Executive Assistant

JOB SUMMARY - The Executive Assistant works under the direction of the Sr. Executive Assistant and supports theExecutive Secretary-Treasurer (EST) by managing and handling administrative tasks of the Executive Office ensuringsmooth business operations to support the Funds.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Provides administrative support for the EST in a variety of tasks under the direction of the Sr. ExecutiveAssistant to ensure smooth day-to-day engagements
• Answer assist and triage incoming phone calls and emails through a shared email box
• Complete a broad variety of administrative tasks that facilitate the ESTs ability to effectively lead theorganization including assisting with special projects; designing and producing PowerPoint presentations;composing and preparing correspondence and making travel arrangements.
• Arrange and handle all logistics of meetings and events: including but not limited to scheduling meetings;compiling meeting and presentation materials and coordinating & assisting with catering set up & clean up
• Provide event/meeting support and hospitality to all guests
• Invest in building long-lasting relationships both externally and internally
• Handle notifications to trustees leadership locals chapters and employers where appropriate
• Periodically provide safe and timely transport of external and internal guests traveling to and from variousarea airports and terminals to or from the office
• Learning all essential functions of the Sr. Executive Assistant and backup
• Other general administrative duties as assigned

REQUIRED AND PREFERRED KNOWLEDGE SKILLS AND ABILITIES

• 3 years of experience in an executive office environment preferred
• High School Diploma required college degree preferred
• Strong MS Office skills must be proficient with PowerPoint Outlook and OneNote
• Strong verbal and written communication skills
• Ability to work independently; ability to complete a high volume of tasks and projects with little or noguidance
• Ability to multi-task
• Must be able to meet deadlines
• Demonstrate ability to manage multiple complex issues while maintaining a flexible positive andcooperative demeanor
• Responds promptly to operations leaders and stakeholders to facilitate informed decision-making
• Troubleshoots assigned issues gathers evidence and investigates all relevant information with participantsvendors and internal departments to resolve the problem in a cooperative and collaborative manner
• Presents a professional image in the office
• Hybrid eligible position with in-office assignment for at least the first 6 months
• This position requires a clean driving record. Client will check an applicants driving record after extending aconditional offer

Required Skills:

WORDSTATISTICS