Executive Assistant, Principal DCAO for Operations

Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

The City of Richmond is seeking a highly organized professional for the position of Executive Assistant Principal to support the Deputy Chief Administrative Officer (DCAO) for Operations. This role serves as a key liaison between the DCAO internal departments elected officials and external stakeholders. The successful candidate will manage a wide range of executive administrative duties while overseeing office operations to ensure the efficient functioning of the DCAOs office.

• Manage the DCAOs complex calendar including scheduling meetings briefings and travel arrangements.
• Prepare proofread and edit correspondence presentations and reports for internal and external distribution.
• Coordinate logistics for meetings and special events; take and distribute minutes as needed.
• Track and assist with high-priority projects and time-sensitive tasks.
• Serve as a point of contact for internal and external inquiries directed to the DCAO ensuring professionalism and discretion.
• Oversee daily operations of the DCAOs office including supply management mail distribution filing systems and office equipment coordination.
• Coordinate communications and activities between the DCAO and department directors City Council members and community stakeholders.
• Monitor and follow up on action items assigned to departments or external entities.
• Support the preparation and coordination of materials for public meetings briefings or media events.

Minimum Qualifications:

• Associates degree in a related field such as business administration
• Bachelors degree is preferred
• Three years of advanced administrative support customer service and paraprofessional analytical work preferably with experience supporting an organizations top executives.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• Demonstrated and advanced experience using Microsoft Outlook to schedule meetings
• Demonstrated ability to multi-task prioritize tasks and demonstrate exceptional dependability
• Excellent verbal and written communication skills using proper grammar and punctuation

KNOWLEDGE SKILLS AND ABILITIES:TYPICAL KNOWLEDGE SKILLS AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• Local government functions and practices of law offices and reporting measures
• Standard office procedures
• Proficientwithstandard office equipment such as computers laptops printers scanners fax machines telephones and mobile devices
• Proficientwith software such as the Microsoft Office Suite databases Case Management Systems and RAPIDS
• English language and grammar

Skills (some combination of the following):

• Running queries in Excel to formulate accurate and needed data
• Demonstrating excellent customer service to internal and external customers
• Leadingothers including training and evaluating work

Abilities (some combination of the following):

• Work efficiently in a fast-paced environment
• Multi-task
• Manage multiple schedules at once
• Research best practices
• Write professional letters and memorandums
• Pay attention to detail

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS:Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with ones fingers talk hear see and use repetitive motions; frequently lift and reach; and occasionally stoop crouch stand walk grasp and terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Veronica Kenner by email at

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

The City of Richmond Values Veterans.We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.