Executive Assistant Sales and Marketing Support

vcfos mission is to make our clients stronger

We do that by providing fractional finance and human resources / people operations consulting services to small and medium-sized clients ($10M to $100M) in every industry you can imagine.

CEO Ellen Wood co-founded vcfo in 1996 intent on helping a wide variety of clients develop the strategies and adopting the tactics they needed by providing a slice of expertise at an affordable price point. Many finance professionals told us it would never become a mainstream idea. History tells a different story. Today our employees in four offices (Austin Dallas Denver and Houston) have supported over 6000 clients!

If you enjoy:

• Providing proactive high-level support that helps leaders stay focused and effective
• Keeping calendars meetings travel tasks and follow-up organized
• Supporting sales marketing CRM and business development initiatives
• Coordinating events conferences tradeshows and sponsorship activities
• Building strong working relationships with executives clients prospects partners and vendors
• Managing details across multiple priorities with accuracy and sound judgment
• Creating polished materials using established brand templates
• Improving administrative processes documentation and recurring workflows
• Working in a fast-paced collaborative professional services environment
• Being part of a people-first culture that values integrity accountability and teamwork

You will love working at vcfo!

As an Executive Assistant / Sales and Marketing Support professional for vcfo you will:

• Provide proactive confidential executive support to Managing Directors / Practice Managers including calendar management meeting coordination travel planning expenses and day-to-day prioritization.
• Prepare meeting materials track action items coordinate follow-up and help leaders stay organized across client business development and internal priorities.
• Support professional and responsive communication with clients prospects referral partners market leaders and vendors.
• Assist with business development administration including market-specific reporting prospect scheduling follow-up tracking referral partner coordination CRM updates pipeline support new-client handoffs and recurring sales operations tasks as needed. Coordinate marketing activities events conferences tradeshows and sponsorships including logistics materials attendee lists onsite support and post-event follow-up.

• Represent vcfo professionally at events and when needed provide a clear high-level overview of the companys services and value proposition without needing to serve as a subject matter expert.
• Support CRM and marketing systems through contact updates list management campaign tracking lead follow-up reporting and ongoing data-quality maintenance.

• Manage the organization inventory ordering and distribution of marketing collateral booth materials promotional items branded supplies and swag across markets.
• Coordinate client partner and employee gifts and recognition items including sourcing ordering packaging shipping and delivery tracking.
• Maintain organized files process documentation project trackers vendor information and repeatable administrative workflows.
• Manage shifting priorities with discretion professionalism strong judgment and consistent follow-through.

Requirements:

• 5 years of experience in executive support sales support marketing support business development administration CRM administration or a similar hybrid role.
• Experience supporting senior leaders Managing Directors market leaders or other client-facing and revenue-generating professionals.
• Working knowledge of sales and marketing processes including lead management prospect and pipeline coordination campaign support events and CRM reporting and maintaining accurate CRM data.
• Excellent calendar management meeting coordination travel planning task tracking communication and follow-through skills.
• Strong proficiency with Microsoft Outlook Word Excel Teams Zoom Asana and PowerPoint with the ability to create polished materials using branded templates.
• Strong Canva skills and demonstrated experience updating marketing campaigns event materials presentations and other branded content accurately and professionally.

• Demonstrated proficiency working in CRM and marketing technology platforms; hands-on HubSpot experience strongly preferred.
• Naturally curious and technology-minded with the ability to quickly learn new systems embrace new tools and continuously expand knowledge without requiring significant direction.
• Proficient in leveraging company-approved AI tools to enhance productivity streamline workflows improve accuracy and support efficient execution of administrative sales and marketing activities.

• Experience coordinating vendors events conferences tradeshows collateral promotional materials or fulfillment activities.
• Highly organized detail-oriented proactive and able to manage competing priorities in a fast-paced environment.
• High level of professionalism discretion accuracy and sound judgment when handling confidential information.
• B2B professional services experience and process documentation skills preferred.
• Ability to work in person in the Austin office and travel occasionally to support events in other markets and U.S. locations.

As an Executive Assistant / Sales and Marketing Support professional for vcfo you will help our leaders and teams stay organized responsive and focused while supporting the sales and marketing activities that drive our growth. Our culture supports diversity giving every employee a voice and we band together to give back to the community through our vcfo gives program. Our employees have opportunities to work alongside experienced professionals expand their knowledge and enjoy flexibility for quality work/life balance.

Benefits:

• Competitive base salary
• Hybrid work schedule
• Medical dental and vision insurance
• Company match on 401k contributions
• Short-term and long-term disability (tax free)
• Life insurance
• 3 weeks of PTO and company paid holidays
• Access to our corporate condominium in Port Aransas Texas
• Give back to the community through our vcfo gives program

vcfo is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy sexual orientation gender identity national origin age protected veteran status or disability status. Please visit our recruiting information on our website at to learn what our employees say about working for vcfo

If you require alternative methods of application or screening please let us know by contacting us directly at