Executive Communications Specialist

Our clients Communications team is seeking an Executive Communications Specialist to provide dedicated communications and project management support to the CFO (currently new to the organization) and his broader leadership team. This role sits within the central Communications function it is not a finance role and no finance background is required. What matters most is strong executive-level communications experience and the ability to execute polished high-quality content quickly.

This is an individual contributor role reporting into the Senior Director of Internal and Executive Communications. The Specialist will not interact directly with the executive but will execute on communication strategies developed by the internal team.

Key Responsibilities

• Executive Briefs: Draft first-pass event briefs for the CFOs engagements using existing templates covering purpose attendees talking points anticipated questions and desired audience takeaways.
• AI-Enabled Drafting: Use Microsoft Copilot and other AI tools to generate first drafts of executive communications prompts and content (e.g. drafting fireside chat questions) significantly reducing manual drafting time.
• Microsoft Teams Channel Support: Support the planned launch of a Teams channel for the CFO to communicate with his leadership team creating executive-level content following the existing internal playbook.
• Engagement Content: Draft internal posts for the CFO on their internal social/engagement platform in a style similar to his event briefs.
• Presentation Development: Build polished PowerPoint presentations and slides to support executive engagements and town halls.
• Change Transformation Project Support: Provide comms and light project management support for a broader change transformation initiative that will roll out in waves with anticipated content needs at the start of the new calendar year.
• Event & Town Hall Logistics: Support planning and logistics for town halls including tracking project steps and coordinating moving pieces.

Qualifications :

Required Skills & Experience

• Executive-level communications experience supporting a C-suite or senior leadership function is required regardless of specific functional area (finance HR legal etc.).
• Strong writing skills with the ability to translate raw information into polished executive-ready content.
• Comfort and proficiency using AI tools (Microsoft Copilot or similar) as part of the drafting workflow this is a core requirement not a nice-to-have.
• Advanced PowerPoint skills for building executive presentations.
• Familiarity with Microsoft Teams; experience creating structured executive-level channel content.
• Event planning / project management experience particularly around town halls able to track and manage project steps independently.
• Working familiarity with (or ability to quickly learn) Viva Engage and Smartsheet deep expertise not required but understanding of how Smartsheet functions for calendar/scheduling purposes is helpful.

Nice to Have

• Healthcare industry experience (not required).

Additional Information :

We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the worlds biggest brands and agencies to help them solve unique marketing challenges with the best people swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018 We Are Rosie is on a mission to redefine how marketing works with an inclusive human-centric approach thats better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades including being named to the 2023 Global Top 100 Inspiring Workplaces the Inc.and Adweeks Fastest Growing Agencies in 2021.
 

We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race color religion age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status marital status or any other status protected under federal state or local law.

Remote Work :

Yes

Employment Type :

Contract