Executive Assistant to Co-CEO & Corporate Development

Position Summary

The Executive Assistant provides high-level administrative support to the Co-Chief Executive Officer (CEO) and the Corporate Development team. This individual is responsible for managing schedules coordinating meetings and travel preparing materials and providing day-to-day administrative support to help the Co-CEO and Corporate Development team operate the business efficiently. There will be need to be close collaboration with the Executive Assistant that supports the other Co-CEO in the Wellesley MA office.

The ideal candidate is highly organized proactive detail-oriented and comfortable working in a fast-paced environment with changing priorities. This position requires professionalism sound judgment and the ability to handle confidential and sensitive business information.

Key Responsibilities

CEO Support

Manage the CEOs calendar including scheduling and coordinating internal and external meetings.

Coordinate domestic and international travel arrangements itineraries accommodations and transportation.

Proactively manage scheduling conflicts changes and meeting priorities.

Prepare and organize meeting materials presentations correspondence and other documents.

Coordinate meetings and communications with senior executives board members investors business partners and other external stakeholders.

Assist with meeting logistics and follow-up items as needed.

Process expense reports invoices and other administrative documentation.

Maintain executive files contacts and other confidential information.

Coordinate executive meetings dinners events and off-site activities.

Provide general administrative and project support to the CEO as needed.

Corporate Development Support

Provide administrative support to members of the Corporate Development team.

Coordinate internal and external meetings related to acquisitions investments partnerships and other strategic initiatives.

Manage calendars and assist with travel arrangements for members of the Corporate Development team.

Coordinate meetings and communications with investment banks advisors consultants legal counsel potential acquisition targets and other external parties.

Assist with the preparation formatting and organization of presentations meeting materials and other documents.

Help coordinate diligence meetings management presentations and other transaction-related activities.

Maintain organized electronic files and assist with document management for active and prospective transactions.

Process expense reports and invoices and provide other administrative support to the team.

Coordinate day-to-day administration of the 8-person NYC office space

Assist with special projects and team initiatives as needed.

Qualifications

Bachelors degree preferred or equivalent combination of education and relevant experience.

5 years of Executive Assistant or senior-level administrative support experience preferred.

Prior experience supporting a CEO C-suite executive or other senior leader strongly preferred.

Experience supporting multiple executives or a team in addition to a senior executive preferred.

Experience in financial services private equity investment banking corporate development professional services or a similar fast-paced corporate environment is a plus.

Strong experience managing complex calendars executive travel and meeting coordination.

Exceptional organizational and time-management skills with strong attention to detail.

Ability to prioritize multiple requests and adapt quickly to changing schedules and business needs.

Excellent written and verbal communication skills.

Strong judgment professionalism and discretion when handling confidential and sensitive information.

Proactive resourceful dependable and able to work independently.

Strong interpersonal skills and ability to interact professionally with senior executives and external stakeholders.

Proficiency with Microsoft Outlook Word PowerPoint and Excel.

Work Environment

This is a full-time in-office position based in New York City. Regular and reliable in-office attendance is an essential component of the role given the positions direct support of the Co-CEO and Corporate Development team. Flexibility outside of normal business hours may occasionally be required based on executive travel meetings transaction activity and other business needs.