Executive Assistant Materials Science Division

We have an opening for an Executive Assistant in the Physical and Life Sciences (PLS) Directorate directly supporting Division Leader (DL) in the Materials Science Division (MSD). In this role you will provide a full range of intermediate diverse and moderately difficult executive and general administrative services in a fast-paced environment. You will serve as a point-of-contact and trusted partner for the DL and interface with internal and external personnel of various levels to exchange gather and disseminate information.

This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

You will

• Represent managers in daily interactions across the PLS Directorate and with various levels of LLNS employees across the Lab following established policies practices and procedures.
• Partner with administrative colleagues within MSD and PLS providing backup support to their various programs and managers as needed.
• Independently set priorities when committing the managers time anticipating their needs and organizing and coordinating confidential calendars.
• Clarify coordinate communicate and disseminate information on behalf of MSD managers as needed.
• Initiate compile coordinate proof format edit and finalize a variety of documents and email messages including correspondence itineraries reports and presentations for MSD managers as requested.
• As part of a team and under supervision assist with the organization of a variety of internal/external meetings including developing agendas and determining and contacting meeting attendees.
• Make travel arrangements including international travel.
• Conduct preliminary research make requests for information compile and coordinate internal and external information on a variety of business operational and administrative topics.
• Manage confidential files using Laboratory guidelines to determine retention/destruction status of documents.
• Perform other duties as assigned.

Qualifications :

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire. 
• Experience providing executive assistant support to senior management/executives including coordinating and leading administrative projects; representing senior management/executives to diverse internal and external contacts and communicating senior management/executive direction.
• Executive assistant skills; knowledgeable of various software packages for preparing presentations and a variety of documents and reports.
• Effective communication skills using judgment tact and diplomacy to communicate a wide range of topics of an urgent and sensitive nature.
• Administrative and organizational skills including accurate keyboarding editing grammar and proofreading skills detail orientation and flexibility; ability to prioritize anticipate identify and resolve problems and work effectively in a fast-paced and rapidly changing environment with short deadlines and frequent interruptions.
• Knowledge of business operations and organization of area supported; knowledge of external organizations related to area supported.
• Knowledge of appropriate handling of sensitive and/or classified documents and protection; experience working effectively with sensitive issues.

Qualifications We Desire

• Knowledge and understanding of the Laboratorys policies and procedures.

Pay Range

$82140 - $100608 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Flexible Term appointment which is for a definite period not to exceed six years.  If final candidate is a Career Indefinite employee Career Indefinite status may be maintained (should funding allow).

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time