgram builds out executive support across the company with recent additions of executive assistant and business partner roles across several functions. Youll help build the shared systems and standards for executive and cross-functional operations across Deepgram.
This role is for someone who takes pride in getting the small details right and is motivated by knowing their contributions to the larger mission of the company are highly impactful. Priorities shift constantly and much of the work is time-sensitive. For executives moving at this pace whether the details were handled often decides whether its a good day or a bad one.

What Youll Do

• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean conflict-free calendar that follows the priorities set by the Executive Assistant

• Plan and manage complex travel end to end and recover quickly when plans change

• Support inbox management for the CTO and triage for the CEO: resolve the routine and escalate anything that needs executive judgment

• Run day-to-day office operations in Ann Arbor: be the in-person point of contact handle supplies vendors and visitors and keep the space running smoothly

• Plan logistics for leadership offsites executive dinners and team events

• Keep expenses reimbursements and corporate card reconciliation current and clean

• Use AI and automation to take manual work out of scheduling inbox triage and meeting prep and share what works with the wider executive support team

Youll Love This Role If You

• Want to learn how an executive office runs by working side by side with an experienced Executive Assistant

• Get real satisfaction from a week where nothing slipped through the cracks

• Get excited about using AI to create efficient processes for repetitive admin tasks

• Like saying yes asking questions rolling up your sleeves and figuring it out

• Would rather be in the office with your team than support from a distance

Its Important to Us That You Have

• At least one role directly supporting an executive with hands-on ownership of calendar management and travel booking

• Exceptional attention to detail including scheduling across time zones

• Daily hands-on use of AI tools in your work and real enthusiasm for using them to replace manual steps

• Clear professional written communication. Your messages represent our executives

• Sound judgment with confidential information

• The ability to juggle competing requests and stay calm under time pressure

• Responsiveness to time-sensitive executive requests throughout the day with coverage shared across a two-person team

• Thriving off feedback and openness to coaching. This function is being built deliberately and you wont be navigating it alone

• Residence within commuting distance of Ann Arbor MI with regular consistent in-office presence

It Would Be Great If You Had

• 13 years of experience in executive support or a similar coordination role

• Experience in a support role at a tech startup or high-growth company

• Experience supporting more than one executive at a time

• Experience using AI beyond chat such as automations custom assistants or workflows youve built that you could teach to others

• Experience with office management or workplace operations

• Familiarity with executive-support tools for calendar travel expense and communications

Notice: Were aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @ email address. If youve received a message claiming to be Deepgram please forward it to

Required Experience:

Exec