Executive Assistant to VPGM, Commercial

Executive Assistant

Imagine yourself

• Doing meaningful work that makes an everyday impacton the world around you.
• Growing your expertiseand expanding your skillset with every project.
• Owning your ambitionand fueling your career growth.

Its possible with a role at Ott where youll have the chance to shape the future of your careerand the future of our planet.

At Ott a Veralto company youll help protect the worlds water resources with trusted decision-ready intelligence. Join a team delivering decision-ready intelligence that helps customers manage water with clarity and confidencefrom one site to global networks.

As part of Ott and the broader Veralto network youll do work that mattershelping deliver solutions with real-world impact while building your skills and growing your career.

We offer:

• Professional onboarding and training options
• Powerful team looking forward to working with you
• Career coaching and development opportunities
• Health benefits
• 401(k)

The Executive Assistant serves as a trusted business partner to the VP/General Manager Commercial and one additional senior leadership team member. This highly visible role provides proactive executive support enables leadership team effectiveness and ensures the smooth day-to-day operation of the Fort Collins CO office. The successful candidate is highly organized resourceful and capable of balancing strategic administrative support with onsite office management responsibilities. This individual must exercise sound judgment maintain strict confidentiality and effectively manage competing priorities in a fast-paced environment.

In this role a typical day will look like:

Executive Support

• Manage complex calendars scheduling priorities and meeting logistics for the VP/GM Commercial and assigned leadership team member while considering global time zones.
• Coordinate domestic and international travel arrangements including itineraries accommodations transportation and expense reporting.
• Prepare presentations reports meeting agendas briefing materials and executive communications.
• Support leadership team operating reviews staff meetings town halls leadership offsites customer meetings and team meetings remotely and onsite (Fort Collins or Loveland CO locations).
• Manage and coordinate all aspects of executive meetings including conference room reservations teleconference & videoconference set-up catering printing and associated meeting logistics including transport and related social activities (both local onsite meetings customer visits and offsite meetings).
• Manage sensitive and confidential information with the highest degree of professionalism and discretion.
• Support special projects strategic initiatives and organizational priorities as assigned.

Office Management

• Serve as the onsite office management lead for the Fort Collins location.
• Coordinate office operations to ensure a safe organized and welcoming work environment for associates and visitors.
• Oversee office supply inventory kitchen and breakroom needs and general workplace functionality.
• Process incoming mail and packages; arrange for the shipment and delivery of domestic and international packages.
• Coordinate visitor experiences conference room readiness catering and onsite meeting support.
• Support onboarding logistics for new associates including workspace readiness and office orientation.
• Assist with associate engagement activities site events recognition programs and community initiatives.

The essential requirements of the job include:

• High school diploma required; Associates or Bachelors degree preferred.
• 5 years of Executive Assistant experience supporting senior leaders.
• Experience managing multiple executive calendars and travel arrangements in a complex business environment.
• Familiarity with expense management and travel booking systems.
• Strong organizational project management and problem-solving skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency in Microsoft Office (Outlook Teams Word Excel PowerPoint).
• Ability to work independently with minimal supervision while managing multiple priorities.
• Demonstrated ability to handle confidential information with discretion.

Preferred Requirements

• Experience supporting Vice President-level or General Manager-level leaders.
• Experience with office management facilities coordination or workplace operations.
• Experience planning corporate events leadership meetings and associate engagement activities.

Ott is proud to be part of the Water Quality segment of Veralto (NYSE: VLTO) a $5.5B global leader dedicated to ensuring access to clean water safe food and medicine and trusted essential goods. When you join Veraltos vibrant global network of 17000 associates you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on and where youll have valuable opportunities to deepen your skillset pursue your ambitions and grow your career. Together were Safeguarding the Worlds Most Vital Resourcesand building rewarding careers along the way.