Executive Assistant

Executive Assistant

Location: Hybrid within Yulee FL or Dover DE locations

What makes us great

At the heart of our Company is a dedication to delivering energy that drives progress. We put people first work to keep them safe and build trusting relationships.

Your role in our success:

Provides proactive high-quality administrative support to a portfolio of approximately five to seven AVP- and VP-level officers while serving as back-up support for Senior Leadership Team (SLT) executives. The Executive Assistant protects leaders time coordinates complex schedules and logistics prepares leaders for meetings and ensures confidential and time-sensitive matters are handled with sound judgment discretion accuracy and follow-through. The role works closely with the Senior Executive Assistant and administrative support team to provide seamless coverage consistent service and coordinated support across the organization.

What youll be working on:

• Prioritize complex calendars for five to seven assigned AVP/VP officers including recurring meetings cross-functional commitments external appointments and schedule changes; proactively identify conflicts and recommend solutions. Serve as back-up for SLT executive related tasks as delegated by Senior EA.
• Coordinate domestic travel and related logistics including itineraries transportation lodging meeting
  details and changes; prepare and submit accurate expense reports in accordance with company requirements.
• Plan and coordinate internal and external meetings including scheduling agendas materials rooms or
  virtual platforms catering technology attendee communications and follow-up actions.
• Coordinate department and leadership events site visits team meetings and special projects partnering
  with Office Managers Shared Services Administrators Facilities IT and other internal resources as needed.
• Contribute to a consistent administrative support model by documenting procedures sharing coverage
  information supporting continuous improvement and providing reliable cross-coverage during absences
  or periods of high demand.
• Serve as a trusted point of contact for assigned officers employees business partners and external
  stakeholders; appropriately triage requests resolve routine matters and escalate issues requiring leader
  attention.
• Provide back-up administrative support for SLT executives as assigned executing calendar travel
  expense meeting and event logistics in coordination with the Senior Executive Assistant and established
  service expectations.
• Maintain organized electronic records calendars and administrative files; handle sensitive business and
  personnel information with a high degree of confidentiality and discretion.
• Assist with departmental communications recognition activities onboarding logistics and other team
  initiatives.
• Provide administrative assistance for enterprise events or special assignments based on business needs.
• Support process documentation service tracking and administrative metrics used to evaluate workload
  and service delivery.
• Participate in administrative team meetings training and knowledge-sharing activities.
• Perform other related duties as assigned.

Who you are:

• High school diploma or equivalent required. Associate degree in business administration office administration or a related field preferred.
• An equivalent combination of education and relevant experience may be considered.
• Minimum five years of progressively responsible administrative support experience including experience supporting multiple senior leaders in a fast paced complex environment.
• Experience providing executive-level back-up support preferred.
• Exercises independent judgment in prioritizing executive and organizational priorities.
• Determines appropriate responses to administrative and operational issues.
• Acts on behalf of assigned executives within established authority.
• Independently resolves issues and recommends solutions impacting executive effectiveness.
• Knowledge of executive-level administrative support office operations and business correspondence.
• Knowledge of calendar management meeting coordination travel arrangements and expense of records management confidentiality requirements and professional office practices.
• Proficient knowledge of Microsoft 365 applications including Outlook Teams Word Excel and PowerPoint.
• Strong organizational prioritization and time management skills.
• Excellent written and verbal communication proofreading and customer service skills.
• Skilled in managing multiple priorities solving problems and maintaining attention to detail.
• Strong interpersonal and technology skills with the ability to build effective working relationships.
• Ability to work independently exercise sound judgment and maintain confidentiality.
• Ability to anticipate needs adapt to changing priorities and meet deadlines.
• Ability to coordinate activities across departments and support multiple leadership levels.
• Ability to provide accurate responsive support while managing competing demands with minimal
  direction.
• Standard drivers license

Whats in it for you Joining the CUC team will get you:

• Competitive base salary
• Fantastic opportunities for career growth
• Cooperative supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Monthly recognition events
• Endless wellness initiatives and community events
• Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k medical dental and life insurance tuition reimbursement compensated volunteer hours and MORE!
• Paid time off holidays and a separate bank of sick time!

Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race religion color sex national origin age sexual orientation gender identity disability or veteran status among other factors. Applicants with a disability that need assistance applying for a position may email

Required Experience:

IC