Executive Assistant to Chief Financial Officer

Called to K-LOVE

Inspiring People to Move Closer to Jesus

At K-LOVE every role is ministry.

We hire first for ministry alignment and a shared commitment to our faith mission vision and values. We then seek talented professionals who can use their God-given gifts skills and experience to serve with excellence.

If you love Jesus and are called to be part of a ministry that places Christ at the center of everything we do we invite you to explore this opportunity. If your heart aligns with our mission and you possess the knowledge skills and abilities needed for the role please keep reading.

The Executive Assistant will provide a wide range of administrative and project support to relieve the Chief Financial Officer (CFO) of administrative tasks to increase the time they can spend attending to executive-level responsibilities. This position often participates and manages multiple projects ensuring strong communication and collaboration with the CFO other Ministry Leadership and Team Members.

This is an onsite role in Franklin TN

Heres some of what you will be doing...

• Serve as the primary administrative resource for the CFO to include but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail telephone voicemail and other electronic messaging communication; opening and sorting mail; purchasing supplies; managing receipts and filing completion of expense reports; photocopying scanning and faxing; maintenance of filing and records management systems both hard copy and electronic; and other general administrative functions as needed.
• With minimal supervision and as directed consistently and accurately plan conduct lead and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include develop and monitor budget activities formulating long and short-range requirements; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments divisions outside counsel and other organizations; evaluate progress or results and recommend major changes in procedures and process; and interpret policies and procedures.
• Manage and maintain calendars coordinate schedules and handle a variety of meeting logistics providing individualized support for phone messages; receiving and directing visitors; organizing scheduling and preparing for meetings and appointments including conference calls with increased ability to anticipate CFO needs; and independently updating department documents as needed.
• Understand and continued development of specific goals and plans to prioritizing organize and accomplish work in coordination with CFO.
• Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries appointments and concerns.
• Prepare CFO for meetings bring urgent matters to the attention of the CFO and handle emergencies and routine matters on behalf of the CFO.
• Prepare materials for Board presentations and plan Board meetings and events.
• Function as Board Members point of contact in the absence of the CFO.
• Work within a wide scope of responsibility requiring awareness of departmental areas of responsibility which may include handling all inquiries within outlined capacity in order to relieve the CFO of administrative details and to maximize the time efficiency and availability of leadership. Independently research review retrieve and analyze information (station files legal files accounting information contract files) and create CFO summaries reports and spreadsheets pertinent to projects. Learn and master statistical software programs creating appropriate reports and analysis.
• Complete special projects/ad hoc reports and create engaging and informative presentations utilizing multimedia and technical tools.
• Assist in the tracking of ministry and department budgets; make recommendations based on data collected toward budgetary requirements.
• Coordinate appropriate travel and develop itineraries including for conferences and complex group and meeting arrangements.
• Exercise administrative judgment on a regular and continuous basis and assume responsibility for decisions outcomes and results have an impact on people costs and/or quality of service within the functional area. Perform to earn leaderships confidence assuring confidential and discreet handling of all business with reliability.
• Act as an information source on organization policies and procedures.
• Know the formal and informal ministry and departmental goals standards policies and procedures and maintain familiarity with other departments within the ministry preserving sensitivity to the inter-relationship of both people and functions with the ministry.
• Maintain K-LOVE polices and procedures such as time keeping expense reporting IT systems and software products HR policies and procedures etc. training staff and regularly answering questions and/or concerns.
• Support compliance with ministry standards by maintaining the privacy and confidentiality of information protecting organizational assets acting with ethics and integrity reporting noncompliance and adhering to applicable federal state and local laws and regulations.
• Support and contribute to ministry endeavors through following employment policies and practices and supporting a safe and healthy work environment.
• Perform other duties as assigned.

Heres some experience and skills we are seeking...

• Minimum 4-7 years executive level administrative experience.
• Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment.
• Advanced proficiency in Microsoft Office Suite including managing complex spreadsheets pivot tables and performing mail merges and specialized software as determined by the ministry.
• Strong research skills including the abilities to obtain research from multiple sources conduct valid Internet research investigate and convey information to enable strategic decision-making and to research and analyze a variety of complex issues and recommend solutions.
• Demonstrated flexibility and adaptability in relation to others needs and priorities using discernment to prioritize and integrate those needs with ongoing responsibilities.
• Confidence with humility to bring creativity initiative and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems.
• Strong project management skills with the ability to manage and deliver on multiple projects concurrently.
• Strong written and verbal communication skills.
• Verbal comprehension communication and interpersonal skills in various situations. Must have strong skills in reading comprehension and written communication with the ability to produce a variety of documents based on intent and audience. Knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position.
• Excellent interpersonal skills in all work-related relationships including self-monitoring self-assessing and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Demonstrate experience in negotiating conflict and difficult situations with tact candor and humility.
• Possess a professional attitude along with a willingness to support ministry and management needs.

Employment Requirements

• Must pass a pre-employment reference screen and background check.
• Proof of legal authorization to work in the United States.
• Must agree with K-LOVE Christ-Centered LifeCovenant and Statement of Faith

What can we offer you

Someof our benefits package includes:

• Medical Insurance Vision Insurance and company paid Dental
• Company paid life insurance and short term/long term disability insurance
• Company 401k with a generous company match
• Parental leave with Baby Bonding pay
• Generous paid vacation sick leave and holiday time off
• Amazing company culture that includes exclusive access to concerts movie premieres media industry and events.

As an Equal Opportunity Employer K-LOVE makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and equal employment opportunities regardless of protected class characteristic or status. However K-LOVE is a religious non-profit organization where all team members contribute to the Companys mission of encouraging our audiences to have a meaningful relationship with Christ. Thereforepursuant to the Civil Rights Act of 1964 Section 702 (42 U.S.C. 2000e I(a)) K-LOVE has the right to hire only candidates who agree with the Companys Statement of Faith Mission Vision and Values. Also as a religious non-profit organization the Company is not governed by the CA Fair Employment and Housing Act.