Executive Assistant to Key Officer

Job Description:

Summary

The Executive Assistant to Key Officer provides advanced administrative strategic and operational support to key officers and senior executives enabling the effective execution of organizational and leadership priorities. Serving as a trusted partner and liaison this role manages highly complex calendars and schedules coordinates highlevel internal and external communications and oversees logistics for executive meetings travel and critical initiatives. The Executive Assistant regularly handles sensitive and confidential information prepares executivelevel materials and briefings and supports decisionmaking through thoughtful organization and attention to detail. This position requires exceptional judgment discretion and the ability to anticipate executive needs streamline workflows and align daily activities with broader business objectives allowing leaders to operate efficiently and focus on strategic outcomes.

Essential Accountabilities

• Provides high-level administrative support to Key Corporate Officers overseeing day-to-day activities of the office and division.
• Manages multiple highly complex calendars competing priorities projects and competing deadlines.
• Coordinates and oversees domestic travel arrangements meetings and executive and divisional events.
• As assigned provides independent research the compilation or analysis of data for the review and may require selection of data from several sources.
• Prepares executive-level reports tailored board briefings/talking points presentations preparations and meeting materials.
• Supports ELT readiness: review agendas/minutes ensures materials completeness blocks calendars for executive prep time tracks decisions/action items issues post meeting summaries and aligns with ELT and HPET administrative partners.
• Act as an administrative liaison to the board of directors. Manages relationships with Board of Directors and maintains discretion and confidentiality in relationships with all board members.
• Supports strategic initiatives workstreams and organizational changesstakeholder readiness communications and cross functional dependency tracking.
• Independently manages sensitive and confidential information.
• Acts on behalf of the executive with high judgment and discretionprotecting executive time and brand while proactively identifying risks gaps and operational improvements.
• Leads administrative workflows and serves as a subject-matter expert across the organization.
• Drives post meeting follow through (owners due dates closure) and maintains momentum when the executive is out of office.
• Assists with the management organization and prioritization of executive inbox.
• Supports divisional and organization wide strategic initiatives and cross-functional projects.
• Collaborates with peers to share standards shared practices steward office operations and mentoring the administrative community.
• Provides high level executive administrative support to additional key executive officers as needed.
• Trains mentors and provides functional guidance to organizational administrative staff.
• Proactively identifies risks gaps and operational improvements.
• Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies mission and values adhering to the Corporate Code of Conduct and leading to the Lifetime Way values and beliefs.
• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
• Regular and reliable attendance is expected and required.
• Performs other functions as assigned by management.
• Consistently handles sensitive and confidential information with discretion.

Minimum Qualifications:

NOTE: We include multiple levels of classification differentiated by demonstrated knowledge skills and the ability to manage increasingly independent and/or complex assignments broader responsibility additional decision making and in some cases becoming a resource to addition to using this differentiated approach to place new hires it also provides guideposts for employee development and promotional opportunities.

All Levels

• Seven (7) years of progressive administrative related experience required. Experience supporting executive leadership preferred.
• HSD or GED required. An advanced administrative business or project management certification and/or bachelors degree in a related field preferred.
• NYS Notary Public License preferred.
• Advanced proficiency in Microsoft Office Suite and collaboration tools (Teams SharePoint AI Agent etc.).
• Exceptional organizational and prioritization skills within a fast-paced environments.
• Advanced organizational planning and critical thinking skills.
• Advanced customer service problem solving time management and customer relations knowledge.
• Advanced interpersonal and written and verbal communication skills.
• Proven advanced ability to influence coordinate and problem-solve independently.
• Demonstrated functional leadership and mentoring capabilities.
• Advanced judgment and discretion skills. Ability to maintain discretion handle highly confidentiality and manage sensitive situations throughout the organization.
• Ability to act on behalf of the executive within understood boundaries.
• Intermediate understanding of board protocols and executive-level decision processes.
• Advanced level attention to detail.

Physical Requirements:

• Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer.
• Ability to travel across the Health Plan service region for meetings and/or trainings as needed.
• Ability to work in a home office for continuous periods of time for business continuity.
• Ability to hear understand and speak clearly while using a phone or video call with or without a headset.

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In support of the Americans with Disabilities Act this job description lists only those responsibilities and qualifications deemed essential to the position.

Equal Opportunity Employer

Compensation Range(s):

N10- Min 70720.00 - Max 14400.00

The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including but not limited to budget available prior experience knowledge skill and education as they relate to the positions minimum qualifications in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance retirement plan wellness program paid time away from work and paid holidays.

Please note: There may be opportunity for remote work within all jobs posted by the Excellus Talent Acquisition team. This decision is made on a case-by-case basis.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.