Executive Assistant R&D

Job Description:

Who are we

Accelerator a global Division of Mars Snacking is on the front line of unlocking growth across high-potential categories and brands to fuelwhatsnext for to both emerging and enduring brands including KIND TRÜ FRÜ NATURES BAKERY RXBAR EGGO POP-TARTS and RICE KRISPIE TREATS. Combining the scale of Mars with the agility of a start-up ourDivisionhas the ambition to accelerate the future of snacking by delivering products consumerslove today discovering category-shaping innovations for tomorrow and developing entrepreneurial teams whose impact will last for generations.

Werelooking for passionate talent who dare to dream big agile collaborators who talk straight and decide fast and driven performers with a growth part of Mars while also building something boldly different. If this inspires and energizes youyouvefound the right place where you can do cool things with fun people for one of the biggest snacking companies in the world!

Whatyoulldo

The Executive Assistant (EA) RDQ for our Accelerator Division working from our Wells Street Chicago office is responsible for providing high-level administrative support to the Senior Vice President of R&D and Quality (RDQ) for the Accelerator businessthe division supporting KIND Tru Fru Natures Bakery and the newlyacquiredKellanovabrands. The role will report to the Director of Strategy and Performance and involves managing schedules organizing meetings handling communications and ensuring that the executives time is efficiently allocated. The EA must possess strong organizational communication and problem-solving skills to work effectively in a fast-paced environment.

The ideal candidate is comfortable navigating complexity and ambiguity across a global organization while delivering excellent customer service. They bring strong communication and negotiation skills work collaboratively to overcome challenges and adapt quickly as priorities change.

Job Responsibilities

• Maintain organize and prioritize the executives calendar independently resolving conflicts and scheduling meetings and appointments based on business priorities and forward planning.

• Manage incoming and outgoing communications in line with executives preferences ensuring timely responses and follow-up.

• Prepare and edit correspondence reports presentations and other documents as needed.

• Coordinate expense reports reimbursements and related financial administration for senior leaders in accordance with company policies.

• Coordinate visa applications business invitation letters relocation documentation and related support for executive and senior leaders providing guidance on required processes.

• Plan and execute internal external and global meetings including quarterly Leadership Team face-to-face meetings and functional town halls. Manage time zones invitations meeting rooms virtual meeting technology catering guest arrangements hotel blocks group transportation venue selection and costs.

• Arrange domestic and international travel including flights hotels and ground transportation.

• Serve as a trusted point of contact for leadership internal teams clients key stakeholders high-profile individuals and important personal contacts.

• Attend meetings capture key decisions and action items and drive follow-through to completion.

• Support or lead special projects and initiatives as directed ensuring objectives and deadlines are met.

• Perform other duties as required based on capacity assessment.

Qualifications

• A bachelors degree in business administration communications or a related field is preferred.

• 3 years of experience providing high-level administrative support to C-suite VP or senior leadership teams within a fast-paced matrixed organization.

• Proven track record of high-volume proactive calendar management expense reporting (e.g. Concur) and processing purchase orders / procurement requests.

• Working knowledge of Microsoft Word Excel PowerPoint Outlook and Teams.

• Strong attention to detail and ability to work independently.

• Exceptional interpersonal and communication skills with absolute discretion when interfacing with executive leadership high-profile stakeholders and confidential business matters.

• Comfortable providing feedback directing and engaging with senior leaders.

• Sensitive about cultures and different ways of being and thinking.

What can you expect from Mars

• Work with diverse and talented Associates all guided by the Five Principles.
• Join a purpose driven company where were striving to build the world we want tomorrow today.
• A strong focus on learning and development support from day one including access to our in-house Mars University.
• An industry competitive salary and benefits package including company bonus.

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The base pay range for this position at commencement of employment is between the range listed below however base pay offered may vary depending on multiple individualized factors including but not limited to job-related knowledge skills and total compensation package for this position will include variable pay medical and dental benefits participation in 401k plan and paid time off of participation in these benefit plans will be provided if an applicant receives an offer of employment.