Enter a job title or keyword
Executive Assistant II
Job Location:
Job Location:
Bridgewater, NJ - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
21 October 2026 (2 days ago)
Posted:
Application Deadline:
18 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job title: Executive Assistant II
Location Bridgewater NJ Onsite
Duration: 6 Month on W2
SHIFT - MON-FRI 7:30AM - 4PM OR 8AM - 4:30PM
Key Responsibilities:
Provide comprehensive proactive administrative support to senior executives ensuring efficient day-to-day operations
Manage complex calendars scheduling internal and external meetings across multiple time zones with flexibility for urgent and last-minute changes
Coordinate domestic and international travel including flights ground transportation accommodation visas and passport renewals
Prepare edit and compile executive-level presentations reports dashboards and briefing materials
Support planning and execution of onsite and virtual meetings including agendas logistics catering and follow-up actions
Act as a key liaison with other Executive Assistants to align schedules travel plans and leadership activities
Handle highly confidential and sensitive information with absolute discretion and professionalism
Process and reconcile travel and expense reports using Concur
Screen and manage executive communications including phone calls emails and correspondence ensuring timely and appropriate responses
Maintain organized electronic and physical filing systems in line with company and compliance standards
Support special projects and initiatives requiring independent judgement coordination and follow-through
Ensure office operations run smoothly including supply management and ad hoc executive support as needed
Skills & Capabilities
Demonstrated ability to work independently with minimal direction while exercising sound judgement
Advanced proficiency in Microsoft Outlook Word Excel and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
Strong written and verbal communication skills with confidence engaging senior leaders and external partners
Highly organized detail-oriented and able to manage competing priorities under pressure
Proactive solutions-focused mindset with strong anticipation and planning skills
Professional presence discretion and ability to navigate a corporate executive environment
Strong interpersonal skills and a collaborative team-oriented approach
Qualifications & Experience
High school diploma or equivalent required; college degree preferred
Minimum of three years experience supporting senior leaders in an executive assistant role
Experience in a corporate or highly regulated environment preferred pharmaceutical or life sciences experience a plus
Additional Requirements:
Willingness to work extended hours or overtime as business needs require
Ability to handle confidential information with the highest level of integrity
Reliable transportation required
Location Bridgewater NJ Onsite
Duration: 6 Month on W2
SHIFT - MON-FRI 7:30AM - 4PM OR 8AM - 4:30PM
Job Description : The Executive Assistant is a trusted partner to senior executive leaders providing high-level administrative and operational support in a fast-paced complex environment. This role requires sound judgement exceptional organizational skills and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.
The Executive Assistant operates with a high degree of autonomy supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.Key Responsibilities:
Provide comprehensive proactive administrative support to senior executives ensuring efficient day-to-day operations
Manage complex calendars scheduling internal and external meetings across multiple time zones with flexibility for urgent and last-minute changes
Coordinate domestic and international travel including flights ground transportation accommodation visas and passport renewals
Prepare edit and compile executive-level presentations reports dashboards and briefing materials
Support planning and execution of onsite and virtual meetings including agendas logistics catering and follow-up actions
Act as a key liaison with other Executive Assistants to align schedules travel plans and leadership activities
Handle highly confidential and sensitive information with absolute discretion and professionalism
Process and reconcile travel and expense reports using Concur
Screen and manage executive communications including phone calls emails and correspondence ensuring timely and appropriate responses
Maintain organized electronic and physical filing systems in line with company and compliance standards
Support special projects and initiatives requiring independent judgement coordination and follow-through
Ensure office operations run smoothly including supply management and ad hoc executive support as needed
Skills & Capabilities
Demonstrated ability to work independently with minimal direction while exercising sound judgement
Advanced proficiency in Microsoft Outlook Word Excel and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
Strong written and verbal communication skills with confidence engaging senior leaders and external partners
Highly organized detail-oriented and able to manage competing priorities under pressure
Proactive solutions-focused mindset with strong anticipation and planning skills
Professional presence discretion and ability to navigate a corporate executive environment
Strong interpersonal skills and a collaborative team-oriented approach
Qualifications & Experience
High school diploma or equivalent required; college degree preferred
Minimum of three years experience supporting senior leaders in an executive assistant role
Experience in a corporate or highly regulated environment preferred pharmaceutical or life sciences experience a plus
Additional Requirements:
Willingness to work extended hours or overtime as business needs require
Ability to handle confidential information with the highest level of integrity
Reliable transportation required
Required Experience:
IC
About Company
HireTalent, a proud NMSDC minority-certified organization, connects businesses with top-tier diverse talent. We are a leader in inclusion! With over 10,000
