Executive Assistant

About Sesame

Sesame believes in a future where computers are lifelike - with the ability to see hear and collaborate with us in ways that feel natural and human. With this vision were designing a new kind of computer focused on making voice agents part of our daily lives. Our team brings together founders from Oculus and Ubiquity6 alongside proven leaders from Meta Google and Apple with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.

Were looking for a sharp proactive Executive Assistant to support our CEO and Head of Operations. As a key partner to leadership youll manage complex schedules coordinate high-level communications and ensure seamless operations in a fast-moving environment. The ideal candidate thrives under pressure anticipates needs before they arise and builds strong relationships across teams and external partners. If youre highly organized adaptable and excel at making things run smoothly we want to hear from you!

• Highly Autonomous: Able to navigate complex ambiguous situations with minimal direction or hand-holding.

• Proactive & Agile: Stays steps ahead of the executives and the team; pivots seamlessly when priorities shift to ensure everyone remains aligned and on track.

• Strong Academic/Intellectual Foundation: Highly educated with critical-thinking skills to process information quickly and strategically.

• Adaptive Communicator: Highly adaptable to varying situational dynamics diverse working styles and cross-functional backgrounds.

• Strategic Relationship Builder: Focuses on cultivating deep meaningful relationships across the organization rather than just managing transactional interactions.

• Calendar & Scheduling: Manage the CEOs complex calendar coordinate meetings prioritize appointments and optimize time efficiency.

• Meeting Preparation & Operational Foresight: Organize materials draft agendas and ensure all necessary information is readily available. Anticipate scheduling conflicts and proactively implement solutions before they impact leadership.

• Executive Partnership: Serve as a trusted partner to executive leadership helping maximize efficiency productivity and organizational effectiveness.

• Communication Management: Act as a primary point of contact for internal and external stakeholders handling communications with professionalism discretion and sound judgment.

• Travel Coordination: Plan and manage detailed travel itineraries including flights accommodations and logistics proactively addressing any issues.

• Confidentiality & Professionalism: Handle sensitive information with the utmost discretion and professionalism.

• Operational Support: Partner with the Office Manager to ensure seamless executive support and business operations.

• Project Assistance: Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.

• 10 years of experience supporting C-suite executives founders and senior leadership teams particularly in high-growth startup environments.

• Proven track record of providing strategic executive support beyond traditional calendar management.

• Demonstrated ability to anticipate needs exercise sound judgment and independently solve problems.

• Exceptional organizational skills with meticulous attention to detail and follow-through.

• Strong interpersonal and communication skills to build rapport across teams and with external partners.

• Comfortable operating with ambiguity and adapting quickly in a dynamic environment. Ability to multitask in a fast-paced environment with shifting priorities.

• Expert user of Google Workspace Slack and modern business productivity tools.

• A highly educated background preferred with a focus on supporting startups.

• Experience in project management is a plus.
  

Location: Full-time in-office with flexibility in San Francisco CA or New York City NY.

Sesame is committed to a workplace where everyone feels valued respected and empowered. We welcome all qualified applicants embracing diversity in race gender identity orientation ability and more. We provide reasonable accommodations for applicants with disabilities. Contact for assistance.

Full-time Employee Benefits:

• 401 (k) max employer match: 3.5% of compensation

• 100% employer-paid health vision and dental benefits for you and your dependents

• Unlimited PTO and sick time

• Flexible spending account with employer matching up to $1650/year (medical FSA)

• Guardian Employee Assistance Program (EAP)

• Opportunity to share in the companys success with competitive stock options

Benefits do not apply to contingent/contract workers.

Required Experience:

IC