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Executive Assistant
Job Location:
Job Location:
Santa Cruz, CA - USA
Hourly Salary:
USD 59 - 60
Hourly Salary:
Posted:
29 September 2026 (4 days ago)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
KAYGEN is an emerging leader in providing top talent for technology-based staffing services. We specialize in providing high-volume contingent staffing direct hire staffing and project-based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries.
Who were looking for
Our Clients Flying Mobility team is looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional Flying Mobility leadership team members.
The primary responsibility of this role is to provide dependable proactive and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities meetings communications travel and business activities. Reporting to the Group Vice President Flying Mobility the person in this role will support the departments objective to advance Our Clients Flying Mobility business priorities through strong coordination communication organizational effectiveness and administrative excellence.
This position supports operations in San Carlos Santa Cruz and Marina CA. The selected candidate will be expected to reside within commutable distance of Santa Cruz or one of the other two locations. Relocation assistance isnt available for this position.
What youll be doing
Providing dependable and proactive administrative support including but not limited to actively staying informed of the departments needs projects issues meetings people correspondence etc.
Primary executive administrative support to the Group Vice President.
Shared administrative support to members of the Flying Mobility leadership team including the Vice President Senior Executive Engineer General Manager of Business Planning and General Manager of Administration & Finance.
Scheduling meetings and conferences including:
Coordination of schedules and logistics
Travel arrangements
Venue selection and negotiation
Material preparation
Communications
Expense reports.
Coping with Japanese and American business protocols.
What you bring
Written and verbal fluency in both English and Japanese.
Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
Knowledge and understanding of characteristics and protocols in Japanese and American business culture.
Proficiency with Microsoft Office (Excel Word PowerPoint Teams Outlook Slack and Zoom).
Excellent communication skills.
Strong organization skills and detail oriented.
Added bonus if you have
Japanese expatriate support experience.
Pre-1st class or above in Japanese Secretarial Proficiency Test.
Certified Bilingual Secretary (CBS).
Pre-1st class or above in English Proficiency Test (for Japanese Native).
Pre-1st class or above in Japanese Proficiency Test (for English Native).
Our Clients Flying Mobility team is looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional Flying Mobility leadership team members.
The primary responsibility of this role is to provide dependable proactive and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities meetings communications travel and business activities. Reporting to the Group Vice President Flying Mobility the person in this role will support the departments objective to advance Our Clients Flying Mobility business priorities through strong coordination communication organizational effectiveness and administrative excellence.
This position supports operations in San Carlos Santa Cruz and Marina CA. The selected candidate will be expected to reside within commutable distance of Santa Cruz or one of the other two locations. Relocation assistance isnt available for this position.
What youll be doing
Providing dependable and proactive administrative support including but not limited to actively staying informed of the departments needs projects issues meetings people correspondence etc.
Primary executive administrative support to the Group Vice President.
Shared administrative support to members of the Flying Mobility leadership team including the Vice President Senior Executive Engineer General Manager of Business Planning and General Manager of Administration & Finance.
Scheduling meetings and conferences including:
Coordination of schedules and logistics
Travel arrangements
Venue selection and negotiation
Material preparation
Communications
Expense reports.
Coping with Japanese and American business protocols.
What you bring
Written and verbal fluency in both English and Japanese.
Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
Knowledge and understanding of characteristics and protocols in Japanese and American business culture.
Proficiency with Microsoft Office (Excel Word PowerPoint Teams Outlook Slack and Zoom).
Excellent communication skills.
Strong organization skills and detail oriented.
Added bonus if you have
Japanese expatriate support experience.
Pre-1st class or above in Japanese Secretarial Proficiency Test.
Certified Bilingual Secretary (CBS).
Pre-1st class or above in English Proficiency Test (for Japanese Native).
Pre-1st class or above in Japanese Proficiency Test (for English Native).
At KAYGEN people are at the heart of everything we do. We foster a diverse inclusive and employee-driven culture where every individual is valued empowered and encouraged to bring their authentic self to work. Our candidate-first approach means we are committed to understanding your career goals and connecting you with opportunities that align with your aspirations skills and potential. Whether youre taking the next step in your career or searching for your dream opportunity KAYGEN is more than a staffing partnerwere a community dedicated to helping you grow succeed and thrive. Join us and discover a place where your talent is recognized your ambitions are supported and your future is built alongside a team that invests in your success every step of the way.
Our team of experienced staffing experts will work with you to find you the best opportunity. For more information please visit us at .
Benefits:
- Free Healthcare Insurance
- 401(k) Retirement Plan
- Free Life Insurance
- Sick Time Off
- Mentorship Program
- Certifications
- Referrals
- Family and Wellness benefits
- Continuous Growth and Career Development
Required Experience:
IC
