Enter a job title or keyword
Executive Assistant to the College President
Job Location:
Job Location:
Anaheim, CA - USA
Monthly Salary:
$ 8008 - 10180
Monthly Salary:
Posted:
3 August 2026 (30+ days ago)
Posted:
Application Deadline:
31 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Primary Purpose
PRIMARY PURPOSE Pursuant to California Education Code Sections 88003 and 88003.1 this position is designated as Confidential within the classified service. Incumbents in this designation are assigned duties that require regular access to or participation in matters related to collective bargaining on behalf of the District. As a result of these responsibilities confidential employees are excluded from represented bargaining units and are classified separately within the Districts classified service structure. The Executive Assistant to the College President provides high-level administrative and executive support to the College President. This role is essential in managing the offices day-to-day operations ensuring smooth communication between the President and other college departments and handling the coordination of special projects and board items. The Executive Assistant plays a key role in supporting the Presidents strategic initiatives maintaining confidentiality and representing the Presidents office in interactions with internal and external stakeholders.
Job Description
JOB DESCRIPTION Executive Support Provides comprehensive support to the College President including managing schedules preparing briefing materials and coordinating executive communications. Handles highly confidential and sensitive information with discretion. Prepares and manages the Presidents correspondence reports and presentations. Sets up and coordinates formal appeal hearings including but not limited to panel members from other colleges; composes and distributes formal hearing documents and decision letters. Board and Reporting Support Coordinates the preparation and submission of board items ensuring accuracy and compliance with deadlines. Assists with the compilation and analysis of data for state and federal reporting audits and program reviews. Special Event/Project Coordination and Accreditation Process Support Plans oversees coordinates and promotes a wide array of District and/or campus-wide special events ceremonies and projects in support of the Presidents Office and/or the District/campus initiatives goals and objectives including but not limited to receptions welcome events commencement opening day and investitures. Partners with District and campus departments and staff to organize schedule and execute assigned special events and projects. Identifies negotiates and contracts with external vendors speakers and/or other individual or organizational entities for services provided. Partners with internal and external departments and organizations to promote and market events throughout the District campus and local communities. Assists President with Accreditation Team site visits including but not limited to site tours and meeting coordination and administrative support as needed. Ensures compliance with accreditation requirements. May participate as a member of the campus accreditation team. Budget and Fiscal Support Tracks monitors and reconciles assigned budgets; reviews and verifies account activities identifies errors or inconsistencies and works with accounting to make appropriate adjustments. Performs routine accounting responsibilities related to Grants HSI budget assigned program budgets and all budgets under the presidents control; prepares and generates accounting or budgeting reports as directed. Communication Collaboration and Coordination Collaborates with the Presidents executive team to support strategic initiatives program reviews and accreditation efforts. May assist with identifying and addressing gaps in business processes and areas of improvement across the organization and makes recommendations to improve the effectiveness in the decision-making process. Acts as a liaison between the Presidents office and other college departments as well as external organizations. Manages the Presidents electronic communication systems ensuring seamless interactions with internal and external stakeholders. Support for Onboarding/Offboarding Supports the President in managing the onboarding and offboarding processes for executive staff with a focus on adhering to collective bargaining agreements. Provides guidance on interpreting and applying collective bargaining agreements in executive operations. Technology and Process Improvement Utilizes advanced technology for communication data analysis and presentation creation. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Diversity Equity and Inclusion Champions DEIA initiatives on behalf of the Presidents office. Ensures that all department operations and interactions promote inclusivity and equity. General Performs other related duties that support the overall objective of the position.
Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Desirable Qualifications
DESIRABLE QUALIFICATIONS Five or more years of progressively responsible executive-level administrative support experience preferably supporting a President CEO Chancellor or senior executive in higher education government or a complex organization. Experience coordinating Board of Trustees executive leadership cabinet-level or governing board meetings. Experience developing and improving office systems workflows and administrative procedures. The ability to address the needs of diverse student and/or employee populations. Extensive experience in higher education administration particularly within a presidents office. Advanced proficiency in Microsoft Office Suite project management software and experience with board management software. Demonstrated experience fostering an inclusive and welcoming work or educational environment through equity-minded approaches in professional interactions with colleagues and students.
Minimum Qualifications
MINIMUM QUALIFICATIONS Bachelors Degree in Business Administration Office Management or a related discipline required; AND Five (5) years of experience in an administrative support role with at least three (3) years supporting executive-level management preferably within an educational or public sector environment; Or any combination of education and experience which would provide the required equivalent qualifications of the position. AND Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Work Schedule
Monday- Friday 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
PRIMARY PURPOSE Pursuant to California Education Code Sections 88003 and 88003.1 this position is designated as Confidential within the classified service. Incumbents in this designation are assigned duties that require regular access to or participation in matters related to collective bargaining on behalf of the District. As a result of these responsibilities confidential employees are excluded from represented bargaining units and are classified separately within the Districts classified service structure. The Executive Assistant to the College President provides high-level administrative and executive support to the College President. This role is essential in managing the offices day-to-day operations ensuring smooth communication between the President and other college departments and handling the coordination of special projects and board items. The Executive Assistant plays a key role in supporting the Presidents strategic initiatives maintaining confidentiality and representing the Presidents office in interactions with internal and external stakeholders.
Job Description
JOB DESCRIPTION Executive Support Provides comprehensive support to the College President including managing schedules preparing briefing materials and coordinating executive communications. Handles highly confidential and sensitive information with discretion. Prepares and manages the Presidents correspondence reports and presentations. Sets up and coordinates formal appeal hearings including but not limited to panel members from other colleges; composes and distributes formal hearing documents and decision letters. Board and Reporting Support Coordinates the preparation and submission of board items ensuring accuracy and compliance with deadlines. Assists with the compilation and analysis of data for state and federal reporting audits and program reviews. Special Event/Project Coordination and Accreditation Process Support Plans oversees coordinates and promotes a wide array of District and/or campus-wide special events ceremonies and projects in support of the Presidents Office and/or the District/campus initiatives goals and objectives including but not limited to receptions welcome events commencement opening day and investitures. Partners with District and campus departments and staff to organize schedule and execute assigned special events and projects. Identifies negotiates and contracts with external vendors speakers and/or other individual or organizational entities for services provided. Partners with internal and external departments and organizations to promote and market events throughout the District campus and local communities. Assists President with Accreditation Team site visits including but not limited to site tours and meeting coordination and administrative support as needed. Ensures compliance with accreditation requirements. May participate as a member of the campus accreditation team. Budget and Fiscal Support Tracks monitors and reconciles assigned budgets; reviews and verifies account activities identifies errors or inconsistencies and works with accounting to make appropriate adjustments. Performs routine accounting responsibilities related to Grants HSI budget assigned program budgets and all budgets under the presidents control; prepares and generates accounting or budgeting reports as directed. Communication Collaboration and Coordination Collaborates with the Presidents executive team to support strategic initiatives program reviews and accreditation efforts. May assist with identifying and addressing gaps in business processes and areas of improvement across the organization and makes recommendations to improve the effectiveness in the decision-making process. Acts as a liaison between the Presidents office and other college departments as well as external organizations. Manages the Presidents electronic communication systems ensuring seamless interactions with internal and external stakeholders. Support for Onboarding/Offboarding Supports the President in managing the onboarding and offboarding processes for executive staff with a focus on adhering to collective bargaining agreements. Provides guidance on interpreting and applying collective bargaining agreements in executive operations. Technology and Process Improvement Utilizes advanced technology for communication data analysis and presentation creation. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Diversity Equity and Inclusion Champions DEIA initiatives on behalf of the Presidents office. Ensures that all department operations and interactions promote inclusivity and equity. General Performs other related duties that support the overall objective of the position.
Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Desirable Qualifications
DESIRABLE QUALIFICATIONS Five or more years of progressively responsible executive-level administrative support experience preferably supporting a President CEO Chancellor or senior executive in higher education government or a complex organization. Experience coordinating Board of Trustees executive leadership cabinet-level or governing board meetings. Experience developing and improving office systems workflows and administrative procedures. The ability to address the needs of diverse student and/or employee populations. Extensive experience in higher education administration particularly within a presidents office. Advanced proficiency in Microsoft Office Suite project management software and experience with board management software. Demonstrated experience fostering an inclusive and welcoming work or educational environment through equity-minded approaches in professional interactions with colleagues and students.
Minimum Qualifications
MINIMUM QUALIFICATIONS Bachelors Degree in Business Administration Office Management or a related discipline required; AND Five (5) years of experience in an administrative support role with at least three (3) years supporting executive-level management preferably within an educational or public sector environment; Or any combination of education and experience which would provide the required equivalent qualifications of the position. AND Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Work Schedule
Monday- Friday 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
Required Experience:
IC
