Executive Assistant, Office of the EVP & President, Aetna

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Position Summary

This is an opportunity for a highly organized strategic and proactive professional to provide executive administrative support within Aetnas executive leadership team.

This is an onsite position at our Hartford Connecticut office.

The Executive Assistant (EA) serves as a trusted partner to the EVP & President of Aetna and to other senior leaders anticipating needs identifying risks and opportunities in advance and exercising sound judgment in a fast-paced highly visible environment.

The ideal candidate will bring strong planning prioritization and time management skills keeping complex calendars and scheduling operations running smoothly and efficiently across the Aetna Executive leadership team. The EA will build credible working relationships with the leadership team and colleagues across the enterprise communicate on behalf of leaders with clarity and help develop team building and engagement activities. The position requires flexibility including additional hours as needed to support key business events travel and time-sensitive priorities.

Responsibilities

• Proactively coordinate the daily schedules calendars contacts and travel of the EVP & President and other members of the executive leadership team including internal and external meetings conferences seminars and comprehensive detailed itineraries.
• Evaluate meeting requests and prioritize executive time in alignment with business objectives; balance competing demands across multiple leaders anticipate scheduling conflicts and recommend solutions in advance.
• Partner with the EVP & President to shape priorities and sequence the week; synthesize information prepare briefings and surface emerging issues risks and opportunities before they escalate.
• Serve as the primary point of contact for colleagues enterprise leaders and external guests; triage a high volume of phone and email communications route matters to the right resource and collaborate with executive assistants and chiefs of staff across the leadership team safeguarding confidential information at all times.
• Prepare executives for meetings by assembling relevant background materials and agendas; document notes identify action items and drive follow-up to completion tracking deliverables timelines and deadlines and escalating issues as appropriate.
• Lead the planning and execution of complex meetings and events including business reviews talent reviews strategy sessions off-sites and telepresence events covering AV room scheduling set-up catering and follow-up.
• Design and coordinate team building and engagement activities for the leadership team.
• Draft edit and finalize correspondence presentations agendas spreadsheets and reports; prepare and distribute weekly email updates to relevant stakeholders.
• Process reimbursements and expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner.
• Take on special projects as designated support other members of the leadership team as necessary and perform other duties as assigned.

Required Qualifications

• 7 years of administrative experience supporting senior leadership.
• Experience maintaining executives phone coverage calendars and work and travel schedules in Microsoft Outlook.
• Proficiency with Microsoft Office Suite including Outlook Word Excel and PowerPoint.
• Strong discretion and sound judgment in handling confidential information.
• Track record of building strong relationships and influencing outcomes through collaboration.
• Experience balancing calendars and competing priorities across multiple executives.
• Clear concise executive-level writing that distills complex information into actionable summaries.
• Strategic forward-looking approach to problem solving; anticipates needs and adjusts meetings and content as priorities shift.
• Comfortable working independently and as part of a team.
• Experience planning meetings events or employee engagement programs.

Preferred Qualifications

• Experience supporting C-suite or enterprise-level executives in a large complex organization.
• Advanced Microsoft Office Suite skills especially PowerPoint.
• Experience in the healthcare of insurance industry.

Anticipated Weekly Hours

Time Type

Pay Range

The typical pay range for this role is:

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience education geography and other relevant factors. This position is eligible for a CVS Health bonus commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers patients members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.

Additional details about available benefits are provided during the application process and on Benefits Moments.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal state and local laws.