Executive Assistant & Scheduler (10176)
Job Location:
Helena, MT - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
Qualifications for this Career Opportunity
Strong attention to detail discretion reliability professionalism and accountability in a high-visibility executive office environment. Knowledge Skill or Ability
Ability to manage multiple complex calendars priorities requests and deadlines simultaneously with strong attention to detail and accuracy.
Ability to organize people information logistics and tasks in a way that supports executive readiness and efficient time use.
Meet minimum qualifications:
High school diploma or equivalent.
Four years of progressively responsible administrative executive support scheduling or office coordination experience in an executive office governmental health care legislative or comparable environment.
Other combinations of related education and experience may be considered on a case-by-case basis.
Preferred:
Experience supporting senior executives or comparable leadership in a public-sector or large complex organization.
Experience with advanced calendar coordination executive meeting logistics legislative scheduling and travel planning.
Familiarity with DPHHS office and administrative procedures and business systems including SharePoint and other scheduling and tracking tools.
Experience working in environments requiring political awareness confidentiality and rapid adjustment to changing priorities.
How to Apply
To be considered for a DPHHS position submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents you must check the relevant document box to ensure your attachments are uploaded correctly to your application for this position.
Cover Letter
Resume
References
Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women minorities and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process contact DPHHS Human Resources listed below.
Additional Information
This position may be eligible for partial teleworkwithin the state of conditions will be provided by the supervisor and must adhere to state policy.
This position is open until filled with frequent screening of applicants.
To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at .
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Directors Office.
This position serves as an Executive Assistant and Scheduler for the DPHHS Deputy Director and other senior leaders on the DPHHS Directors team. This position manages complex calendars prioritizes requests for executive time coordinates meetings and events and helps ensure assigned leaders are prepared with appropriate materials and information for each engagement. The role operates in a fast-paced high-confidentiality environment and works closely with the Directors Office Manager Senior Executive Assistant and Scheduler to the Director and division leaders to align schedules with organizational priorities legislative and operational timelines and executive standards.
This role is part of the Directors Office administrative support team and operates under the supervision of the Directors Office Manager. Within this administrative support structure the position serves as the primary owner of scheduling and calendar-management duties for the Deputy Director and other assigned senior leaders in coordination with other administrative staff who support correspondence constituent inquiries document control and executive workflow management.
Why Join DPHHS
Our mission at DPHHS is serving Montanans in their communities to improve health safety well-being and empower independence. By joining our department you will have the opportunity to perform meaningful work in public service to our state and its residents.
The State of Montanas comprehensive benefits package includes healthcare coverage retirement plans paid vacation sick leave and holidays work/life balance and eligibility to participate in the Public Service Loan Forgiveness (PSLF) addition DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.
Required Experience:
IC
About Company
The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc ... View more
