Executive Business Partner

Executive Business Partner COO

Overview

The Executive Business Partner will provide high-level strategic and operational support to the Chief Operating Officer (COO). Balancing complex administrative responsibilities with strategic business initiatives planning and cross-functional alignment this role enables the COO to focus on high-impact priorities. The ideal candidate manages sensitive information with discretion drives operational efficiency and coordinates key initiatives across the organization. They thrive in a fast-paced environment anticipate needs and demonstrate strong business judgment.

What Youll Do

• Strategic Calendar & Operational Management: Coordinate complex calendars plan meetings and conduct strategic calendar analysis to optimize executive effectiveness including establishing recurring cadences and workflows that keep the COO organization running smoothly.
• Executive Support & Decision Leverage: Act as a key partner to the COO keeping them informed of upcoming commitments providing timely follow-up anticipating potential issues and making sound judgment calls to resolve scheduling and operational challenges before they escalate.
• Project & Program Management: Lead and complete ad-hoc projects special assignments and cross-functional initiatives. Manage expense report reconciliation and approvals as needed.
• Communication & Reporting: Prepare reports presentations and materials for internal and external stakeholders; serve as a liaison to facilitate alignment and decision-making across the COO organization.
• Meeting & Event Support: Capture meeting notes and action items coordinate logistics and support presentation development. Plan and coordinate events travel and executive materials.
• Process Improvement & Strategic Operations: Identify opportunities to enhance operational efficiency and implement new processes that scale with the business.
• Cross-Functional Collaboration: Work closely with other Executive Business Partners and internal teams to support organizational objectives culture and vision.

What Were Looking For

• Experience: 5 years supporting C-suite or senior executives ideally in a dynamic high-growth environment.
• Technical Skills: Proficiency with Microsoft Office Suite and executive productivity tools; comfort with project management platforms AI-assisted workflows or data/reporting tools is a plus.
• Executive Presence: Exceptional interpersonal verbal and written communication skills with the ability to interact professionally with leaders internal teams and external stakeholders.
• Organizational & Project Management Skills: Strong ability to manage multiple priorities adapt to changing business needs and drive initiatives to completion with attention to detail and accuracy.
• Strategic Thinking & Judgment: Demonstrated ability to make informed decisions prioritize effectively and provide strategic insights to executive leadership.
• Professionalism & Discretion: High degree of integrity and sound judgment when handling confidential or sensitive matters.
• Proactive & Self-Motivated: Takes initiative anticipates needs and operates independently including in ambiguous or matrixed environments to maintain executive productivity and effectiveness.
• Collaboration: Strong team orientation with the ability to partner closely with other Executive Business Partners and cross-functional teams.

About AvidXchange

AvidXchange is a leading provider of accounts payable (AP) automation software and payment solutions for middle-market businesses and their suppliers. By trade we are a technology company but if you ask anyone who works here theyll tell you our people are at the core of who we are. At AvidXchangemindset is everything. We are Connected as People Growth Minded and Customer Obsessed. Thesethree mindsets represent our culture who weare who weve always been and they guide usto improve every our founding in 2000 in Charlotte NC weve created a company of over 1500 teammates working across the U.S. or remotely. AvidXchange is proud to be Certified as aGreat Place to Work. The prestigious recognition is based on anonymous data from our teammates and makes official what our teammates have known for years that AvidXchange is a Great Place to Work.

Who you are:

• A go-getter with an entrepreneurial mindset that meansyou arenot afraid of taking riskswinning bigorfacing the unknown.
• Someone who understands that business ispeople centric. Connecting with others as humans first allows you to develop mutually beneficial working relationships.
• Focused onmaking a difference for our customers. AvidXchange exists to help solve complex problems for our customers so we can all realize our potential.

What youll get:

AvidXchange teammates (we call them AvidXers) get the perks and prestige of a growing tech company paired with the flexibility of a founder-led startup. We help our AvidXers develop as professionals and as human beings providing work/life balance development programs and competitive benefits. At AvidXchange we are building more than a tech company we are building an experience. We remain committed to a culture where you can fully be you connected with others chasing big goals and making a meaningful impact. If you want to help us grow while realizing your potential and creating stories youll tell for years youve come to the right place.

AvidXers enjoy:

• 18 days PTO*
• 11 Holidays (8companyrecognized & 3floatingholidays)
• 16 hours per year ofpaid Volunteer Time Off (VTO)
• Competitive Healthcare
• High Deductible Heath Plan Option that has $0 monthly premium for teammate-only coverage
• 100% AvidXchange paid Dental Base Plan Coverage
• 100% AvidXchange paid Life Insurance
• 100% AvidXchange paid Long-Term Disability
• 100% AvidXchange paid Short-Term Disability
• Employee Assistance Program (EAP) - Providescounseling services legal and financial consultations and health advocacy for Teammates and their eligible dependents
• Onsite Health Clinic with Atrium Health - available to Teammates and their eligible dependents
• 401(k) Match: 100% match on the first 3% of your salary plus 50% match on the next 2%
• Parental Leave: 8 weeks 100% paid by AvidXchange**
• Discounts on Pet Home and Auto insurance
• WeeCareChildcare Service:helps teammates find affordable daycarechildcareandtutors 40%less expensivethan traditional daycarecenters
• Perks at Work:free discount program that provides teammates the opportunity to save on items fromelectronics movie tickets car buying vacationsandmore
• Onsite gym fitness center yoga studio and basketball court
• Tuition Reimbursement up to the federal maximum of $5250***
• Hybrid Workplace Flexibility
• Free parking

*Fully granted from beginning of year pro-rated if hired mid-year

**Must be full-time for at least 3 months

***Must be full-time for at least one year

Equal Employment Opportunity

AvidXchange is an equal opportunity employer. AvidXchange is committed to equal employment opportunity in accordance with applicable federal state and local laws. AvidXchange will not discriminate against applicants for employment on any legally recognized basis. This includes but is not limited to veteran status race color religion sex sexual orientation gender identity gender expression national origin age and physical or mental disability.