Executive Assistant to the President

The Opportunity: The Executive Assistant to the President is a full-time exempt position reporting directly to the President.

The Executive Assistant serves as a trusted partner to the President providing high-level executive support through sound judgment discretion and initiative. The position manages the day-to-day operations of the Presidents Office ensuring the efficient flow of information coordinating executive priorities supporting the governance responsibilities of the Board of Trustees and enabling the President to effectively advance the mission and strategic priorities of the College.

The Executive Assistant is responsible for ensuring the Presidents Office operates efficiently professionally and responsively serving as the central point of coordination for executive operations governance support executive communications and presidential initiatives. The position exercises a high degree of independent judgment manages highly confidential and sensitive information anticipates executive needs and develops collaborative working relationships with trustees faculty staff students elected officials community partners and members of the public.

This is a full-time benefits-eligible position working 40 hours per week onsite at the Mount Vernon WA campus.

About SVC:Established in 1926 Skagit Valley College is a comprehensive community college within theWashington State Board for Community and Technical Colleges(SBCTC) providing associates and bachelors degrees as well as certificates in high-quality academic transfer pathways workforce training basic education for adults and lifelong learning opportunities. Our equity goals align with SBCTCs Vision statement; Leading with racial equity our colleges maximize student potential and transform lives within a culture of belonging that advances racial social and economic justice in service to our diverse communities.

SVCs commitment to equity and social justice drives our collective work to increase access to higher education inspire student learning and achievement and strengthen our diverse community. We embrace equity through our core themes of access achievement and community by pursuing the continuous examination and revision of norms policies and practices to foster the success of all.

SVC aspires to reflect the diverse racial ethnic and linguistic demographics in the district particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity minded leadership faculty and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.

Mission:Skagit Valley College cultivates student learning and achievement; contributes to the educational personal and economic success of students; and promotes equitable and thriving communities.

Vision:The primary focus of Skagit Valley College is student-centered teaching and learning.

We are committed to:

• Equitable student outcomes in access achievement and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching learning and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural suburban and urban lifestyles.
• Friendly supportive and diverse work environments.
• Excellent benefits including competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.

Executive Office Operations

• Manage the day-to-day operations and workflow of the Presidents Office ensuring efficient responsive and professional executive support;
• Anticipate the Presidents administrative and operational needs by identifying issues recommending solutions coordinating resources and ensuring the President is well prepared for meetings events and decision-making;
• Monitor executive priorities deadlines projects and commitments ensuring timely follow-up and completion of assignments on behalf of the President;
• Manage the Presidents complex calendar by establishing priorities in consultation with the President scheduling meetings and appointments anticipating conflicts and preparing supporting information and briefing materials;
• Coordinate executive travel conferences itineraries reimbursements and related activities in compliance with applicable state and federal policies and College procedures;
• Receive prioritize and appropriately respond to telephone calls correspondence email visitors and requests directed to the Presidents Office;
• Establish organize and maintain confidential and official records of the Presidents Office in accordance with College policies and applicable records retention requirements.
  

• Serve as the primary administrative point of contact for the Presidents Office ensuring professional timely and effective communication with internal and external constituents;
• Prepare edit proofread coordinate and distribute executive correspondence reports presentations agendas briefing materials and other official documents on behalf of the President;
• Respond to inquiries regarding institutional policies procedures and administrative matters or direct inquiries to the appropriate office while maintaining exceptional customer service;
• Coordinate meetings involving the President by managing schedules preparing agendas and materials communicating with participants documenting meeting outcomes as assigned and facilitating follow-up on action items;
• Research compile analyze and prepare reports and other materials requested by the President.

• Coordinate administrative and logistical support for the Board of Trustees including meeting planning agenda development preparation and distribution of materials maintenance of official records and follow-up activities;
• Support the governance responsibilities of the Board of Trustees by maintaining Board records updating the Board of Trustees Handbook coordinating annual planning activities and ensuring compliance with applicable laws policies and procedures;
• Coordinate Board retreats orientation activities and other Board-related events as assigned.

• Coordinate Cabinet meetings by preparing agendas and supporting materials managing meeting logistics documenting meeting outcomes as assigned and facilitating follow-up on action items;
• Coordinate special projects and presidential initiatives by establishing timelines tracking progress communicating with stakeholders and ensuring timely completion of deliverables;
• Organize and coordinate events sponsored by the Office of the President including the Presidents meetings Board and Cabinet retreats recognition events and other institutional activities;
• Provide administrative and logistical support for the Presidents interactions with the State Board for Community and Technical Colleges (SBCTC) government agencies legislators educational partners businesses community organizations and members of the public by coordinating schedules preparing materials facilitating follow-up and maintaining related records;
• Accompany the President to meetings and events as requested to provide administrative support and ensure appropriate follow-up.

• Exercise considerable independent judgment in establishing work priorities resolving administrative issues managing competing demands and determining when matters should be elevated to the President;
• Handle highly confidential sensitive and legally protected information with the highest level of professionalism discretion and integrity;
• Evaluate office operations and recommend improvements to administrative processes technology and procedures that enhance the effectiveness of the Presidents Office;
• Participate in professional development opportunities to maintain current knowledge and continuously enhance the skills necessary to effectively support executive leadership;
• Perform other duties as assigned in support of the President the Board of Trustees and the mission of the College.

• Exceptional organizational planning and time management skills;
• Ability to anticipate executive needs and proactively resolve issues;
• Ability to manage multiple priorities while maintaining exceptional attention to detail;
• Excellent written verbal and interpersonal communication skills;
• Ability to build collaborative relationships with diverse internal and external stakeholders;
• Ability to exercise discretion diplomacy sound judgment and political awareness;
• Ability to work independently with minimal supervision while functioning as an integral member of the Presidents leadership support team;
• Strong project coordination and follow-through skills;
• Proficiency with Microsoft Office and other technologies used to support executive operations;
• Commitment to providing outstanding customer service and representing the Office of the President with professionalism and integrity.

Minimum Qualifications

• Associates degree from an accredited institution; bachelors degree preferred. Equivalent combinations of education and progressively responsible executive administrative experience may be considered;
• Three (3) years of increasingly responsible executive administrative support experience preferably supporting a senior executive elected official governing board or executive leadership team;
• Demonstrated experience managing complex calendars coordinating executive meetings and travel and balancing multiple priorities;
• Experience preparing editing and maintaining confidential correspondence reports presentations and official records;
• Demonstrated experience exercising sound judgment and maintaining strict confidentiality in handling sensitive information.

• Experience supporting a college president superintendent chief executive officer or governing board;
• Experience in higher education public administration or another complex governmental or nonprofit organization;
• Knowledge of Washington State Board for Community and Technical Colleges (SBCTC) operations and governance;
• Experience supporting governing boards and knowledge of public meeting requirements;
• Experience coordinating executive-level events special projects and institutional initiatives.

Salary and Benefits:

• Annual salary rate for this twelve-month 100% full-time position is $92000 - $105800 annually depending on experience;
• Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon as practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
• This position is exempt from civil service. This position is not eligible for overtime.
• Salary retirement medical and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at Deadline:Priority screening will begin after August 16 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date maybe considered until the position is filled.
  
  Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
  
  Priority Screening Date: August 16 2026
  Interview with Committee: TBD
  Finalist Interview: TBD
  Anticipated Start Date: September 2026
  
  Application Procedure:
  To be considered for this position applicants must:
  1. Meet the minimum qualifications and;
  2. Submit a complete application to the online recruitment system at includes the following:
     • The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;
     • A current resume; (Attachment: Resume);
     • A letter of interest addressing the minimum desired qualifications and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
  In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
  
  Conditions of Employment:
  • Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
    
    Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
  
  
  • In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
  • If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
  • Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.
  
  Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date. Information on SVCsReasonable Accommodation policy can be found atOPPM 3040.
  
  For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 am to 5:00 pm Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.
  
  SVC Annual Security Report:The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at:
  
  Skagit Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
  
  Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273. All faculty and staff hired at Skagit Valley College are encouraged to embrace continually support and enhance diversity and equity on our campus and in our community. Annual Notice of Non-Discrimination.