Executive Assistant & Office Manager

SimSpace serves as an AI Proving Ground where organizations can confidently train test and outmaneuver adversaries in any environment. Trusted by allied governments militaries enterprises and research institutions worldwide SimSpace enables adaptive AI-ready defenses that stay ahead of evolving threats. Founded in 2015 by experts from U.S. Cyber Command and MIT Lincoln Laboratory the platform unifies training testing and validation in a realistic live-fire simulationhelping teams evaluate security investments optimize performance and compress cyber readiness cycles from months to days.

Why join SimSpace We are an organization that is focused on building our culture and mindfully enhancing our atmosphere every day which is why we have collaborated on an integral value system. Our governing philosophy of being Human Centered is deeply embedded within our value system. We apply this philosophy to every one of our internal team members external clients and their customers.

How Do We Work We believe that people are at the center of everything we do. SimSpace fosters a culture of continuous learning curiosity and professional growth. That belief shows up in action: in-house training internal and external learning platforms cyber conferences industry events and dedicated time for skill development. Our people are empowered to shape their careers - and it shows. Year over year SimSpace consistently outperforms industry benchmarks in internal mobility promotions and total rewards growth.

Who Thrives Here We are a team of innovators protectors and problem-solvers. We believe diversity of thought and experience fuels better solutions and were committed to building teams that reflect the communities we serve. Whether youre remote or office-based youll collaborate with talented colleagues across departments and time zones united by the mission to create a safer digital world.

We invite you to apply today!

Position Summary

SimSpace is seeking a highly organized proactive and service-oriented Executive Assistant & Office Manager to support our Executive Leadership Team while overseeing the daily operations of our Orlando headquarters.

Reporting to the Chief Financial Officer this role provides administrative and operational support to the Executive Leadership Team including calendar management meeting coordination travel planning company events and cross-functional initiatives. The position also oversees the day-to-day operation of the headquarters ensuring a professional efficient and welcoming environment for employees customers partners and visitors.

This individual serves as a trusted partner to the 8 members of the executive team balancing executive support with office operations in a fast-paced high-growth cybersecurity company.

Work Location

Location: Orlando Florida (Headquarters)

This is an in-office position based at SimSpaces corporate headquarters in Orlando.

Regular in-office presence is an essential requirement of this role. The Executive Assistant & Office Manager is expected to work from the office on a regular basis as determined by business needs to effectively support the Executive Leadership Team manage office operations coordinate customer and partner visits and facilitate company meetings and events. Occasional flexibility may be available; however this is not a remote or primarily hybrid position.

Key Responsibilities

Executive Support

• Provide administrative support to the Executive Leadership Team (8 executives).

• Manage complex calendars scheduling and meeting logistics.

• Coordinate as required domestic and international travel arrangements.

• Record meeting minutes and track follow-up action items.

• Coordinate executive communications with internal and external stakeholders.

• Assist executives with special projects and strategic initiatives.

• Support Board meetings leadership meetings and executive off-sites as needed.

Office Operations

• Manage the daily operation of the Orlando office.

• Welcome employees customers candidates and visitors.

• Ensure conference rooms are fully prepared for meetings.

• Coordinate office supplies kitchen inventory and office equipment.

• Manage incoming mail deliveries and vendor relationships.

• Coordinate lunch catering and hospitality for meetings and visitors.

• Work with building management cleaning services and maintenance vendors.

• Maintain a clean organized and professional office environment.

Meetings & Events

• Plan and coordinate company-wide All Hands meetings.

• Coordinate executive meetings and customer events.

• Manage invitations RSVPs room setup and A/V requirements.

• Coordinate team events celebrations and employee engagement activities.

Project Coordination

• Track executive priorities and project timelines.

• Coordinate communication across departments.

• Organize project documentation and follow-up activities.

• Assist with administrative projects across Finance HR Legal and Operations.

Qualifications

Required

• 5 years supporting multiple senior executives or executive leadership teams.

• Experience supporting several executives simultaneously.

• Experience managing office operations in a professional environment.

• Excellent organizational and project management skills.

• Outstanding written and verbal communication skills.

• Strong attention to detail and ability to maintain confidentiality.

• Advanced proficiency with Microsoft Office (Outlook Word Excel PowerPoint).

• Experience with Zoom Microsoft Teams Google Meet and conference room technology.

• Experience coordinating domestic and international travel.

Preferred

• Experience supporting executives in a technology or cybersecurity company.

• Experience planning company events and executive meetings.

• Experience working with vendors and facilities management.

• The ability to communicate effectively in both English and Spanish.
  
  Were proud to offer a competitive and comprehensive package designed to support your well-being growth and success:

  • Compensation. Base salary range: $105000 - $145000 reflecting our confidence in your expertise and impact with the opportunity for bonuses tied to company performance and individual contributions.

  • Health & Wellness. Comprehensive medical dental and vision benefits plus savings planscoverage starts on day one!

  • Mental Health Support. Access to company-paid counseling coaching and resources for you and your family through Spring Health.

  • Financial Well-Being. Plan for your future with a 401(k)-retirement savings plan featuring a company match.

  • Flexible Time Off. Take the time you need with unlimited vacation and dedicated health & wellness days. SimSpace provides flexible solutions to meet the diverse work-life needs of team members.

  • Parental Leave. Paid leave plans to support you and your loved ones during lifes most important moments.

  • Ownership Opportunities. Equity stock options at hire with annual performance-based grantsbecome an invested stakeholder in our shared success.

  • Referral Rewards. Earn $1500$3500 for every qualified hire through our employee referral program.

  • Peloton Interactive Wellness Program. Full- and partial- subsidized membership plans and equipment discounts to help you reach your personalized fitness goals.

  • Continuous Learning. Access a LinkedIn Learning membership to prioritize your personal and professional development.

  • Social Connections. Monthly reimbursements for meaningful connections with teammates through our SocialSpace Community.

  • Extra Perks. Legal plan coverage pet insurance wellness reimbursements and more to simplify lifes details.

  Join SimSpace and enjoy benefits that enhance your career health and happiness!

SimSpace is an Equal Opportunity Employer:

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

SimSpace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability status as a protected veteran or any other protected category under applicable federal state and local laws. We are committed to providing an inclusive and welcoming environment for all members of our staff clients volunteers subcontractors vendors and clients.

Research shows that women and people from underrepresented groups only apply to jobs if they meet all of the qualifications. However no one ever meets 100% of the qualifications. SimSpace encourages you to break that statistic and to apply. We look forward to your application!

We also consider qualified applicants regardless of criminal histories in accordance with applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability please contact .

SimSpace does not accept unsolicited resumes from employment agencies.

Actual compensation for the position is based on a variety of factors including but not limited to affordability skills qualifications and experience and may vary from the range.

Required Experience:

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