Executive Assistant
Job Location:
Washington, DC - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This position is located in the Department of Health & Human Services (HHS) Centers for Medicare & Medicaid Services (CMS) Office of the Administrator (OA).
As an Executive Assistant GS/12 you will serve one or multiple members of CMS top leadership including political appointees and career senior executives such as the Administrator Deputy Administrator(s) the Chief Operating Officer or other similarly high-ranking officials.
- Manage calendars for senior leadership with full authority to schedule appointments meetings and events.
- Keep leadership informed of the purpose and nature of each meeting and arranges for subject-matter experts from CMS components to attend when their expertise is needed.
- Review administrative policies procedures and practices to confirm they align with organizational objectives and regulatory requirements.
- Research and analyze select management initiatives and documents assessing their applicability adequacy and compatibility with organizational goals.
- Coordinate and monitor key projects and special assignments that span multiple CMS components covering a wide range of administrative organizational and operating policy issues.
- You must be a U.S. Citizen or National to apply for this position.
- You will be subject to a background and suitability investigation.
- Time-in-Grade restrictions apply.
- If you are a male applicant born after December 31 1959 certify that you have registered with the Selective Service System or are exempt from having to do so.
- If you are selected for this position the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form 1-9 will be verified through the DHS E-Verify System.
- All Federal employees are required to have Federal salary payments made by direct deposit to financial institution of their choice.
ALL QUALIFICATION REQUIREMENTS MUST BE MET WITHIN 30 DAYS OF THE CLOSING DATE OF THIS ANNOUNCEMENT.
Your resume (limited to no more than 2 pages) must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
In order to qualify for the GS-11 you must meet the following: You must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the GS-09 grade level in the Federal government obtained in either the private or public sector to include:
- Scheduling appointments and meetings for staff members to maintain daily calendars and coordinate conference room arrangements; AND
- Gathering information and documents from various sources to compile meeting materials and correspondence; AND
- Tracking task assignments and due dates for office projects to monitor completion status and provide updates.
Substitution of Education for Experience: You may substitute education for specialized experience at the GS-11 level by possessing a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or equivalent doctoral degree or LL.M. if related to the position being filled.
- OR -
Combination of Experience and Education: Only graduate education in excess of the amount required for the GS-09 grade level may be used to qualify applicants for positions at the grade GS-11. Therefore only education in excess of a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree may be used to combine education and experience.
TRANSCRIPTS are required to verify satisfactory completion of the educational requirement related to the substitution of education for experience and the combination of experience and education. Please refer to the Required Documents section below for the documentation required at the time of application.
In order to qualify for the GS-12 you must meet the following: You must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the GS-11 grade level in the Federal government obtained in either the private or public sector to include:
- Managing calendars and scheduling appointments for senior staff members to coordinate meetings conference arrangements and office logistics; AND
- Conducting research and compiling information from multiple sources to prepare briefing materials and meeting agendas; AND
- Monitoring project tasks and assignments for organizational initiatives to track progress and provide status updates.
Combination of Experience and Education: There is no combination of experience and education to meet the specialized experience requirement at the GS-12 grade level.
Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional philanthropic religious spiritual community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
Time-in-Grade: To be eligible current or former Federal employees and current or former Federal employees applying under the VEOA eligibility who hold or have held a permanent General Schedule position in the previous year must have served at least 52 weeks (one year) at the next lower grade level from the position/grade level(s) to which they are applying.
Click the following link to view the occupational questionnaire: information
Bargaining Unit Position: No.
Tour of Duty: Flexible. You may be expected to occasionally work outside of standard business hours.
Recruitment Incentive: Not Authorized.
Relocation Incentive: Not Authorized.
Financial Disclosure: Not Required.
Workplace Flexibility at CMS: This position has a regular and recurring reporting requirement to the CMS office listed in this announcement. CMS offers flexible working arrangements and allows employees the opportunity to participate in alternative work schedules at the managers discretion.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced federal employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit the required documentation and be rated well-qualified for this vacancy. Click here for a detailed description of the required supporting documents. A well-qualified applicant is one whose knowledge skills and abilities clearly exceed the minimum qualification requirements of the position. Additional information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
IC
