Executive Assistant

Founded in 1936 the National Wildlife Federation has grown into Americas largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than 7.5 million members and supporters including hunters anglers gardeners birders hikers campers paddlers and nature lovers of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife restoring habitat and waterways expanding outdoor opportunities connecting children with nature and addressing the causes and consequences of climate change.

To advance our mission we are seeking an Executive Assistant who accomplishes a broad range of administrative this role you will serve as a member of the Development Divisions leadership team and directly support both the Chief Development Officer (CDO) and the Senior Vice President for Development. Together the CDO and the SVP (the executives) provide leadership and oversight across all fundraising revenue generation and supporter engagement efforts Federation-wide. As a team player in a results-focused and fast-paced environment you will exercise initiative in managing the executives time and the day-to-day functions of the Development Division effectively and efficiently across an array of priorities and core deliverables while collaborating closely with a diverse and talented team of professionals and volunteer leaders across the country.

PRINCIPLE DUTIES

The Executive Assistants role is comprised of these major areas of responsibility and focus:

Administrative Support for the CDO and the SVP

• Orchestrates a variety of administrative tasks in support of the executives performing routine administrative functions and undertaking complex special projects as directed requiring thorough knowledge of the Federations ambitious conservation agenda as well as its policies procedures and operations.
• Facilitates the equitable and efficient utilization of the executives time and energy through the development and coordination of active calendars of appointments meetings and engagements with responsibility for planning and coordinating travel and logistics and assisting in the development of materials and other collaterals that support the same.
• Prioritizes key actions to be taken by the executives ensuring the expeditious handling of various matters requiring their attention often under tight deadlines and against the backdrop of competing priorities.
• Serves as a liaison between the executives and other staff and volunteer leaders promoting communication and information sharing while safeguarding confidentiality and exercising discretion in maintaining an effective orientation around top priorities and key deliverables. Monitors incoming mail email and phone calls routing inquires to the appropriate persons or departments for further action. Keeps track of the To Do List and administers a Review Queue.
• Assists the executives in further building relationships with a select portfolio of principal donors and partners.
• Facilitates the review and approval of correspondence reports and collaterals developed by others. The CDO reviews all revenue-generating fundraising and supporter engagement collaterals including proposals and reports and all documents for signature by the CEO and President.
• Assists the executives in drafting correspondence documents and reports; maintains records; processes travel and expense vouchers; processes registrations; and updates various management and reporting tools reflecting actions taken.
• Performs other duties as assigned.

Operations and Administrative Support for the Development Division

• Appropriately cross trains and builds an understanding of the Development Divisions operations in order to serve as a resource and assist with various deliverables.
• Facilitates regular meetings of the Development leadership; composes agendas; develops assembles and distributes meeting materials; and drafts meeting minutes.
• Helps orchestrate departmentwide meetings as well as team building and professional development activities and often leads on logistics and onsite event support.
• Collaborates with Development leadership to produce and maintain standardized reports that inform efforts to monitor and evaluate strategy implementation revenue generation and resource management.

VIP and Supporter Engagement

• Coordinates administrative and logistical functions for NWF Board and ad-hoc committees that are staffed by the executives; plans meetings; develops assembles and distributes meeting materials; and drafts meeting minutes and summaries of outcomes and other actions.
• Develops an understanding of the gift processing function (approvals finance protocols correspondence) lending a shoulder to the teams as needed particularly during high volume periods such as year-end fundraising.
• Fields inquiries from Board Members and other VIPs in a professional and timely manner informing the executives and appropriate staff of the inquiries and actions taken.
• As needed supports Federation staff and volunteer leaders in the development and implementation of strategies to cultivate engage solicit and steward a range of donors and prospective funders.
• Often attends major events and Board Meetings offering administrative and logistics support as needed particularly for those events for which Philanthropy is responsible

REQUIRED COMPETENCIES AND DESIRED SKILLS AND QUALIFICATIONS

• Exhibits a high level of self-awareness empathy and approachability coupled with well-honed interpersonal skills.
• Fosters an awareness of multiple group identities and their attendant dynamics.
• Demonstrates a strong commitment to continuous learning professional growth and skills enhancement and endeavors to bring a growth mindset that welcomes innovation.
• Works to build trust with authenticity and character. Protects confidentiality and safeguards sensitive personal information. Uses discretion when sharing information.
• 5 years of work experience as an executive assistant or administrative professional preferred. A college degree or advanced degree is a plus. Previous experience in a nonprofit setting is highly desirable.
• Energetic and self-starting with the demonstrated ability to work independently and when necessary as an integral member of a team.
• Professionalism with superior interpersonal abilities communications and political savvy and strong writing and time management skills.
• Proficiency in Microsoft Office Suite and familiarity with CRM and other fundraising software various databases and management reporting tools.

NWF VALUES

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration mindfulness empowerment inclusivity and mission focus. Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized;
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions;
• Being committed to deepening an environmental justice approach in policy priorities program development and partner engagement;
• Actively seeks feedback direction and guidance from all team members and keeps staff informed of decisions that impact them;
• Being dedicated to advancing NWFs internal equity transformation and compelling partners and allies to incorporate equity into their work; and
• Passion for and commitment to NWFs mission

Applicants are invited to learn more about National Wildlife Federationsrequired equity competencies at REQUIREMENTS

Occasional overnight domestic-US travel approximately 10-15 nights per year on average.

LOCATION AND WORK MODE

Remote with a preference for proximity to the Washington DC region for occasional meetings or functions at NWFs Reston VA or Washington DC offices. This position is based out of our headquarters in Reston VA. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all this position the employee may work in the office in a hybrid manner or fully remote to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes please review the benefits section of our careers page: REQUIREMENTS OF THE JOB

Remaining in a normal seated or standing position for extended periods; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about the workspace. The position requires mobility including moving materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the jobs principal duties responsibilities and requirements; it should not be construed as an exhaustive statement however. Unless they begin with the word may the Essential Duties and Responsibilities described above are essential functions of the job as defined by the Americans with Disabilities Act.

COMPENSATION AND BENEFITS

The salary range for this position is $72000 - $80000 commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits and by Forbes as one of Americas best small employers! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental emotional and physical health:

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule unlimited wellbeing (this time can be used for physical spiritual emotional cultural religious or financial wellbeing for yourself a partner or family member including pets) and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress and time for reflection rejuvenation and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health dental and vision insurance options all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federations benefits package at will be reviewed on a rolling basis. Candidates should submit a cover letter and resume.

For more information on our recruiting process please review our Careers page: strive to increase diversity equity inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit employ train compensate and promote regardless of race religion creed national origin ancestry sex (including pregnancy) sexual orientation gender identity (including gender nonconformity and status as a transgender individual) age physical or mental disability citizenship genetic information past current or prospective service in the uniformed services or any other characteristic protected under applicable federal state or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federations commitment to diversity equity and inclusion at recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job therefore our job descriptions are guidelines not hard and fast rules. Your experience which may include paid and unpaid experience including volunteer work helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore we encourage people from all backgrounds to apply to our positions.

Please let us know if you require accommodations during the application or interview process by reaching us at or .

If selected for this position a background check will be conducted.

Required Experience:

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