Executive Assistant Product & Tech Strategy and Operations

Job Posting Title:

Executive Assistant - Product & Tech Strategy and Operations

Req ID:

Job Description:

**This role sits in our Burbank CA offices and this person is required to be on-site 4 days/ week**

About the Role & Team

Technology is at the heart of Disneys past present and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers product developers designers technologists data scientists and more all working to build and advance the technological backbone for Disneys media business globally.

The team marries technology with creativity to build world-class products enhance storytelling and drive velocity innovation and scalability for our are Storytellers and Innovators. Creators and Builders. Entertainers and Engineers. We work with every part of The Walt Disney Companys media portfolio to advance the technological foundation and consumer media touchpoints serving millions of people around the world.

Here are a few reasons why we think youd love working here:

• Building the future of Disneys media: Our Technologists are designing and building the products and platforms that will power our media advertising and distribution businesses for years to come.
• Reach Scale & Impact: More than ever Disneys technology and products serve as a signature doorway for fans connections with the companys brands and stories. Disney. Hulu. ESPN. ABC. ABC Newsand many more. These products and brands and the unmatched stories storytellers and events they carry matter to millions of people globally.
• Innovation: We develop and implement groundbreaking products and techniques that shape industry norms and solve complex and distinctive technical problems.

The Business Operations team helps guide and articulate technology strategy and research and is responsible for driving the day-to-day operation of the Product & Technology organization including: project and portfolio management and tracking; organization-level capital space and resource management and allocation; process management; technical incident management; and our administrative and workplace experience support team.

What You Will Do:

• Coordinates and performs a wide range of routine and complex administrative and clerical duties.
• Independently manages day-to-day activities in support of Disney Entertainment & ESPN Technology (DE&E Technology) executive leadership which includes but is not limited to calendaring and scheduling managing travel arrangements handling of complex communications development and distribution of meeting materials office supply management and presentation and reporting support.
• Demonstrates a high level of professionalism and positive service attitude at all times strong attention to detail and excellent organizational skills.
• Works to develop and document standards used across the DE&ET EA team.
• Supports Sr. Execs in the organization. Will also provide back-up support for other assistants as part of an executive assistant team.

Calendaring Travel & Expenses Correspondence

• Schedules appointments meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department researches and prepares materials.
• Coordinates executives calendars including registration & travel.
• Coordinates a wide variety of large or complex events and meetings which may include involving multiple parties international travel technology and/or refreshments.
• Fields screens redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.
• Composes difficult/sensitive correspondence requiring high degree of initiative judgment originality and knowledge.
• Collects and processes data associated with visa applications.
• Maintains office equipment and inventory.

Meeting & Project Support

• Coordinates program or project events including registration scheduling presenters logistics accommodation requests food & beverage basic meeting and program materials etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

Documentation & Reporting

• Creates and distributes accurately generated reports proposals presentations or other relevant materials.
• Creates compiles prepares and maintains standard spreadsheets databases or reports based on information compiled from various sources; may perform trending.

Required Qualifications & Skills:

• At least three (3) years of relevant experience required
• Mastery of Microsoft Office applications (Outlook Word PowerPoint Excel).
• Mastery of administrative functions and processes.
• Expert verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize meet deadlines make decisions and change course of action quickly.

Preferred Qualifications

• Proven knowledge of enterprise Disney processes structure and practices
• Working knowledge of programs such as SAP COUPA Airtable Concur Loop and AI platforms
• Administrative experience in a corporate environment with proven success interacting partnering and networking with all levels of management including executives (directors and vice presidents) in a fast-paced dynamic environment

Education:

• High school diploma required
• College degree preferred

The hiring range for this position in Burbank CA is $65300.00 to $87500.00 per year based on a 40- hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region job-related knowledge skills and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package in addition to the full range of medical financial and/or other benefits dependent on the level and position offered.

Job Posting Segment:

Business Operations

Job Posting Primary Business:

BO - Service & Support Operations

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City State Region Postal Code:

Burbank CA USA

Alternate City State Region Postal Code:

USA - CA - 1200 Grand Central Ave

Date Posted: