Executive Assistant – Transportation

Executive Assistant Transportation

What we are looking for:

Aldridge is seeking anExecutive Assistant Transportation to join our dynamic and energetic team in our Des Plaines IL office.

In this role you will provide high-level strategic and administrative support to senior-level executives within our Transportation Group. The ideal candidate is a proactive highly organized professional who can anticipate needs manage competing priorities exercise sound judgment and serve as a trusted partner to executives and their teams.

What youll do:

• Provide high-level support to the Transportation Group executives ensuring seamless daily operations and alignment on key priorities.
• Independently manage complex executive calendars proactively balancing competing priorities meetings and travel while navigating frequent changes.
• Coordinate domestic travel arrangements prepare detailed itineraries and manage related logistics.
• Prepare executives for meetings by gathering agendas background materials presentations reports and other relevant information.
• Coordinate large-scale Transportation Group meetings events and leadership activities.
• Anticipate executive needs identify potential issues and proactively develop solutions.
• Track action items commitments and follow-ups to ensure timely completion.
• Serve as the confidential liaison and key point of contact for Transportation executives building strong relationships with internal teams clients and external partners.
• Prepare correspondence presentations reports and other executive communications.
• Coordinate and oversee expense reporting data entry and other administrative processes to ensure accuracy and timely completion.
• Exercise sound judgment in determining priorities resolving issues and escalating matters when appropriate.
• Adapt quickly to changing priorities and provide a high level of support in a fast-paced environment.
• Continuously look for ways to anticipate needs and improve how work gets done.
• Demonstrated commitment to our companys core values: Put People First Foster Innovation Be Great Partners & Raise the Bar.
• Perform other duties and assignments as required.
  

Who you are:

• High school diploma with some business courses; an Associates or Bachelors degree is highly preferred.
• 5-10 years of experience supporting senior executives in a fast-paced high-accountability environment.
• Proven ability to independently manage complex calendars travel meetings and competing priorities.
• Proficient in Google Workspace including Gmail Calendar Drive Docs Sheets and Slides.
• Experience with Microsoft Excel Word PowerPoint and Visio.
• Presentation development experience is highly desirable and will be utilized regularly for executive presentations and reporting.
• Strong organizational skills and exceptional attention to detail.
• Self-motivated and proactive with the ability to anticipate needs rather than simply respond to requests.
• Strong judgment and problem-solving skills with the ability to work independently and make decisions within established guidelines.
• Excellent written and verbal communication skills with the ability to interact effectively with all levels of personnel.
• Ability to handle confidential and sensitive information with discretion.
• Ability to remain calm flexible and professional while managing changing priorities and time-sensitive requests.
• Ability to build trusted relationships and work collaboratively across the organization.
• Willingness and ability to learn new systems processes and technology quickly.
  
  

Who we are:

At Aldridge we invite you to be a part of our dynamic team where your skills are not only valued but crucial to our success. As we pursue our vision to be the First Choice for Energy and Transportation infrastructure projects we welcome fresh perspectives and prioritize teamwork to drive our industry-leading safety innovation and execution.

Our culture is rooted in family-centeredness with third-generation leadership guiding our unwavering spirit of innovation and entrepreneurship. With over 2000 industry experts dedicated to our vision we actively contribute to and uplift the communities impacted by our infrastructure projects and our Aldridge family.

Built on collaboration and a commitment to mental wellness our core values create an unparalleled sense of unity and camaraderie within our organization. Through team-building events open-door policies and visible executive presence we foster an environment where everyone can thrive innovate and make a meaningful difference. Join us in building the infrastructure that keeps the world moving and connected become a part of the A-team to start building and strengthening your career today!

What we offer:

The annual base pay for this role is between $90000.00 - 115000.00. The actual pay is dependent upon many factors including: location work experience education training transferable skills business needs and market conditions. The base pay range is subject to change and may be modified in the future. The role may also be eligible for a bonus. Aldridge provides a comprehensive benefits package that includes the following:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Wellness Incentive Programs
• Short and Long Term Disability
• Flexible Spending Accounts
• Life Insurance
• Legal Assistance
• Identity Protection
• Accident & Critical Illness Insurance
• Company 401(k) Matching Contributions
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)

This job-specific task list covers only the most important job duties. Employees assigned to this position title will also perform other occasional work assignments not mentioned above including temporary assignments training assignments and other related duties. Aldridge is an EEO Employer and will recruit hire train and promote people in all job classifications without regard to race color national origin age religion disability status gender sexual orientation gender identity genetic information veteran status marital status or any other characteristic protected by law.

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Required Experience:

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