Executive Assistant

CoLab is a fully integrated cross-discipline team that provides best-in-class services in a fluid and modular way. With our clients at the center we create brand movement at the speed of peoples lives by connecting real-time data with world-class creative content and media in service of growth and Return on investment.

CoLab is a power of one solution encompassing data media and production. By drawing from across the vast Publicis Groupe network we are uniquely positioned to deliver innovation and specialized skills to our clients as well as enriching opportunities and inclusive benefits to our employees. We pride ourselves on combining the atmosphere of a startup company with the stability and experience of a global leader.

At CoLab we dont just support leadershipwe amplify it. As an Executive Assistant you will operate as a strategic partner to senior executives enabling clarity focus and impact across a fast-moving client-driven organization.

This role goes beyond traditional administrative support. You will serve as an extension of the Executive Leadership Teamanticipating needs orchestrating priorities and ensuring that leaders are operating at their highest level of effectiveness. Success in this role requires precision discretion proactive thinking and a strong sense of ownership.

Enable Executive Effectiveness

• Lead full-service calendar management aligning executive time to business priorities key stakeholders and client commitments
• Anticipate needs and proactively plan schedules resolving conflicts quickly and minimizing last-minute changes
• Ensure all meetings are purpose-driven with clear agendas objectives and materials prepared in advance
• Provide structured daily and weekly recaps to drive alignment on priorities decisions and next steps
• Manage travel expenses timesheets and administrative workflows with rigor and accuracy

Operate as a Strategic Partner

• Act as a trusted extension of leadership maintaining strong awareness of executive priorities stakeholders and evolving business needs
• Anticipate challenges before they arise and take action to mitigate risks or gaps
• Ensure alignment across internal teams and client stakeholders through seamless coordination and communication
• Exercise sound judgment and discretion when handling confidential or sensitive information

Drive Team & Operational Excellence

• Coordinate leadership and department meetings including agenda development logistics and follow-through
• Support team operations through management of communication channels distribution lists and organizational updates
• Maintain operational consistency across business units ensuring alignment with agency processes and standards
• Attend key meetings and ensure clear documentation accountability and action tracking

Deliver High-Impact Events & Experiences

• Plan and execute internal and client-facing events that drive business outcomes and strengthen relationships
• Own end-to-end logistics including space planning catering materials and technology coordination
• Support agency programming (e.g. town halls leadership events cultural initiatives) to enhance employee experience and engagement

Champion a High-Performing Office Environment

• Help create a seamless well-run office experience that enables productivity collaboration and connection
• Partner with office management and cross-functional teams to address space resource and operational needs
• Ensure alignment between executive presence and in-office engagement particularly around key moments and events

How Youll Work

• You think ahead and act with intentionsolving problems before they surface
• You bring rigor precision and follow-through to everything you do
• You operate with discretion professionalism and executive presence at all times
• You collaborate as part of a connected EA team sharing best practices and supporting collective success
• You are energized by a fast-paced high-performance client-centric environment

• 5 years of experience supporting senior executives ideally within an agency healthcare or professional services environment
• Expertise in complex calendar management and prioritization across multiple stakeholders
• Strong operational and organizational skills with exceptional attention to detail
• Experience coordinating meetings events and cross-functional initiatives
• Excellent communication skills with the ability to represent leadership effectively
• Proficiency in Microsoft Office Outlook and collaboration tools (e.g. Teams)
• Ability to work in-office in alignment with executive schedules

Our Publicis Groupe motto Viva La Différence means were better together and we believe that our differences make us stronger. It means we honor and celebrate all identities across all facets of intersectionality and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage dental vision disability 401K as well as parental and family care leave family forming assistance tuition reimbursement and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically please contact

All your information will be kept confidential according to EEO guidelines.

#LI-AG2