Executive Assistant

Do you have 5 years of administrative experience Do you enjoy supporting leadership and executivesAre you passionate about the history and current state of the computing revolution

We are currently in search of an Executive Assistant for the Computer History Museum located in Mountain View CA.This is aDirect Hire Hybrid (70% Onsite)Full-Timeposition.

ORGANIZATION:Computer History Museum

POSITION TITLE:Executive Assistant

LOCATION:Mountain View CA; Hybrid (70% onsite)

SALARY:$85000-$95000/year DOE plus excellent benefits

Is This Your Dream JobReporting tothe President and CEO the Executive Assistant is responsible for providing administrative and coordination support including managing the CEOs calendar scheduling meetings and supporting the effective day-to-day operations of the CEOs office. The role supports Board governance processes facilitates communication across the leadership team and ensures effective follow-through on priorities.

Our Ideal Candidate:

• Bachelors degree or equivalent experience
• 5 years of administrative or executive support experience
• Strong organizational and time management skills with excellent written and verbal communication skills
• Experience coordinating across multiple stakeholders and supporting leadership priorities
• Experience supporting senior leadership in a nonprofit or similar environment
• Experience coordinating Board or governance activities
• Experience using project management or workflow tools (e.g. Airtable Asana or similar)
• Experience with Board management platforms (e.g. BoardEffect) or similar tools
• Experience supporting donor-related activities or working with development teams

How You Will Spend Your Day:

Executive Support

• Manage the CEOs calendar including scheduling prioritization and meeting logistics
• Coordinate internal and external meetings including agendas materials and follow-up actions
• Draft routine communications and assist with meeting preparation
• Manage CEO-related logistics including travel speaking engagements and expenses
• Assist with planning leadership meetings staff meetings and off-sites
• Utilize project management and workflow tools (e.g. Airtable Asana BoardEffect or similar) to track tasks manage priorities and ensure timely follow-through
• Coordinate with leadership team members including the Chief of Staff to support alignment on priorities and meeting readiness

Board & Governance Support

• Coordinate Board and committee meeting logistics including scheduling and materials
• Support preparation and distribution of Board materials including agendas and supporting documents
• Take notes and track action items as needed
• Maintain Board records and contact information including updates in systems such as Salesforce

Stakeholder & Donor Awareness

• Partner with the Development team to maintain awareness of key stakeholders including donors and partners and ensure the CEO is prepared with relevant context to support meeting preparation and scheduling prioritization
• Serve as a point of contact for scheduling and coordination with internal and external stakeholders
• Communicate professionally with Board members donors and partners as needed

Wedlove to hear from you.

If this sounds likethejob for you we would love to help make that happen. Pleaseapply using the link below.

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