Executive Assistant

Provident Financial Management is a premier business management firm based in Los Angeles specializing in providing comprehensive tax accounting and financial management services to entertainers musicians and other high-net-worth clients. We pride ourselves on delivering exceptional client service while maintaining the highest standards of professionalism discretion and integrity.

We are seeking an organized proactive and detail-oriented Executive Assistant to support senior leadership and contribute to the day-to-day operations of our growing firm. This individual will play a key role in ensuring administrative processes run efficiently while providing exceptional support in a fast-paced client-focused environment.

This position is based in our Los Angeles office and requires on-site attendance Monday through Friday. Standard business hours are 8:00 a.m. 5:00 p.m. with some flexibility available.

Primary Responsibilities:

The Executive Assistant will provide administrative and operational support to senior leadership while assisting with a variety of internal office functions. This role requires someone who can effectively manage multiple priorities maintain strict confidentiality and communicate professionally with both internal staff and clients.

Responsibilities include but are not limited to:

• Manage executive calendars schedule meetings and coordinate appointments
• Arrange domestic and international business travel including flights hotels and transportation
• Track prepare and submit expense reports
• Prepare edit and format correspondence agreements and other business documents
• Maintain electronic and physical filing systems including scanning and document organization
• Prepare and maintain Excel reports and spreadsheets
• Manage incoming mail and distribute correspondence appropriately
• Utilize DocuSign and ShareFile for document preparation execution and file management
• Enter and maintain employee timesheets
• Manage office subscriptions and recurring administrative tasks
• Assist with client billing and invoicing
• Process wire transfer requests
• Track continuing professional education (CPE) hours and professional license renewals
• Provide professional client service and maintain regular communication with clients and business partners
• Perform additional administrative and operational duties as needed to support leadership and the broader team

Qualifications:

• 3 years of executive or administrative assistant experience in a professional services environment preferred
• Intermediate to advanced proficiency in Microsoft Outlook Word Excel and Teams
• Excellent organizational and time management skills with the ability to prioritize competing responsibilities
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Ability to exercise sound judgment and maintain strict confidentiality
• Comfortable working in a fast-paced environment with changing priorities
• Professional demeanor with strong interpersonal skills and the ability to work effectively with individuals across all levels of the organization
• Experience with DocuSign and ShareFile is preferred
• Notary Public certification is a plus but not required

The ideal candidate is highly organized adaptable and thrives in a dynamic environment. They enjoy being the go-to person for administrative support are comfortable managing multiple projects simultaneously and take pride in producing high-quality work. This individual will quickly learn office policies procedures and team dynamics while becoming a trusted resource for both leadership and colleagues.

This position is an exempt position. The annualized base pay range for this role is expected to be between $85000-$100000 base salary compensation range. Actual base pay may vary based on factors including but not limited to experience subject matter expertise geographic location where work will be performed and the applicants skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package including but not limited to medical dental vision life insurance and 401(k). Please note that the job title is subject to change based on the selected candidates experience and education.

#LI-JS1

Provident Financial Management is part of the Focus Financial Partners network firm community. As part of the partnership Provident remains independently operated but gains the support of a broader organization. Whether focused on growth enhancing capabilities or planning for the future being part of Focus means you are part of something larger while still working in an entrepreneurial firm-led environment.

About Focus Financial Partners

Focus is a leading financial services firm comprised of integrated wealth management family office and business management services. Blending deep expertise and expansive resources with a boutique client-first fiduciary philosophy Focus helps individuals families and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus visit follow the company onLinkedIn.

Focus is an equal opportunity employer and bases its employment decisions on the employee or candidates skillset and without regard to an employee or candidates race color religion sex (including pregnancy) gender identity sexual orientation national origin age disability genetic information veteran status or any other characteristic protected by local state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact .

The following language is for US based roles only

For California Applicants:Information on your California privacy rights can be found here

For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW AN EMPLOYER MAY NOT REQUIRE OR DEMAND AS A CONDITION OF EMPLOYMENT PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.

For Montana Applicants: If hired the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the states workers compensation law. If you willfully provide false information about your ability to perform the essential functions of the job with or without reasonable accommodations you may be barred from filing a claim under the provisions of the Workers Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.