Executive Assistant

Key Responsibilities

• Provides executive support and performs technical and administrative duties in support of senior leadership.

• Manages an active daily and long-term calendar including the scheduling of meetings off-site events and other necessary appointments.

• Screens and prioritizes incoming communications to ensuretimelyresponses and appropriate redirection.

• Prepares documents and presentations as well asmaintainsfiles and correspondence for relevant meetings.

• Arrangescomplex and detailed travel plans itineraries and agendas as needed.

• Collaborates on event planning and coordination of company-wide events.

• Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives.

• Builds positive relationships with internal staff senior leaders and relevant stakeholders.

• Organizes and manages receipts and processes expense reports.

• Executes timecard approvals/process as needed.

• Composes and prepares high-level and confidential correspondence.

• Performs other duties or special projects asrequiredor as assigned.

• Travel as needed.

Additional Core Responsibilities

• Prepares agendas takes meeting minutes and ensurestimelyfollow-up on action items.

• Supports cross-functional initiatives by tracking timelines deliverables and stakeholder communications.

• Maintains discretion and confidentiality in handling sensitive information including HR legal and financial matters.

• Utilizes internal systems (e.g. SharePoint Teams CoPilot Workday) to manage workflows documents and approvals.

• Coordinates officelogisticssuch as supplies equipment and space planning in collaboration with Facilities or Operations.

• Assistswith onboarding vendorsassistswith contracts andliaiseswith Procurement or Legal as needed.

• Works with vendors to schedule meetings for projects or specific processes (e.g. SOX walkthroughs internal audit risk assessments).

• Gathers and synthesizes information for executive briefings board meetings or external engagements.

• Assistsin coordinating communications andlogisticsduring urgent or sensitive organizational matters.

• Addressesaccountspayable matters including research and coding of invoices.

Additional Responsibilities:

• Leads planning and execution of local office eventssuch as service anniversaries birthday celebrations stakeholder visits and other culture-building activities including food ordering setup/teardown and vendor coordination.

• Serves as the primary point of contact for local eventlogistics ensuring seamless execution of recurring and ad hoc events at the site level.

• Supports subsidiary-level hosting and hospitality managinglogisticsfor leadership visits including space preparation and catering.

Qualifications:

• High School Diploma oritsequivalent.

• 5 years orof increasingly responsible secretarial and office administrative experience.

• Secretarial or business training and experience in dealing with representatives of government business or community organizations is desirable.

• Exceptional written and verbal communication skills.

• Exceptional organizational and time management skills to manage competing priorities.

• Knowledge of standard office administration office equipment office software (Microsoft Office Suite) record keeping report preparation and filing systems.

• Type accurately at a rate of 65 words per minute fromprintedcopy.

• Valid Drivers License.

• Must be or willing to become a certified Notary Public.