Executive Assistant
Job Location:
Oakbrook Terrace, IL - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Title: Executive Assistant
Position Type: Regular - Full-Time
Requisition ID:45177
- Manage a highly complex and dynamic executive calendar prioritizing meetings and commitments in alignment with business objectives.
- Coordinate meetings across multiple functions geographies and time zones while proactively resolving scheduling conflicts.
- Prepare the CIMO for meetings and key engagements by coordinating agendas materials and background information.
- Serve as a primary point of contact between the CIMO and internal and external stakeholders.
- Coordinate complex domestic and international travel arrangements including flights accommodations transportation and detailed itineraries.
- Anticipate and adapt to changing travel schedules and business priorities.
- Organize and support leadership meetings offsites town halls and other high-profile events.
- Process expense reports and administrative documentation accurately and efficiently.
- Support the effective operation of the Innovation & Marketing Leadership Team by coordinating meetings logistics and follow-up activities.
- Track key actions commitments and deliverables to ensure timely execution.
- Partner with Executive Assistants senior leaders and stakeholders across the organization to facilitate communication and coordination.
- Support onboarding activities and logistics for senior leaders and key visitors.
- Manage confidential and sensitive information with the highest level of discretion and professionalism.
- Identify opportunities to improve efficiency executive effectiveness and team processes.
- Provide executive support to an additional senior leader as required.
- Significant experience providing executive support to senior leaders in a complex fast-paced organization.
- Demonstrated success managing highly complex calendars international travel arrangements and executive-level meetings.
- Exceptional organizational planning and prioritization skills with the ability to manage multiple competing demands.
- Strong interpersonal and communication skills with confidence engaging stakeholders at all levels of the organization.
- Proven ability to exercise sound judgment discretion and professionalism when handling confidential information.
- Proactive solutions-oriented mindset with the ability to anticipate needs and work independently.
- Strong attention to detail and commitment to high-quality execution.
- Advanced proficiency in Microsoft 365 applications including Outlook Teams PowerPoint Word and Excel.
- Experience working within a global organization and coordinating across multiple time zones strongly preferred.
- Experience utilizing AI-enabled tools and technologies is considered an asset.
Compensation Package:$52600.00 - $70200.00 . USD annually
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience skill set education and training and other organizational needs. This posting is for an existing vacancy.
Benefits: At McCain were on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do every day. We understand and appreciate that each persons needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical dental vision prescription drug) retirement savings benefits and leave support including medical family and bereavement. Well-being programsinclude vacation and holidays company-supported volunteering time and mental health resources. Coverages are aligned with applicable law and can vary by work level location and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us and were here to provide you with the necessary resourcesto support you in being your best self at work and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity resilience and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex age veteran status disability or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms) pleaselet us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us you agree this will be handled in accordance with McCains Global Privacy Policyand Global Employee Privacy Policy as applicable. McCain leverages AI in the hiring process though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here.
Job Family:General & Administration
Location(s): US - United States of America : Illinois : Oakbrook Terrace
US - United States of America : Illinois : Chicago
US - United States of America : Illinois : Lisle
Company:McCain Foods USA Inc.
Required Experience:
IC
About Company
McCain Foods | Our purpose - 'Celebrating real connections through delicious, planet-friendly food'. We supply delicious frozen French fries, potato specialties, and appetizers to retail and foodservice customers around the globe.
