Executive Assistant

Responsible for providing executive assistance to Senior Vice President Vice Presidents and Directors as assigned to ensure smooth operation of business. These tasks require a significant level of trust and self-discipline/confidential discretion. Tasks will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas. Maintaining communication with various departments and employees assisting with scheduling representing the department to employees and outside customers at all levels including administrators.

Location: Preference may be given for those that can be located in Indianapolis IN Clinton IN or Fargo ND. This position is eligible for remote work. If near a MasTec Renewables office location in-office work will be required.

Company Overview

MasTec Renewables comprised of Wanzek Construction IEA Constructors and White Construction combines over 20 years of experience in renewable energy construction. Depending on your position and project you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record ENR: #1 in Power #17 Top 50 Domestic Heavy Contractors #20 Transportation Contractor).

We embrace diverse perspectives among our employees and across all levels of our business including our suppliers community partners and clients. We have built a multidimensional workforce that brings valuable differences in perspectives work ethics and approaches to our organization. By collaborating across departments we foster innovation and encourage everyonefrom interns to executivesto share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued included and empowered to become innovative leaders in our industry.

The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue providing construction services across industrial renewables and infrastructure sectors. Our renewables sector focuses on solar wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec a minority-owned Fortune 500 company has shaped the construction industry for more than 90 years. With over 35000 employees and 400 offices nationwide we provide flexibility and career growth in dynamic work environments.

• Assist assigned leaders with day-to-day tasks as directed
• Ensure all expense reports mileage reports and monthly financials are accurate timely and compliant
• Manage or assist in the departmental corporate overhead budget including timely submission of invoices as appropriate
• Prepare data for statistical or trend analysis and report compilations as per department needs or management review purpose
• Identify workplace safety hazards and take all necessary corrective action to eliminate or minimize them
• Administer or assist in the edits and updates for procedures and manage the department SharePoint/Teams pages
• Organize and coordinate meetings schedule meeting rooms arrange hotel accommodations travel and food
• Capture and distribute detailed meeting minutes as required
• May supervisor or mentor other Admins
• Other duties as assigned

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Two to four years of college education required
• Must have two to four years equivalent experience as an administrative assistant experience supporting executive leadership preferred
• EPC construction or engineering environment executive office experience preferred

KNOWLEDGE SKILLS AND ABILITIES REQUIRED:

• Excellent verbal and written communication skills
• Strong experience in Microsoft Word Excel PowerPoint Outlook Internet and the ability to be trained in various other systems (in-house programs)
• Ability to work in a fast paced dynamic environment with minimal supervision and maintain a high level of confidentiality
• Ability to multitask and adapt to change as priorities change
• Ability to identify and resolve issues efficiently and effectively
• Ability to prioritize tasks and manage deadlines
• Strong organizational skills

Whats in it for you:

Financial Wellbeing

• Compensation $66000 - $85000 / year commensurate with experience
• Competitive pay with ongoing performance review and merit increas
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children
• Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance

Family & Lifestyle

• Paid Time Off Paid Holidays Bereavement Leave
• Military Leave including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability life insurance and accidental death & dismemberment
• Voluntary life insurance accident critical illness hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan